Modernization of TSD Documentation Using SharePoint Yun He TSD - - PowerPoint PPT Presentation

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Modernization of TSD Documentation Using SharePoint Yun He TSD - - PowerPoint PPT Presentation

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Modernization of TSD Documentation Using SharePoint Yun He TSD Topical Meeting August 16, 2018 Outline How to navigate TSD online documentation system TSD public web site: http://targets.fnal.gov/ TSD SharePoint sites: Public:

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SLIDE 1

Modernization of TSD Documentation Using SharePoint

Yun He TSD Topical Meeting August 16, 2018

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SLIDE 2

Outline

 How to navigate TSD online documentation system

  • TSD public web site:

http://targets.fnal.gov/

  • TSD SharePoint sites:

Public: https://web.fnal.gov/project/TargetSystems/SitePages/Home.aspx Internal: https://fermipoint.fnal.gov/organization/as/ad/targetsystems/SitePages/Home.aspx

 Benefit of having centralized documentation system

  • TSD tasks centered (TSD docs are buried in large pool of lab projects in various doc.db)
  • Various doc.db / department drivers (TSD and MSD) / Elog / Logbook / Teamcenter
  • Preserve and transfer knowledge of decades' project developments / upgrades
  • More and more new projects / spares / photos

 Share and organize your documents

  • May take you a few minutes here or there, but will save you and team much more time later
  • Safety, quality, and efficiency to the TSD missions as a whole

 Manage your own project page

  • A sense of ownership and enjoy more of your accomplishments
  • Contribute to the modernization of TSD online documentation system

8/16/2018 Yun He, TSD Topical Meeting 2

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SLIDE 3

TSD public web site – home page

http://targets.fnal.gov/

8/16/2018 Yun He, TSD Topical Meeting 3

Public education / TSD overview

  • Target Systems
  • TSD facilities
  • Targetry R&D
  • Projects in design phase

Helps new comers / hiring candidates to understand TSD mission and job scope TSD staff

  • Time-off calendar
  • TSD topical meeting
  • TSD SharePoint sites to various projects

Helps communications within TSD

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SLIDE 4

TSD public web site: TSD mission overview

8/16/2018 Yun He, TSD Topical Meeting 4

Target Systems

  • NuMI
  • BNB
  • G-2

TSD facilities

  • MI-8
  • MI-65
  • MI-12
  • AP0
  • C0
  • NTSB
  • CNC TIG welding
  • 3D printing

Targetry R&D

  • RaDIATE

Projects in design phase

  • Mu2e
  • NuMI upgrade AIP
  • BNB upgrade for SBN
  • LBNF
  • PIP-II

A few examples of sub-pages

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SLIDE 5

TSD SharePoint Public Sites – Various Projects

8/16/2018 Yun He, TSD Topical Meeting 5

https://web.fnal.gov/project/TargetSystems/SitePages/Home.aspx

links to stand-alone sub-sites of various projects / target systems

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SLIDE 6

TSD SharePoint Public Sites – Example of AP0 Target Station

8/16/2018 Yun He, TSD Topical Meeting 6

Documentation / communication for AP0 target station

  • Pbar documents/elog/histories
  • Drawing database / system descriptions / documents
  • Elog / on-going activities / discussions / links to photos
  • “Members” have access to “Edit”, with Fermilab service account login
  • Links to internal documents stored in Internal TSD SharePoint site (slide 9 for details)
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SLIDE 7

TSD SharePoint Sites – Task Specific for Communications

8/16/2018 Yun He, TSD Topical Meeting 7

Example – AP0 Li-lens change-out in April 2018

  • Centralized documentation from history to achieve for future
  • Efficient / effective communications with other departments (some important documents or procedure

updates may get lost in many emails)

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SLIDE 8

Benefit of Having Centralized Documentation System

8/16/2018 Yun He, TSD Topical Meeting 8

Documents are scattered around, NuMI as an example:

  • NuMI technical design report / NOvA

technical design report

  • NuMI-MINOS original / upgrades /

reviews / NBI workshop presentations

  • NuMI Elog /Doc.db / MSD docu /

target.bd / Teamcenter

  • On-going activities
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SLIDE 9

TSD SharePoint Internal Sites – Store Internal Documents

8/16/2018 Yun He, TSD Topical Meeting 9

https://fermipoint.fnal.gov/organization/as/ad/targetsystems/Shared%20Documents/Forms/AllItems.aspx access with Fermilab service account Or, simply drop your files in Target.bd, and let me put them in SharePoint folder

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SLIDE 10

Share Your Documents – Two-steps and a Few Minutes

8/16/2018 Yun He, TSD Topical Meeting 10

1. Drag your files here (see slide 9, internal SharePoint document folder) 2. Make links in project SharePoint site 3. Fermilab training & manuals are available 4. But ask me for a tutorial – it may take only 10 min to get it started 5. Let me show you now (example of MET-02 leak hunt August 6, 2018)

Feed internal files to links on TSD public SharePoint sites

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SLIDE 11

Manage Your Own Project Page – Site Permission Levels

8/16/2018 Yun He, TSD Topical Meeting 11

We can expand this menu, to have a sub-site for your project

  • TSD science
  • TSD R & D
  • TSD Co-op / summer students
  • 3-D Printing
  • Fabrication of spare components
  • TSD LBNF
  • TSD Mu2e
  • NuMI AIP
  • Remote handling
  • Site permission levels can be set differently
  • I have added all TSD staff in the “Members” group
  • You can create a sub-site, and set a different permission, so
  • thers can not “Edit” it
  • SharePoint has a lot more features that you can explore
  • Lab has a support team, and on-site representatives

from Microsoft

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SLIDE 12

8/16/2018 Yun He, TSD Topical Meeting 12

Good communication and documentation are important for the safety, quality, and efficiency of the work we do within TSD, please do your share. Thanks! Questions or suggestions are welcome!