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MCSAP Planning Meeting and Grants Training 2017 MCSAP Planning Conference & Grants Training Minneapolis Marriott City Center March 22, 2017 MCSAP Planning Meeting and Grants Training 2017 Agenda Review of FAST Act Highlights

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MCSAP Planning Meeting and Grants Training – 2017

MCSAP Planning Conference & Grants Training

Minneapolis Marriott City Center March 22, 2017

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MCSAP Planning Meeting and Grants Training – 2017

  • Review of FAST Act Highlights & Implementation
  • Multi-year CVSP’s
  • Formula Working Group
  • Other provisions
  • MCSAP Grant Update
  • Current funding increment
  • Future Status
  • High Priority Grant Update
  • Inspection Modernization
  • Overview of Conference Topics

4/7/2017 2

Agenda

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MCSAP Planning Meeting and Grants Training – 2017

FAST Act Review and Update

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  • Became law on December 4, 2015
  • Pub. L. No. 114-94 (Dec. 4, 2015); Title V, Motor Carrier Safety
  • Several provisions impacting FMCSA Grant Programs
  • Consolidation – Seven programs restructured into two

MCSAP High Priority

Pre-FAST FAST

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MCSAP Planning Meeting and Grants Training – 2017

  • MCSAP Expanded:
  • Now includes New Entrant, Border and components of other discretionary

enforcement programs

  • High Priority Grant Program expanded to include:
  • Information Technology Deployments (ITD)
  • Data Quality
  • Performance and Registration Information Systems Management (PRiSM)
  • CMV Safety and Enforcement initiatives (classic High Priority Program)
  • MCSAP Formula Working Group
  • Development of new MCSAP allocation formula.
  • Working Group scheduled to submit new formula recommendation April,

2017

Grant Program Changes – Highlights

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MCSAP Planning Meeting and Grants Training – 2017

  • Interim Funding Formula
  • Prior to development of new allocation formula (use in FY 2017 – FY2018?)
  • Calculate funding using MCSAP formula used in FY 2016; PLUS
  • Average funding awarded to a State for FY 2013, 2014, & 2015 for Border & New

Entrant grant awards

  • Federal share for FMCSA grant programs is now at least 85 percent.
  • States are required to establish a New Entrant Safety Audit Program

and participate in PRISM.

  • Traffic Enforcement
  • States may use up to 10% for non-CMV enforcement
  • Ensuring safe operation of CMV’s
  • Must maintain average minimum level of CMV safety activities from FY 2004 & 2005
  • Higher percentage possible with Secretary approval

Grant Program Changes – Highlights

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MCSAP Planning Meeting and Grants Training – 2017

  • Commercial Vehicle Safety Plans (required for MCSAP funds)
  • CVSPs must be posted on FMCSA website within 30 days of approval
  • Multi-year Plans may be submitted (FMCSA Beta testing this Fall)
  • Must redact sensitive information the States request be removed
  • Enroute inspection of CMVs transporting passengers – weigh

station excluded as acceptable location (unless imminent/obvious hazard)

  • Bus station, terminal, border, crossing, maintenance facility, destination, or
  • ther location where a motor carrier may make a planned stop.
  • Non-Compliance Withholding
  • Staggered for substantial noncompliance
  • 5, 10, 25, then not more than 50%

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Grant Program Changes – Highlights

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4/7/2017 8

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MCSAP Planning Meeting and Grants Training – 2017

FAST Act Authorization Levels

FY 16 FY17 FY18 FY19 FY20

MCSAP *$218,000,000 $292,600,000 $298,900,000 $304,300,000 $308,700,000 High Priority Activities Program ** $15,000,000 $42,200,000 $43,100,000 $44,000,000 $44,900,000 CMV Operators ***$1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 CDLPI $30,000,000 $31,200,000 $31,800,000 $32,500,000 $33,200,000 CVISN $25,000,000 Collapses into High Priority Activities FY17-20 BEG $32,000,000 Collapses into MCSAP FY17-20 New Entrant **$32,000,000 Collapses into MCSAP FY17-20 PRISM $5,000,000 Collapses into MCSAP & HP - FY17-20 SADIP $3,000,000 Collapses into MCSAP & HP - FY17-20 Administrative Expenses $267,400,000 $277,200,000 $283,000,000 $284,000,000 $288,000,000 Outreach ****$4,000,000 $4,000,000 $4,000,000 $4,000,000 $4,000,000

*This figure is pre grant consolidation. ** Set aside from MCSAP for FY 2016 *** Set aside from General Operating Expenses (GOE) for FY 2016 **** Outreach’s numbers are a set aside from Administrative Expenses for FY 2016-2021. FY 2015 Administrative Expense levels were $259,000,000, all FY16 grant funding is at FY15 levels. 9

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MCSAP Planning Meeting and Grants Training – 2017

  • FMCSA released Federal Register notice
  • October 20, 2016
  • Fourteen questions relating to length of plan and other important

facets

  • Received twenty-four responses from States and other stakeholders
  • Official responses will be posted in Federal Register
  • In final review now
  • Break-out session to review beta-test plan
  • Seeking ten States (have six) and one additional Territory
  • Beta testing will start with FY 18 (this year).
  • Three-year plan (goals, objectives, etc.) budget for
  • Discussion/feedback during session

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Multi-Year CVSP’s

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MCSAP Formula Working Group

  • Established: By Secretary 180 days after enactment.
  • Consists of: FMCSA, State lead agencies (must be 51% of group),

an organization representing State agencies, and others

  • Submit Recommendations: For new MCSAP allocation formula

within 1 year after establishment

  • Interim Funding Formula: Prior to development of new

allocation formula

– Calculate funding amount using MCSAP formula used in FY 2016 – Award average funding to a State for FY 2013, 2014, & 2015 for BEG and NE

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Working Group Members

  • Lt. Donald C. Bridge, Jr.

Connecticut Department of Motor Vehicles, MCSAP Coordinator, Commercial Vehicle Safety Division

  • Lt. Thomas Fitzgerald

Massachusetts State Police, Commanding Officer, Commercial Vehicle Enforcement Section

  • Ms. Michelle N. Lopez

Colorado State Patrol, MCSAP Grants Administrator

  • Mr. Alan R. Martin

Ohio Public Utilities Commission, Deputy Director

  • Lt. Stephen Brent Moore

Georgia Department of Public Safety, Special Operations Coordinator, Motor Carrier Compliance Division

  • Captain Brian Preston

Arizona Department of Public Safety

  • Mr. John E. Smoot

Kentucky State Police, MCSAP/Federal Training Coordinator

  • Colonel Leroy Taylor

South Carolina Department of Public Safety, Deputy Director

  • Ms. Adrienne Gildea

Commercial Vehicle Safety Alliance, Deputy Executive Director

  • Mr. Stephen C. Owings

Road Safe America, President and Co-Founder

  • Ms. Nancy Baugher

FMCSA, Grants Management Officer

  • Ms. Caitlin Cullitan

FMCSA, Attorney-Advisor

  • Mr. Thomas Liberatore

FMCSA, Chief, State Programs Division

  • Ms. Courtney Stevenson

FMCSA, Senior Policy Advisor, Office of Field Operations

  • Mr. Dan Meyer

FMCSA, Division Administrator, Illinois Division

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Working Group –Timeline

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Working Group – Development Process

Systematic process for formula design:

  • Establish guiding principles for the new formula
  • Identify areas in the formula to improve
  • Create alternative formula designs
  • Evaluate their impacts with respect to the guiding principles

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Working Group – Guiding Principles

  • Improves upon previous formula
  • Addresses FAST Act changes to MCSAP grants
  • Meets FAST Act formula requirements
  • Safety-based (primary objective)
  • Promotes stability in funding
  • Responds to changes
  • Uses quality data sources
  • Responds to changes in overall funding levels

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Effort - Focused Analysis

  • Considered previous MCSAP allocation formula’s design as

baseline for improvement

  • Worked to analyze the elements of that formula and the data

sources used for calculations

  • Considered impacts of the grant consolidation and new State match
  • The actual percentage of the State match was not part of the Working

Group’s charge as the FAST Act already set forth this amount

  • Worked to ensure the formula would continue to provide adequate

funding for the programs now combined into the MCSAP Basic program

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MCSAP Planning Meeting and Grants Training – 2017

Guiding Formula Principles

  • FAST Act requirements
  • Relative State needs
  • Administrative capacities and challenges
  • New entrant motor carrier inventory
  • Border inspection facilities and CMV border crossings
  • Safety-Based
  • Centered formula recommendations on safety
  • Aimed to reflect today’s safety challenges and maintain valuable safety gains
  • Use safety-based factors correlated with crashes and linked to crash-risk

exposure

  • Stability
  • Considered various provisions to limit wide swings in State funding from

year to year

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Working Group – I terative Process

  • Identifying and obtaining data sources
  • Evaluating data sources to determine if they met the criteria for

formula inclusion, e.g. through statistical analysis

  • Reviewing and considering programmatic needs and trends
  • Understanding the varying administrative needs of grant

recipients

  • Reviewing published reports and studies
  • Conducting simulations to evaluate funding impacts

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Working Group – Recommendations

  • The Working Group is finalizing recommendations submission
  • Meeting after conclusion of MCSAP Conference
  • Recommendation will be submitted to FMCSA and the

Secretary Tentative Timeline

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Fiscal Year 17 MCSAP Funds

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  • Increment (Phase) 1 Funds
  • Total of $96.6 million
  • Processing now
  • FMCSA time commitment
  • All NGA’s should be released by early April
  • Future increments based on fund availability
  • Current CR
  • Grants funded under “pre-FAST” structure

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Fiscal Year 2017 MCSAP Funds

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B&I = $171M NE = $32M HP = $15M FY 2016 Appropriation BEG = $32M PRISM = $5M CVISN = $25M SADIP = $3M

  • Current Appropriation does not align with program consolidation
  • Provides approx. 57.5% annualized funding
  • Based on FY 16 B & I apportioned amount (see above)
  • FMCSA working with DOT-OST, OMB and Congress to address issue
  • Requires legislative action
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  • FMCSA has received over 100 applications
  • HP-CMV (CMV Safety, PRISM, Data Quality)
  • HP-ITD
  • Currently undergoing evaluation
  • Award amounts dependent on availability of funds
  • Continuing Resolution
  • Recommendations to be submitted for Agency

approval.

  • Targeted for early May.

High Priority Grant Status

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Inspection Modernization

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MCSAP Planning Meeting and Grants Training – 2017

  • Originally launched in September of 2014
  • Formalized project in Summer of 2016
  • Recognizes the importance of CMV inspections to FMCSA’s

safety mission

  • Project Mission – to improve the current state of FMCSA’s

roadside inspection process and the data infrastructure utilized to conduct and support CMV inspections.

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Integrated Inspection Management System (IIMS)

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  • Goals
  • Streamline inspection documentation processes to increase

efficiency and effectiveness;

  • System(s) integration to improve data communication, reliability and

access; and

  • Enhance inspection-related data to support FMCSA safety mission.
  • Three Project Phases
  • Phase 1: Roadmap/Planning Phase
  • Phase 2: Selection/Development Phase – Tentative completion FY

2019/2020 (dependent on agency need and requirements)

  • Phase 3: Deployment – FY 2020 (dependent on completion of prior

phases)

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IIMS - Continued

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  • Outreach to stakeholders
  • Contractor - Battelle
  • Survey to both Federal and State users
  • Both Aspen and third party software States
  • Focus-group discussion at CVSA in February
  • Battelle working with FMCSA on two reports
  • Current State: Assessment of current inspection and data

systems (Due March/April, 2017)

  • IIMS Roadmap: Current State plus recommendations on

development solutions (Due May, 2017)

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IIMS – Current Status

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  • “Current State Report” under

FMCSA Review

  • Compiles results of outreach

and system assessments

  • Summary of “Key Issues”
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Wednesday, March 22 MCSAP PARTNER AND FMCSA MEETING

9:15 – 10:15 Breakout Sessions:

  • FMCSA Rulemakings – Updates for MCSAP Partners - (Ballroom 1)
  • High Priority Grant – Updates and Information (Ballroom 2)
  • Multi-year CVSP’s – Overview and Implementation (Deer/Elk Lake)

10:30 – Noon State Partner Panel Discussion – Activities and Outcomes (Ballroom 3-4) Noon – 1:15 Lunch (on your own) 1:15 – 2:30 Commercial Vehicle Crash Reporting – Accuracy and Analysis (Ballroom 3-4) 2:45 – 4:00 Breakout Sessions:

  • Midwestern Service Center Partner Session - (Deer/Elk Lake)
  • Western Service Center Partner Session - (Ballroom 2)
  • FY 2018 eCVSP - Training and Updates (Ballroom 1)

4:00 – 5:00 Minimum Standards for FAST Act - (Ballroom 3-4)

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Thursday, March 23 MCSAP PARTNER AND FMCSA MEETING

8:00 – 9:15 Federal Grants Updates and Overview – (Ballroom 3-4) 9:15 – 10:15 Breakout Sessions:

  • FMCSA Rulemakings – Updates for MCSAP Partners - (Ballroom 1)
  • Performance Measurements and Benchmarking in Grant Programs – (Deer/Elk

Lake)

  • High Priority Grant – Updates and Information – (Ballroom 2)

10:30 – 11:45 Breakout Sessions:

  • Southern Service Center Partner Session – (Deer/Elk)
  • Eastern Service Center Partner Session – (Ballroom 2)
  • FY 2018 eCVSP - Training and Updates (Ballroom 1)

11:45 – 1:00 Lunch (on your own) 1:00 – 2:30 Understanding the MCSAP Comprehensive Policy – (Ballroom 3-4) 2:45 – 4:00 Breakout Sessions:

  • Performance Measurements and Benchmarking in Grant Programs – (Deer/Elk

Lake)

  • Multi-year CVSP’s – Overview and Implementation - (Ballroom 1)

4:00 – 5:00 Open Forum and Wrap-Up - (Ballroom 3-4)

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Tom Liberatore thomas.liberatore@dot.gov (202) 366-3030

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Thank you