FMCSA HIGH PRIORITY GRANT PROGRAM MCSAP Planning Meeting - - PowerPoint PPT Presentation

FY2019 High Priority Funding Conference

FMCSA HIGH PRIORITY GRANT PROGRAM

MCSAP Planning Meeting

Thursday, May 2, 2019

FY2019 High Priority Funding Conference

Bettina Conroy & Jacob York

High Priority Grant & Service Center State Programs Representatives

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Presenters

FY2019 High Priority Funding Conference

– Application Structure – Project Narrative Development – Budget Narrative Development – Grant Development Tips – Levels of Evaluation – Technical Review Panel Ratings – Complete and Incomplete Narrative Sections

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Agenda

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High Priority Grant Program

The High Priority (HP) Grant Program is a discretionary program which provides financial assistance for:

• HP Innovative Technology Deployment (HP-ITD)
• HP Commercial Motor Vehicle (HP-CMV) Safety

PRISM, SSDQ, CMV Safety

FY2019 High Priority Funding Conference

• If applying for both HP-ITD projects and HP-CMV Safety projects,

the applicant must submit separate applications: – one application responding to HP-ITD NOFO, and one application responding to HP-CMV Safety NOFO

• If an application for HP-ITD or HP- CMV contains more than one

project: – the application must include separate narrative and budget for each project proposed in the application. Along with a comprehensive budget matching the 424a line item budget. 424a totals must reflect total project.

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Application Structure

FY2019 High Priority Funding Conference

A project may consist of one or more priorities that work towards achieving a defined goal. If an applicant chooses to propose multiple projects within a single application, each project must contain:

• a title
• separate and distinct project narratives; and
• separate and distinct budget narratives and line item

budgets. Applications with multiple projects must include a comprehensive budget Comprehensive budget must match the application’s 424a object class categories. 424a totals must reflect total project.

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What is a Project?

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424a – Total Project

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Project Narrative Development

(see NOFO for full description)

• Introduction: a description of the goal(s) and

applicable program priority(s)

• Problem Statement: A quantifiable description
• f the identified problem.

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Project Narrative Development

(see NOFO for full description)

• Performance Objective: A description of the

measurable goal(s).

• Program Activity Plan: A description of the

activities, include number and frequency of activities.

FY2019 High Priority Funding Conference

• Performance Measurement Plan: How the

applicant will measure progress including measurable outputs.

• Monitoring Plan: Who will conduct the

monitoring, the frequency, how and to whom reports will be made.

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Project Narrative Development

(see NOFO for full description)

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Budget Template

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Grant Development Tips

• Read each NOFO carefully
• Narrative: follow guidance provided in the NOFO
• Problem Statement, Objectives, Actives,

Performance Measurements, Monitoring Plan

• Pay very close attention to the requirements.
• Follow all grant instructions. Ask questions.
• Tell the same story in the proposal and the budget

narrative.

• Be careful when copying from a previous year

application.

• Leave plenty of time to prepare. Submit early.

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Q&A

FY2019 High Priority Funding Conference

1) Technical Merit 2) Budget Review/Cost Analysis 3) Program-Specific Aspects 4) Past Performance

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Merit Evaluation Review

See Notice of Funding Opportunity for full descriptions.

FY2019 High Priority Funding Conference

Panel will consider the extent to which the applications, including projects that:

• Describe a program that will meet the stated objectives of

the NOFO to reduce crashes, injuries and fatalities involving commercial motor vehicles or achieve the other listed goals

• f the program;
• Include components that address specific program priorities;

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Technical Merit

FY2019 High Priority Funding Conference

• Include proposed methodology that meets the stated objectives
• f the NOFO;
• Propose work that identifies and/or makes progress on

new/existing concepts;

• Propose work that is based on sound principles to gauge

performance and project success.

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Technical Merit

FY2019 High Priority Funding Conference

• Include staffing resource allocation sufficient to achieve the

program objectives;

• Demonstrate that the approach will ensure enforcement activities
• r other activities in areas likely to generate the maximum

effectiveness of CMV enforcement;

• Provide justification for adequacy and feasibility of the approach to

achieving the NOFO’s stated objectives;

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Technical Merit

FY2019 High Priority Funding Conference

• Demonstrate appropriateness, rationale, and completeness of the

proposed statement of project objectives;

• Include clearly-identified performance goals and measurements

(such as percentages of enforcement on motorcoaches, traffic enforcement contact projections, etc.);

• Are written in a manner that would allow FMCSA to monitor

performance based on FMCSA reporting requirements;

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Technical Merit

FY2019 High Priority Funding Conference

• Demonstrate that the proposed project/program is reasonable in

scope, adequate to address existing and emerging commercial vehicle safety issues;

• Have a geographical or national scope that the project will affect;
• Support the HP Program’s goal of making targeted investments to

promote safe CMV transportation and to invest in projects likely to generate the maximum reduction in the severity and number of crashes involving CMVs. The FMCSA will apply this concept in considering applications for all enforcement projects

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Technical Merit

FY2019 High Priority Funding Conference

• Represent a diversity of technical approaches or methods;
• Include efforts that are complementary and/or duplicative, which,

when taken together, will best achieve the goals and objectives; and

• Provide different kinds and sizes of organizations to provide a

balanced programmatic effort and a variety of different technical perspectives.

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Technical Merit

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• Full definitions found in the
• Notice of Funding Opportunity (NOFO)

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Technical Review Panel Ratings Summary

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• Highly Responsive

– Fully Addresses NOFO Requirements – No significant weakness – Minimal or no weakness – Convincingly demonstration potential success

• Responsive

– Fully Addresses NOFO Requirements – No significant weakness – Few minor weakness – Demonstrations likelihood of meeting NOFO expectations

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TRP Ratings Summary

• Somewhat Responsive

– Most aspects of the NOFO addressed – Contains significant weakness; and/or – More than few minor weakness – Recommend award with post-award terms and conditions, or recommend a reduction to requested funding.

• Not Responsive

– Does not sufficiently address the

requirements – Several significant weaknesses – Unable to determine success of project

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Q&A

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Examples of Complete and Incomplete Project Narratives

FY2019 High Priority Funding Conference

[The Applicant] will conduct an estimated 1,000 inspections and 2,000 traffic enforcement contacts by allocating 3,000 officer-hours towards high visibility traffic enforcement activities.

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Introduction – Incomplete

FY2019 High Priority Funding Conference

[The Applicant]’s high visibility blitz project will be focused on HP NOFO priority 1 of Targeting unsafe driving of CMVs and non-CMVs in areas identified as high-risk crash corridors. As identified in the 2017 crash fatality report of State X highway 31 and 85 have shown a three year upward trend in crashes and fatalities. Through high visibility traffic enforcement blitzes State X can meet its goal of crash reduction by 210 (10%) of the 2,100 crashes identified in calendar year 2018 along these

• corridors. High visibility blitz activity will include 4 sworn
• fficers conducting an estimated 1,000 inspections and 2,000

traffic enforcement contacts by allocating 3,000 officer-hours towards high visibility traffic enforcement activities.

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Introduction – Complete

FY2019 High Priority Funding Conference

[The Applicant] has identified 5 highway corridors that alone account for 38.4% of all CMV-related fatalities in its

• State. State traffic records indicate that speeding, following

too closely, and improper lane change account for 84% of the crash causation factors along these corridors.

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Problem Statement – Incomplete

FY2019 High Priority Funding Conference

[The Applicant] has newly identified in the 2018 crash fatality report of State X that 5 highway corridors account for 38.4% of all CMV-related fatalities in its State. State traffic records indicate an upward trend from FY16 to FY18 resulting in FY18 that speeding, following too closely, and improper lane change accounted for 84% of the crash causation factors along these corridors. This would be a new project in efforts to combat the upward trend of driver related crashes within the identified crash corridors.

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Problem Statement – Complete

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[The Applicant] will reduce the number of hours of service violations found in roadside inspections and during carrier investigations by 10% during the activity period.

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Performance Objective(s) – Incomplete

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[The Applicant] will reduce the number of hours of service (HOS) violations found in roadside inspections and carrier investigations by 310 (10%) during the grants period of

• performance. 2019 Commercial Motor Vehicle citation

report of State X identified 3,100 HOS violations in calendar year 2018 which will be utilized as the baseline in determining effectiveness of program’s traffic enforcement activity.

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Performance Objective(s) – Complete

FY2019 High Priority Funding Conference

[The Applicant] will conduct high visibility traffic enforcement and inspection campaigns around the designated corridors during the activity period. The applicant will conduct the campaigns based on identified needs and will ensure that it triples the number of officers assigned to each area during each of the periods.

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Performance Activity – Incomplete

FY2019 High Priority Funding Conference

[The Applicant] will conduct 8 quarterly high visibility traffic enforcement and inspection campaigns during third shift (2300-0700) around the 2 high crash corridors on highway 31 and 85 identified in 2017 crash fatality report of State X. Each campaign will consist of at least 9 officers per crash corridor focusing on speeding and following to closely. All traffic enforcement stops will be conducted in conjunction with a level 3 inspection with an average of 2 stops per hour per officer during the 8 hour shift. Proposed activity includes 144 traffic enforcement contacts and inspections per location per campaign totaling 2,304 traffic enforcement contacts and level 3 inspections during the period of performance.

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Performance Activity – Complete

FY2019 High Priority Funding Conference

[The Applicant] will evaluate the various levels of inspections each quarter to ensure that officers focus on Level III to meet the program-wide goal of at least 33% of all inspections. Further, the Applicant will evaluate the violation types cited on inspections and carrier investigations for domiciled carriers to monitor the percentage of hours of service violations.

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Performance Measurement Plan - Incomplete

FY2019 High Priority Funding Conference

[The Applicant] will monitor and evaluate the various levels of inspections each quarter within the State traffic management system to ensure that officers focus on Level III to meet the program-wide goal of at least 33% of all inspections. Further, the Applicant will evaluate effectiveness of the program towards its goal of reducing Hours of Service (HOS) violations by 298 (10%) of the baseline 2,983 HOS violations cited in 2018. Evaluation will include; the violation types cited

• n inspections and carrier investigations for domiciled carriers

to monitor the percentage of hours of service violations.

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Performance Measurement Plan - Complete

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The MCSAP Coordinators will schedule locations for the details as well as all paperwork involved with these details. Clerical administration personnel will assist with all reports to State X and FMCSA and any other day to day operations as needed. The MCSAP Coordinators and administrative personnel will also be setting up and maintaining the data ensuring goals are met. These reports will be filed and available upon request at State X Commercial Vehicle enforcement Building (Location X).

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Monitoring Plan - Incomplete

FY2019 High Priority Funding Conference

The MCSAP Coordinators will monitor weekly traffic enforcement activity reports and schedule locations for the details as well as all paperwork involved with these details. Clerical administration personnel will assist with all reports to State X and FMCSA and any

• ther day to day operations as needed. All reporting will completed
• n a quarterly basis.

The MCSAP Coordinators and administrative personnel will also be setting up and maintaining the data by completing reports at the end of all details to be able to have accurate numbers of the tasks performed and ensuring goals are met. These quarterly reports will be filed and available upon request at State X Commercial Vehicle enforcement Building (Location X).

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Monitoring Plan - Complete

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Q&A