Master Plan Update March 13, 2017 Today Review planning process - PowerPoint PPT Presentation

Hayfield Community Schools Master Plan Update March 13, 2017

Today…  Review planning process and milestones  Recap facility assessments  Introduce ROM cost and savings  Review preliminary illustrations  Discuss strategy and next steps

Planning Process Described Ideation Assessment Options Consensus • Identify Vision • Physical Needs • Based on Ideation • Stakeholders and Assessment decide whether to • Goals/Objectives • Educational Needs feedback, develop pursue one of the • Functional Needs options for options (or create achieving vision their own)

Planning Milestones September 14, 2016 November 14, 2016 March 13, 2017 Master Planning Initiates Mid-Audit Plan Review Master Plan Review • Planning Kick-Off Meeting • Continue strategic “Ideation” • Detailed review of FIM options • Ideation • Review staff survey results • Rough Order of Magnitude (ROM) project savings and budgets • Initial project prioritization • Review preliminary assessments • Review preliminary funding • Determine scope of facility • Gain direction from District Scenarios analysis Options and Consensus Final Project Report Plan Approval by the Board • Scope & funding workshops as • Review of investment grade • Selection of project scope and needed project costs and savings funding • Selection of project scope if Board • Detailed financial review of plan • Submit required documents to the opts to put some of the plan into scenarios MDE action March / April, 2017 June, 2017 July, 2017

Asessments

Master Planning Process Asset Condition

Hayfield Schools Facility Age Breakdown 0 to 20 Years 39% 40+ Years 61% Source: Minnesota Department of Education

System Age Summary 80 70 Average Life Expectancy Actual Age of Equipment 60 50 Years 40 30 20 10 0

System Age Summary 80 70 Average Life Expectancy Actual Age of Equipment 60 50 Years 40 30 20 10 0

Master Planning Process Indoor Learning Environment

Indoor Air Quality / Ventilation

CO 2 and Cognitive Performance “Is CO2 an Indoor Pollutant? Higher Levels of CO2 May Diminish Decision Making Performance”; William J. Fisk, Usha Satish, M ark J. Mendell, Toshifumi Hotchi, Douglas Sullivan; Indoor Environment Group Lawrence Berkeley National Laboratory Berkeley, CA; March 2013

Space CO 2 Testing

Temperature and Humidity

High School Indoor Environment Survey Dis-Satisfied Satisfied Very Satisfied Lights Too Dark 9% Lights Too Bright 6% Unpleasant Odors 20% Too Noisy 17% Too Little Air 49% Too Much Air 6% Air Too Humid (Summer) 57% Air Too Dry (Summer) 6% Temp Too Cold (Summer) 3% Temp Too Hot (Summer) 54% Air Too Humid (Winter) 3% Air Too Dry (Winter) 26% Temp Too Cold (Winter) 37% Temp Too Hot (Winter) 11% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Survey conducted from 09/20/16 to 10/20/16. T otal of 35 responses.

Elementary Indoor Environment Survey Dis-Satisfied Satisfied Very Satisfied Lights Too Dark 7% Lights Too Bright 0% Unpleasant Odors 7% Too Noisy 15% Too Little Air 15% Too Much Air 4% Air Too Humid (Summer) 37% Air Too Dry (Summer) 0% Temp Too Cold… 11% Temp Too Hot (Summer) 22% Air Too Humid (Winter) 0% Air Too Dry (Winter) 30% Temp Too Cold (Winter) 22% Temp Too Hot (Winter) 4% 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% Survey conducted from 09/20/16 to 10/20/16. T otal of 27 responses.

Acoustics

Up to 60% of classroom activities involve speech ANSI-ASA design standards call for between students, indicating the importance of background noise levels to be below 35 dB(A) environments that support clear communication. at the source (e.g. unit ventilator), as Inappropriate levels of background noise can also measured when the room is empty, the door inhibit reading and spelling ability, behavior, is closed, and only the HVAC equipment is attention, concentration, and academic running. performance.

Building Finishes

Master Planning Process Functional Needs

Preliminary Prioritization Project Architectural Work Scope User Group 1 Additional parking lots and repaving, Sidewalks 1 3 Secure entrances 1 5 Dedicated spaces for after school programs (SAC) 1 8 Elementary classroom walls 1 9 Upgrade elementary restrooms 1 11 Restroom partition replacement 1 12 Flooring Replacement: Carpet, Gym Floors, VCT 1 13 Home economics classroom remodel 1 Key for District Prioritization 14 Structural issues 1 Priority Importance Urgency When 15 Automatic door openers 1 1 High High 2018 16 Window & door replacement 1 2 High Medium 3 to 5 years 17 Sealing the exterior envelope and envelope repairs 1 3 Medium Medium 6 to 10 years 4 Enlarged dining area 2 4 Medium Low 10+ Years 21 Library Upgrades 2 5 Low Long-Term Never 2 Extended drive 3 20 New façade 3 6 Performing arts addition 4 7 Locker room addition 4 10 Choir room sound issues 4 18a Toilet rooms at outdoor concessions 4 18b Screen at ball field 4 19 Update outdoor learning center 4

Project Selection Matrix

Illustration Asset District Funding Annual Savings Rebate / Simple FIM Code Facility Improvement Measures (FIMs) Net Cost Facility Condition Priority Sources Grant Payback 1 2 3 4 Utility O&M Total A Accessibility X X X X A.1 Automatic Door Openers 1 LTFM $0 $0 $0 $0 $7,100 X A.2 Upgrade Elementary Restroom Facilities 1 LTFM $0 $0 $0 $0 $516,000 Caution C Energy Management and Controls X X X X C.1 Energy Management and DDC LTFM $11,650 $1,200 $12,850 $7,200 $497,800 24.4 Caution X X X X C.2 Pnuematic/Electric Control System Improvements LTFM $800 $100 $900 $0 $66,000 35.9 Alarm E Electrical Systems E.1a Lighting Retrofit to LED with Some Fixture Replacement EO $21,500 $6,450 $27,950 $64,500 $561,500 15.2 Caution E.1b Lighting Retrofit to LED with Exterior Fixture Replacement LTFM $26,600 $8,000 $34,600 $68,200 $610,800 13.8 Caution X X X X E.1c Lighting Retrofit to LED with Exterior & Office Fixture Replacement LTFM $28,300 $8,100 $36,400 $68,200 $617,800 13.4 Caution X X X X E.2 Variable Speed Drives/Ventilation Control EO $1,900 $0 $1,900 $2,000 $37,250 15.0 X X X X E.3 Variable Speed Drives/Pumps EO $1,350 $0 $1,350 $1,500 $22,250 13.1 EQUIP Capital Equipment/Assets X X EQUIP.1 Replace Kitchen Hood H&S $0 $0 $0 $0 $185,000 Alert Hayfield School X X EQUIP.2 Replace Freezer Flooring LTFM $0 $0 $0 $0 $5,900 Alert EQUIP.3 Snow Removal Equipment Ref $0 $0 $0 $0 $80,000 EXT Exterior Envelope Including Roofing X X X X EXT.1 Seal Building Envelope to Minimize Air Leakage 1 EO $2,800 $0 $2,800 $0 $30,250 9.2 X X X EXT.2 Structural-Elementary Wall Separation 1 LTFM $0 $0 $0 $0 $20,000 Alert X X EXT.3 North Classroom Window Replacement 1 LTFM $0 $0 $0 $0 $43,250 Alert X X EXT.4 Elementary Classroom Window Replacement 1 LTFM $0 $0 $0 $0 $55,500 Caution X X EXT.5 Replace Older Exterior Doors 1 LTFM $0 $0 $0 $0 $38,500 Caution X EXT.6 Tuckpointing, Expansion Joint and EIFS Repair LTFM $0 $0 $0 $0 $224,000 Caution EXT.7 Repair/Replace Roofing Systems LTFM $0 $0 $0 $0 $1,890,000 Caution G Grounds, Site, and Surroundings X X G.1a Bituminous Surface Replacement LTFM $0 $0 $0 $0 $415,000 Alert G.1b Bituminous Surface Improvements LTFM $0 $0 $0 $0 $942,000 Alert X X X X G.2 Replace Sinking Telephone/Light Pole LTFM $0 $0 $0 $0 $15,500 Alert X X G.3 Site Drainage Improvements LTFM $0 $0 $0 $0 $85,000 Alert X X G.4 Sidewalk Lighting Improvements LTFM $0 $0 $0 $0 $24,750 Caution X X G.5 Landscaping Improvements LTFM $0 $0 $0 $0 $85,000 G.6 Extended Driveway Improvements 3 Ref $0 $0 $0 $0 $639,000 G.7 New Parking Area Improvements 1 Ref $0 $0 $0 $0 $179,000 HAZ Hazardous Materials X X X HAZ.1 Asbestos Abatement H&S $0 $0 $0 $0 $160,000 Alert