March 21, 2017 PRE-PROPOSAL MEETING AGENDA Introduction and Sign-in - - PowerPoint PPT Presentation

PLANNING & DEVELOPMENT GROUP PRE-PROPOSAL CONFERENCE

March 21, 2017

 Introduction and Sign-in  Current Information on LABAVN  Project Overview  Project Description  Background Information  Scope of Work  Milestones  Administrative Requirements  LAWA First Source Hiring Program  Business Enterprise and Contract Compliance Office  Instructions to Proposers

PRE-PROPOSAL MEETING AGENDA

CURRENT INFORMATION ON LABAVN

Request For Proposals

 Attachment 1 – Administrative Requirements  Attachment 2 – Proposal Example Cover Letter  Attachment 3 – Cost Proposal Sheet and Sample Proposed Hourly Rates  Attachment 4 – Draft Contract  Exhibit A: Scope of Services  Exhibit B: Cost Reimbursable Guidelines  Exhibit C: First Source Hiring Program  Attachment 5 – Key Staff Personnel Resume Checklist

Items to be posted on BAVN from Pre-Bid Conference:

 PowerPoint Presentation  Sign In Sheets  Agenda

Christine Salvaggio, P.E., F.M.P.

• Sr. Civil Engineer

LAWA Planning & Development Group

OWNER’S PROJECT TEAM LAWA Sponsor Groups

Planning & Development Operations & Emergency Management Information Management & Technology

Key Collaborators

Federal Aviation Administration – Air Traffic Control Airlines – Ramp Control LAWA Commercial Development Group LAWA Facilities Maintenance & Utilities Group

PROJECT DESCRIPTION Real-time graphical depiction of surface and airspace movements Secured web access Airfield information display User customizable dashboard Delay and diversion alerting Real-time operations researching Airport operations archiving and reporting Airport financial researching and auditing

ALL USERS

SCOPE OF WORK - PHASING

BASE SYSTEM BY FALL 2017

Added Data Streams Audio Capabilities Installation of Receivers ATCT Infrastructure ATCT Interface Customization User Interface Customization Additional User Training

COST PROPOSAL SHEET & PROPOSED HOURLY RATES Attachment 3 Include all services as required in Exhibit A Scope of Services Separate Sealed Envelope Fully Burdened Hourly Rates

(not evaluated)

ADDITIONAL PROJECT INFORMATION

For deliberative purposes only. LAWA makes no guarantee as to the accuracy or reliability of the data. This data shall in no way relieve a Proposer from the responsibility of determining for itself the business potential presented by this RFP.

ANTICIPATED AREAS OF CONSTRUCTION

ADDITIONAL PROJECT INFORMATION

For deliberative purposes only. LAWA makes no guarantee as to the accuracy or reliability of the data. This data shall in no way relieve a Proposer from the responsibility of determining for itself the business potential presented by this RFP.

ANTICIPATED AREAS OF CONSTRUCTION

ADDITIONAL PROJECT INFORMATION

For deliberative purposes only. LAWA makes no guarantee as to the accuracy or reliability of the data. This data shall in no way relieve a Proposer from the responsibility of determining for itself the business potential presented by this RFP.

ANTICIPATED AREAS OF CONSTRUCTION

EVALUATION CRITERIA

Ermiase Tesfaye and Allyson Lavalais LAWA Procurement Services and Business and Job Resources

Airport Surface Management System Administrative Requirements

Proposer Required Submittals

• Vendor Identification Form
• Affidavit of Non-Collusion
• Bidder Contributions (CEC Form 55)
• Contractor Responsibility Program (Questionnaire and Pledge)
• Equal Benefits Ordinance (Compliance Affidavit)
• Municipal Lobbying Ordinance (CEC Form 50)
• Local Business Preference Program

Vendor Identification Form

• Bidder/Proposer’s business activity data, such as: DBA,

address, licenses, location, type of ownership, applicable certifications (DBE, ACDBE, SBE, etc.)

• Company’s Equal Employment Opportunity Officer contact

information

• Federal Tax ID # and BTRC or Vendor Registration
• List of other City of Los Angeles contracts (previous ten

years)

Affidavit of Non-collusion

• Required with All Bids
• Must be notarized by a registered

Notary Public

• Must be signed by the authorized

company officer

• Submit with bid

Bidder Contributions CEC form 55

• Certifies that Proposer will refrain from making campaign

contributions and/or engage in fundraising activities for LA City elected officials (including City Attorney and Controller), candidates for those offices, and committees they control (effective as of date of proposal submission)

• Proposers are required to complete and submit the Bidder

Contributions CEC Form 55 with the proposal

• Any proposal made without the CEC Form 55 will be

considered not responsive

• Proposer’s quality, fitness and capacity to perform the work set

forth in the contract.

• Contractor Responsibility Questionnaire
• Pledge of Compliance
• Disqualification from the bidding process or contract

termination for failure to comply

Contractor Responsibility Program

Equal Benefits Ordinance

• The EBO requires City contractors who provide benefits to

employees with spouses provide the same benefits to employees with domestic partners.

• Domestic partners are defined as two adults living together,

jointly responsible for living expenses, committed to an intimate and caring relationship and registered as domestic partners with a governmental entity.

• Submit the EBO Compliance Affidavit with the proposal.

Municipal Lobbying Ordinance CEC Form 50

• Meet disclosure requirements and prohibitions regarding

proposer’s lobbying activities

• Complete and submit the Municipal Lobbying Ordinance

CEC Form 50 with the bid

• Any bid made without CEC Form 50 may be considered not

responsive

Local Business Preference Program (LBPP)

• Adopted by BOAC on July 2012 for Bids and

expanded to RFPs April 2016

• Helps local business participate in LAWA contracts
• Encourages businesses to set up operations locally
• Augments local job creation efforts

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LBE Defined

• Occupies work space within the County of Los Angeles
• In compliance with all applicable City of Los Angeles and County

licensing and tax laws

• Can demonstrate one of the following:

1. Headquartered in LA County and physically conducts and manages all

• perations from a location in LA County

2. At least 50 full-time employees perform work within boundaries of LA County a minimum of 60% of their total regular hours worked on an annual basis 3. Half of the full-time employees (50%) of the business perform work within the boundaries of LA County aa minimum of 60% of their total, regular hours worked on an annual basis

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LBPP Additional Components

• 1. Firm with multiple locations within LA County, can

aggregate 50 of its F/T employees working at least 60% of their regular hours from its different locations within LA County to qualify as a LBE.

• 2. Firm awarded a LAWA contract MUST USE its LA

County- based employees to perform LAWA work.

• 3. A Joint Venture (JV) must be a legally established

entity and be certified as a LBE in order to receive

• credit. Individual LBE certification by one or more of

the JV partners will not be considered sufficient to qualify as LBE.

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Incentive for LBE Certifications

 If the Prime is a certified LBE:

8% of the total possible evaluation points will be added to the valuation score

 If the Prime is not a certified LBE but proposes to use certified LBE subcontractors:

1% of the total possible evaluation points, up to a maximum of 5%, will be added to its evaluation score for every 10% of the cost of the proposed work to be performed by LBE-certified subcontractors

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Sample Scoring with LBPP

Non-LBPP LBPP Prime (Score+8) Subcontractor LBPP (Score+5) Subcontractor LBPP (Score+2)

Rater/Proposer Proposer 1 Proposer 2 Proposer 3 Proposer 4 Rater 1 95 85+8 (93) 75+5 (80) 87+2 (89) Rater 2 90 95+8 (103) 86+5 (91) 80+2 (82) Rater 3 98 91+8 (99) 80+5 (85) 82+2 (84) Total Score 283 295 256 255 Non-LBPP LBPP Prime Subcontractor LBPP Subcontractor LBPP Rater/Proposer Proposer 1 Proposer 2 Proposer 3 Proposer 4 Rater 1 1 2 4 3 Rater 2 3 1 2 4 Rater 3 2 1 3 4 Sub-Total Score 6 4 9 11 FINAL RANK 2 1 3 4

This is a scoring illustration only. It is not specific to the evaluation criteria for this RFP .

LBPP Certification How To’s

• Fill out application “Local Business Certification Affidavit
• f Eligibility” found on

www.Lawa.org>BusinessOpportunities> How to…

• Submit application to Los Angeles Business Assistance

Virtual Network (LABAVN) website at http://LABAVN.org

• LBE certification must be verified and posted by proposal

submission due date. Apply NOW.

• LBE Certification must be renewed every 2 years

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Selected Contractor Requirements

• Affirmative Action
• Assignment of Anti-trust Claims
• Child Support Obligations Ordinance
• Alternative Fuel Vehicle Program
• Insurance
• Living Wage Ordinance
• First Source Hiring Program

Alternative Fuel Vehicle Program

• Contractor shall comply with the provisions of the Alternative Fuel

Vehicle Requirement Program adopted by the Board pursuant to Resolution No. 22554, and the LAWA Rules and Regulations relating to the program

• The rules, regulations and requirements of the Alt Fuel Vehicle Program

are attached to RFP

• Operator shall complete and submit to LAWA the vehicle information

required on the Alt Fuel Report form accessible on-line at https://online.lawa.org/altfuel/ on a semi-annual basis

• The reporting form may be amended from time to time by LAWA

Insurance Requirements

• $10,000,000 Automobile Liability
• $10,000,000 Aviation/Airport Liability or General Liability;
• $1,000,000 Professional Liability
• Workers Compensation (Statutory)
• LAWA must be “Additional Insured” in policy
• Primes and subcontractors must have approved

insurance prior to starting work

Living Wage Ordinance

• Contractor agrees to pay employees a living wage – updated July

1st of every year. The living wage is currently $11.68 per hour if the contractor pays for health benefits or, if health benefits are not provided, then $16.73 per hour for Airport Employees.

• Contractor must provide at least 12 compensated days off per year

for each employee’s sick leave, vacation or personal necessity, and at least 10 days off uncompensated.

• Access to payroll records in event of audit performed by Public

Works, Bureau of Contract Administration.

Contact Information

Procurement Services Division Ermiase Tesfaye (424) 646-7728

• http://www.lawa.org/welcome_LAWA

(Administrative Requirements Web page) Business and Job Resources Center Allyson Lavalais (424) 646-7242

• http://www.lawa.org/bjrc

(Business and Job Resources Web Page) Risk Management - Insurance Compliance Section

• (310) 417-0557

Department of Public Works Bureau of Contract Administration

• (213) 847-1922
• http://bca.lacity.org

LAWA First Source Hiring Program

Presented by: Allyson Lavalais Business & Job Resources Center

Program Description

• First Source Hiring Program (FSHP) language is contained in

LAX contracts. The program requires employers and their sub- contractors to participate in the program by posting their jobs with LAX.

• Currently, LAX contractors post their jobs on the Jobs@LAX.

website at www.jobsatlax.org.

• Contractors can post their jobs manually or have the jobs

automatically posted from their websites.

• Positions include: professional, administrative, concessions,

security, warehouse, drivers, ramp, technical, ticket agents, etc….

Benefits for LAX Employers

• FSHP saves employers time and money
• Applicants apply directly on the company’s website
• r directly on the Jobs@LAX website
• Applicants make their resumes searchable so

employers can search hundreds of resumes for the perfect candidate at any time

Benefits to LAX Employers

• FSHP has two resource centers for job seekers to

promote LAX jobs

• FSHP partners with local Community Organizations

such as Worksource Centers, colleges, and EDD to promote LAX jobs

• FSHP participates in job fairs, local hiring events,

and social media to promote LAX jobs

• FSHP services are provided at NO COST to your

company

Next Steps for Selected Contractors

• Designate a liaison to work with FSHP (i.e. General

Manager or Human Resources personnel) and register your company with the FSHP

• The “New Employer Registration Form” is located here

under the “Employment” tab: www.lawa.org/bjrc

• Work with FSHP to post your jobs online and utilize the

features of the system to hire prospective employees

• Your continued feedback is always welcome!

For more information, please contact:

Business and Job Resources Center First Source Hiring Program 6053 W. Century Blvd., Suite 300 Los Angeles, CA 90045 Phone: (424) 646-7300 FSHP Staff Allyson Lavalais 424.646.7306 alavalais@lawa.org Websites: www.lawa.org/bjrc www.jobsatlax.org

THANK YOU!

Business Enterprise & Contract Compliance Office

(BECCO) Your Success Is Our Success

 Subcontract Utilization Reports requirements & monitoring for SBE, DBE, LSBE, LBPP, PLA, M/WBE  Request to add/substitute Subcontractors  Badge application approvals/processing  Bonds  Insurance  Escrow In-lieu of Retention  Stop Notices & Stop Releases  Project Close Out-Final Notice of Completion  Payment Resolution  GSD Memorandum of Agreement (MOA) and Project Support  Interdepartmental Order (IDOs)

 BECCO also serves as an Ombuds to provide

additional assistance above and beyond the support from your Project Management Team, Contract Administrator or Payment Analyst.

 We help Primes and Subs navigate LAWA’s

processes and procedures with various

• ffices.

 BECCO will also provide comprehensive

training to prime staff assigned to perform the work to be in compliance with LAWA requirements.

 Ultimately our goal is to help Primes and Subs

succeed in navigating LAWA processes and meeting LAWA requirements.

Business Enterprise & Contract Compliance Office (BECCO)

David B. Johnson, Senior Management Analyst II Francine Gonzalez, Administrative Assistant III

• H. Ernie Nishii, Contract Administrator

Nora Henry, Contract Administrator II 7301 World Way West, 9th Floor Los Angeles, CA 90045 pdg-becco@lawa.org 424-646-8703

 Your Success Is Our Success

INFORMATION ON SUBMISSION OF PROPOSALS

 Proposal Requirements

Make sure all required documents listed are submitted with proposal.

 Questions

All questions need to be sent to PDGprocurement@lawa.org

 Bids are Due

No later than 2:00 P.M. on Thursday, April 13, 2017 at the following address: Planning & Development Group 7301 World Way West, 10th Floor Los Angeles, CA 90045 Attn: Jose Carlos