Making the Most of Your OnSite Orientation and Training Dial: - - PDF document

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making the most of your on site orientation and training
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Making the Most of Your OnSite Orientation and Training Dial: - - PDF document

Feb 17, 2024 184 likes •378 views

Dial: 866-804-5824 Making the Most of Your On-Site Orientation and Training Thursday, June 13, 2019 2:00-3:00 pm Eastern Audio Access You will hear music until we begin. Listen via computer: Your microphone will be muted. Select

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Dial: 866-804-5824

Making the Most of Your On-Site Orientation and Training

Thursday, June 13, 2019 2:00-3:00 pm Eastern

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Welcome! While you wait, please answer this question in the Chat Panel: Why is it important to have a well-designed On-Site Orientation and Training?

Making the Most of Your On‐Site Orientation and Training

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Making the Most of Your On‐Site Orientation and Training

Dial: 866-804-5824

Welcome

Ericc Powell

AmeriCorps VISTA Training Specialist Washington, D.C. VISTA Alum ‘06-’07 VISTA Leader Alum ‘08-’09

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Dial: 866-804-5824

By the end of the webinar, you will be able to:

  • Prevent and overcome common On-Site Orientation and Training (OSOT)

roadblocks

  • Better prepare your VISTA members for service and the VISTA Member

Orientation before they arrive on site

  • Gain insight on using the VISTA Assignment Description for training and

development

  • Identify tools to implement a training assessment strategy
  • Utilize techniques to create an engaging, high-impact, customized, and

flexible OSOT design

Session Goals

Dial: 866-804-5824

Today’s Agenda

  • From Potential Applicant to VISTA Member
  • Importance of OSOT
  • Common OSOT Roadblocks
  • Three Facets Framework
  • Review of the Three Facets
  • Field Examples
  • VISTA Campus Resources
  • Q&A

Dial: 866-804-5824

  • Project submits concept paper and project application
  • CNCS State Office approves VISTA project
  • Project posts opportunity listings
  • Applicants search listings, create profile and application, and apply
  • Project screens, interviews, and selects applicants
  • Applicant accepts offer
  • CNCS State Office reviews and approves member application
  • CNCS State Office places individual into term of VISTA service
  • Candidate scheduled for VISTA Member Orientation
  • Candidate starts service and VISTA Member Orientation
  • Candidate takes Oath of Service on required first day of service webinar
  • Member is in OSOT and serves…

Applicant to Member

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Dial: 866-804-5824

  • Pre-service coursework
  • Onboarding forms
  • Countdown to VISTA Service webinar
  • Launching Your VISTA Service webinar
  • Criminal history check
  • On-Site Orientation and Training
  • Early-service coursework
  • VISTA gear

VISTA Member Orientation

https://vistacampus.gov/starting-vista-service

Dial: 866-804-5824

  • 14 days prior to start date
  • Candidate is emailed Guide to Entering VISTA Service, which contains dates and

deadlines of required pre-work and webinars

  • 6 days prior to start date, on a Tuesday (occasionally 7 days prior)
  • Candidate attends Countdown to VISTA Service webinar, 3:00-4:30 pm Eastern
  • 5 days prior to start date
  • Required pre-work is due
  • On start date (first day of service)
  • Candidate attends Launching Your VISTA Service webinar, 3:00-4:30 pm Eastern
  • Candidate takes Oath of Service and submits electronic oath

VISTA Member Orientation

Dial: 866-804-5824

  • 1-2 weeks into service
  • Member receives OSOT conducted by VISTA supervisor or sponsor
  • Member recommended to complete Early-Service Coursework
  • Member receives email with specific instructions to order free VISTA gear
  • 30 days into service
  • Member’s hard copy fingerprints are due to VISTA headquarters

VISTA Member Orientation

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Dial: 866-804-5824

  • Where do you want to:
  • start when the VISTA member arrives?
  • go with training and development?
  • What information:
  • is essential in the first couple of weeks?
  • can wait until later?
  • How will you:
  • make OSOT meaningful and engaging?
  • incorporate the VISTA member’s interests?

Map Your OSOT Route

Dial: 866-804-5824

Chat Question

How do you (or can you) integrate your OSOT with the VISTA Member Orientation?

Dial: 866-804-5824

The Importance of OSOT

  • Well-equipped members
  • Strong relationships
  • Recognizes and utilizes strengths
  • Builds mutual understanding
  • Inspires and enhances confidence
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Overview of OSOT Roadblocks

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Roadblock #1: Unclear VAD

“I feel like my VAD assignment is very broad and that I do not have specific things to work on to keep my day busy.”

  • VISTA Member

Dial: 866-804-5824 Dial: 866-804-5824

Tips for a Clear VAD

  • Clarity will entice the right candidates

and filter out the wrong candidates

  • Utilize the VAD for training – in OSOT

and beyond

  • Checklist for successful year
  • External trainings

OSOT Tip #1 Keep your OSOT plan updated as you change the VAD.

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Roadblock #2: Late Recruitment

“Finding ways to get the word

  • ut was a challenge; especially

with the short time frame for reviewing applications, interviewing, and securing

  • ffers/acceptances.”
  • VISTA Supervisor

Dial: 866-804-5824 Dial: 866-804-5824

Tips to Avoid Late Recruitment

Provide ample time for recruiting your VISTA member:

  • Start 120 days prior to VISTA Member

Orientation date

  • Refer to the VISTA Recruitment Calendar
  • eGrants is a critical tool for recruitment

OSOT Tip #2 Start thinking about OSOT now!

Tips for Timely Recruitment

Roadblock #3: Poor Readiness Screening

“My VISTA does not know how to drive and does not have a driver’s license so cannot get to the places I need them to be unless I drive.”

  • VISTA Supervisor

Dial: 866-804-5824

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Dial: 866-804-5824

Tips for Readiness Screening

Screening VISTA candidates is a unique process

  • Year of Service
  • VISTA Member Orientation
  • Travel
  • Schedule

OSOT Tip #3 Be specific in your

  • pportunity listing.

Roadblock #4: Disengagement Post-Selection

“People [are about to start service] and tell me they don’t know where they’re supposed to go on their first day of service. I’m happy to help in any way I can, but this should have been communicated to them when they were selected for their position.”

  • VISTA Training Coordinator

Dial: 866-804-5824 Dial: 866-804-5824

Tips to Keep VISTAs Engaged

  • Support the transition
  • Focus on the year of service
  • Invite VISTAs onsite
  • Send them information
  • Make connections
  • Show excitement for them arriving
  • Communicate continuously

OSOT Tip #4 Share your OSOT with your VISTA candidate

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Roadblock #5: Not Ready for Arrival

“My biggest challenge is the VISTA Member Orientation. Not every VISTA is an online learner.”

  • VISTA Supervisor

Dial: 866-804-5824 Dial: 866-804-5824

Tips to Prepare for Arrival

Key elements of a successful OSOT

  • Organization
  • Community
  • Tasks/knowledge
  • VISTA Member Orientation prep

OSOT Tip #5 Align OSOT with unique needs of their VISTA Member Orientation. Dial: 866-804-5824 How long is your OSOT in duration? (Select only one)

  • 1 day
  • 2-3 days
  • 1 week
  • 2 weeks
  • More than 2 weeks
  • Unsure; I’m not involved with the OSOT plan
  • I haven’t implemented an OSOT yet, but will soon

Poll Question

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Three Facets Framework

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  • 1. Creating Customized OSOT

Project Design/Plan VISTA Assignment Description Member’s Skills and Experience

Dial: 866-804-5824 Dial: 866-804-5824

Training Needs Assessment

VAD Activity Required Knowledge Aspects Currently Equipped Orientation/Training Required Required Skills Currently Equipped Orientation/Training Required Create eate a local a local dev develo lopm pment adv t advis isory y commit committee

  • List of local organizations

and their missions and functions

  • History of past local

collaborative groups X X

  • Collaboration Skills
  • Community Entry

Skills

  • Outreach and

Relationship Building Skills X X X Member’s Name: Taylor Vista Project Title: Civic Engagement for Community Development

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Dial: 866-804-5824

Example: Training Design

  • Statewide Training
  • Focus on background knowledge and big picture
  • Show connection between members’ work
  • Train on reporting requirements
  • Site Training
  • Review VISTA Assignment Description
  • Discuss professional development needs

JC Dwyer

Feeding Texas: Client Empowerment Corps

Dial: 866-804-5824

Chat Question

What are some ways you have made your OSOTs interactive and engaging?

  • 2. Creating an Engaging OSOT

Experiential Learning Icebreakers Multiple Reflective Settings Collaborative and Peer Learning

Dial: 866-804-5824

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Experiential Learning Cycle

David Kolb (1984)

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Encourage Collaborative and Peer Learning

  • Strengths sharing
  • Collaborative learning culture
  • Strengthens group cohesion

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Engage with Multiple Reflective Settings

  • Individual reflections
  • Pairs work
  • Small groups (trios, quads, etc.)
  • Large group

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Include Icebreakers and Energizers

  • Purposeful and fun
  • Inclusive
  • Culturally sensitive
  • Opportunity for reflection
  • Appropriately timed

Dial: 866-804-5824 Dial: 866-804-5824

Example: Engaging Learners

  • Statewide Training
  • Tour local food bank
  • Vary the training styles and settings
  • Site-based Training
  • Shadow staff members
  • Break down their VAD into detailed timeline

JC Dwyer

Feeding Texas: Client Empowerment Corps

  • 3. Making OSOT Responsive
  • Applicant interview
  • Time between application and starting

service

  • Conversations with supervisor/other staff

New training/learning needs can emerge from:

Dial: 866-804-5824

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Chat Question

In what other ways can learning needs emerge?

Continuous Monitoring

  • Frequent check-ins (daily, etc.)
  • Open and inviting
  • Suggestions/feedback seeking

Dial: 866-804-5824

Example: Training Evaluation

  • Conducted training evaluations at:
  • End of 2.5 day statewide trainings
  • End of OSOT trainings at sub-sites

JC Dwyer

Feeding Texas: Client Empowerment Corps

Dial: 866-804-5824

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VISTA Campus Resources

https://www.vistacampus.gov/ supervisors/orienting-your-vista Dial: 866-804-5824 Dial: 866-804-5824

VISTA Campus Resources

  • Exercises to enhance participation
  • From Ho-Hum to Wow! Tips and Tools

for Encouraging Interaction

  • Survey of Individual Training Session
  • Survey of Learning Objectives

Next Steps

 Conduct a thorough needs assessment analysis  Continuously evaluate OSOT and get feedback for improvement  Identify meaningful icebreakers and opportunities for development  Customize OSOT to VISTA members and organization  Encourage members to ask questions and offer solutions  Provide OSOT plan to every VISTA candidate before starting Dial: 866-804-5824

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Dial: 866-804-5824

  • How can we improve this session?
  • Please complete a brief webinar evaluation form.
  • Thank you for your feedback!

Webinar Evaluation

Dial: 866-804-5824

What questions do you have?

Dial: 866-804-5824 If you have further questions or for more information, contact: VISTATraining@cns.gov

Visit the Supervisor Webinars page on the VISTA Campus for a schedule of upcoming webinars and recordings of past webinars.

Thank Thank Y You! u!

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Thank you!