Make Your Postage Work Harder For You! CoMail Flats CoPalletize - PowerPoint PPT Presentation

Make Your Postage Work Harder For You! CoMail Flats CoPalletize Flats CoPalletize Letter Trays Commingle Letters Tracking Your Mail Delivery

Cost ¡Drivers: ¡ ¡ Print ¡Produc1on ¡Costs* ¡ Mailing ¡ ¡& ¡Paper ¡are ¡ the ¡biggest ¡cost ¡ ¡ factors ¡ (78% ¡of ¡total ¡ ¡spend) ¡ * ¡Es%mated ¡produc%on ¡cost ¡percentages ¡for ¡a ¡typical ¡longer-­‑run ¡catalog ¡

| 3 | 3 Why ¡Co-­‑Mail ¡is ¡so ¡Important? ¡ ¡ • Reduced ¡Postage ¡Costs ¡ ¡ • Delivery ¡is ¡Timely ¡and ¡Consistent ¡due ¡to ¡less ¡handling ¡by ¡USPS. ¡ The ¡higher ¡the ¡quan%ty ¡of ¡the ¡pool ¡the ¡less ¡handling ¡by ¡the ¡ USPS. ¡ • Highest ¡Quality ¡condi%on ¡upon ¡arrival ¡to ¡reader ¡due ¡to ¡less ¡ handling ¡by ¡USPS. ¡The ¡higher ¡the ¡quan%ty ¡of ¡the ¡pool ¡the ¡less ¡ handling ¡by ¡the ¡USPS. ¡ ¡ ¡ ¡

| 4 | 4 Careful, ¡Not ¡all ¡Co-­‑Mail ¡is ¡the ¡Same. ¡ Measure ¡Co-­‑Mail ¡value ¡by: ¡ • Volume ¡People ¡Pricing ¡Control ¡Flexibility ¡ • Capacity ¡and ¡ ¡Technology ¡ ¡ ¡ • All ¡Make ¡a ¡Difference ¡ ¡ ¡

| 5 What is Co-Palletization? Consolidation of multi titled flat packages from individual presorts put on pallets by common destinations like ADC and SCF centers. Each title alone lacking volume to qualify for palletization.

| 6 Co-Palletization of Flats • ‰ Can occur with Periodical and Standard Flats • ‰ Used when: > Flat size piece does not fit into a co-mail program due to > Too Small > Too Big > Too Thick > Too Thin > Loose Poly or Paper Wrap > Quantity to small (usually under 5,000)

| 7 Co-Palletization Atlanta ¡ Bundle ¡Title ¡A ¡ ADC ¡ Pallet ¡ Bundle ¡Title ¡B ¡ Bundle ¡Title ¡C ¡ Chicago ¡ SCF ¡ Pallet ¡ Boston ¡ SCF ¡ Automated ¡Conveyor ¡Sor%ng ¡Line ¡ Pallet ¡ Los ¡Angeles ¡ ADC ¡ ¡ Pallet ¡

| 8 Co-Palletization of Flats • ‰ No presort discounts as found in co-mail • ‰ Qualifies for Palletization Rates • ‰ Qualifies for Drop Ship Rates • ‰ Possible Savings of 1% to 3% off local entry sack mail • ‰ Get mail out of sacks • ‰ Pallet and Drop Ship Discounts • ‰ Achieves Quicker Delivery • ‰ Preserves Quality

| 9 Co-Palletization Rules • ‰ Presort and addressing of pieces prior • ‰ Scanner on conveyor belt reads package ID • ‰ Mail.dat file from each participant. • ‰ Requires co-palletization documentation • ‰ Electronic Postage Payment

| 10 Co-Palletization Pricing • ‰ Requires a mail.dat of a job to be analyzed • ‰ Per bundle processing fee • ‰ Client pays for postage thru CAPS account • ‰ Freight billed separate

| 11 Co-Palletization of Letter Trays • ‰ Achieve drop ship savings by sorting multiple tray jobs onto common destination pallets. * Mail.dat review * Scan tray ID prior to sorting * Electronic Postage Payment * Pricing options just like co-palletization of flats: Postage paid thru CAPS account Billed on a per tray fee for sort processing Freight billed as separate line item

| 12 What is Commingling? • ‰ Automated sorting of letter mail by allowing mail to be sorted into finest level of tray presort which then get the trays co-palletized to finest level of pallet destination for drop shipping. • ‰ First Class letter mail and Standard letter mail • ‰ Pool size impacts rate • ‰ Machine like USPS uses

| 13 Letter Sizes using Commingling • ‰ Rules followed by USPS for Automation Mail Design • ‰ New Automated Self Mailer letter rules of January 2013 are strictly enforced. • ‰ Letter sorting machines specifications: > ‰ Length range: 4.9 inches to 11.5 inches > ‰ Height range: 3.2 inches to 6.9 inches > ‰ Thickness range: .005 inches to .275 inches > ‰ Weight range: .07 oz to 3.5 oz > ‰ Speed of sorting: 61,600 letters per hour

| 14 Commingling Pricing • ‰ A flat guaranteed rate per piece *include processing, freight and Postage paid by commingling vendor • ‰ Sample mail file analyzed to mock pool

| 15 DMTC (Delivery Monitoring, Tracking, and Consulting)

| 16 DMTC (Delivery Monitoring, Tracking & Consulting) • ‰ DMTC is used to track and monitor mail as it moves from Mail Vendor, through the USPS, and to the mail Recipients Home

| 17 Features and Benefits • ‰ Unprecedented monitoring of mail • ‰ Ability to troubleshoot delayed mail • ‰ Accurately staff Call Center • ‰ Connect mail with other marketing efforts

| 18 Monitoring of Mail • ‰ Allows for Action to help Improve Delivery Performance – know where the mail isn ’ t moving and provide USPS with detail to locate it:

| 19 Troubleshoot delayed Mail • ‰ Find scan data on a specific piece:

| 20 DMTC Reporting Features Transportation Information : Visibility into load information and when mail is delivered to the USPS. • ‰ Mail Piece, Container, Tray, and Bundle visibility through IMB Tracing • ‰ Seed/Decoy Reporting • ‰ Entry Point Alerts : Highlights Entry Points that aren’t meeting IMB Scan expectations. • ‰ DMTC Consultants : Access to industry experts with advanced knowledge and experience in mail tracking and delivery.

| 21 Overview report - Online Subscribe for Auto-email

| 22 Overview report - Email Live reporting info

| 23 Accurately Staff Call Centers • ‰ Track 100% of the mail and know the amount that will be in-home each day by 7am.

| 24 Connect Mail with other Marketing • ‰ IMb Triggered Email Program • ‰ Emails sent to customers in relation to when the piece will be in-home, based on scan data > Prompt sales > Add an offer > Monitor customer reaction time

| 25 Thank You! • ‰ Any Questions?