Lions Gate Secondary W astew ater Treatm ent Plant Lions Gate Public Advisory Committee June 26, 2012 Orbit 6241100
Lions Gate Secondary W astew ater Treatm ent Plant Building a working relationship with the community to ensure the project meets the needs of local residents and the region. 2
Agenda 3
Four Key Project Objectives Secondary Wastewater Treatment Sustainability Environmental, Social, Economic Integrated Resource Recovery Community Integration 4
Existing Plant since 1 9 6 1 5
Liquid waste continues to be managed safely, affordably, and effectively The Lions Gate Plant upgraded to secondary level treatment by 2020 6
Location Map Existing Treatm ent Plant Site 7
Launching of Outfall ( 1 9 6 9 ) 8
Four Key Project Objectives Secondary Wastewater Treatment Sustainability Environmental, Social, Economic Integrated Resource Recovery Community Integration 9
Secondary W astew ater Treatm ent The Province May 11, 2011 Killer whales spotted in Burrard Inlet 10
Sustainability Metro Vancouver Academ y - Annacis W astew ater Centre 11
I ntegrated Resource Recovery Fuel Electricity Heat Water Nutrient 12
Annacis W astew ater Treatm ent Plant Codigestion Facility 13
Neighbourhood Energy Utility 14
Com m unity I ntegration Colum bia Street Pum p Station 15
New York New tow n Creek W astew ater Treatm ent Plant 16
Project Phases 17
I ntegrated Design Process Everybody Engaging Everything Early 18
I ntegrated Design Process Architectural Engineering Expert Management & Community Consultant IDP Facilitator Advisors Consultants Integration Team Team Metro Inter- Metro Public Vancouver governmental Local Vancouver Advisory Board and Advisory Communities Departments Committee Committee Committees 19
Project Definition Phase Tim eline 20
Four Key Project Objectives Secondary Wastewater Treatment Sustainability Environmental, Social, Economic Integrated Resource Recovery Community Integration 21
Engagement and Consultation Process 22
Target Audiences Community Public Resource Forum Metro Vancouver All Project First Nations Members Phases Government Advisory Agencies Committees 23
Public I nvolvem ent Opportunities through: • A Public Advisory Committee • Community Resource Forum • Public Meetings 24
Public Advisory Com m ittee 1 1 m em bers Non-affiliated Norgate Park citizens Com m unity Association ( 3 ) ( 2 ) Chair from m em bership North Shore Environm ental Business I nterests I nterests ( 3 ) ( 3 ) 25
Com m unity Resource Forum In-depth discussion for: • Individuals who have made contributions to the region, through: community service, academic contributions, and involvement in environmental issues. 26
Key Milestones 2 0 1 2 2012 Q2 Q3 Q4 Discovery and User Requirements Feasibility Assessment and Screening Strategy Development and Evaluation April May June July Aug Sept Oct Nov Dec LGPAC Meetings Integrated Design Process Workshops Key Community Leaders’ Meetings Public Meetings 27
Key Milestones 2 0 1 3 2013 Q1 Q2 Q3 Q4 Indicative Design and Procurement Indicative Design and Procurement (Cont’d) Establish Project Definition Report and Project Budget Decision for Procurement and Design-Construction Jan Feb Mar April May June July Aug Sept Oct Nov Dec LGPAC Meetings Integrated Design Process Workshops Key Community Leaders’ Meetings Public Meetings 28
Term s of Reference • TOR Purpose – Ensure common understanding of the expectations, commitments and advisory role – Reviewed at the end of the Project Definition Phase • LGPAC Objectives – Receive information on the Lions Gate Secondary WWTP project – Provide advice on the effects on North Shore communities of the planning and construction of the treatment plant 29
Term s of Reference ( cont’d) • LGPAC Composition – Members appointed by Metro Vancouver with input from North Shore municipalities – No more than 11 members representing • Local Community (2) • Environment (3) • Business (3) • Citizens (3) 30
Operating Guidelines Role of the Chair and Vice-Chair • Metro Vancouver selecting Chair and Vice-Chair from primary members of the committee • Role of Chair to assure equal opportunity for input during the meetings • Assist with development of agendas • Review meeting summaries for accuracy • Assure Vice-Chair is available in their absence 31
Operating Guidelines Process Facilitator • Metro Vancouver has appointed a process facilitator • Assist the Chair to facilitate discussion • Ensure operating guidelines are followed • Independent advice on process • Assist Chair to summarize views expressed during discussions • Provide advice to Metro Vancouver regarding meeting agendas and format 32
Operating Guidelines Project Team • Metro Vancouver engineering and public involvement staff to assure the process: – Keeps on schedule – Meets sustainability objectives – Meets needs of participants. 33
Operating Guidelines Project Team ( cont’d) • Metro Vancouver staff will: – Set meetings – convenient for majority of members – Provide catering and note-taking – Produce communication materials, develop web page – Draft meeting summaries for committee review – Prepare a consultation report. 34
Operating Guidelines Public Com m unication • Process and Access to Information – Open and transparent process – Meetings open to public • Media Relations – Metro Vancouver will be official spokesperson – Media relations protocol: • Chair of the Board lead spokesperson • LGPAC will not have media spokesperson • Media inquiries referred to Metro Vancouver Media Relations 35
Operating Guidelines Chair and Vice-Chair Selection Process • Discussion re: key characteristics of an effective chair (5 to 7) • Identify your strengths relative to the characteristics • Chair and Vice-Chair Appointment Form emailed to LGPAC for interested primary members to complete • Completed application forms can be emailed back to Metro Vancouver – All applications are confidential • Chair and Vice-Chair will be selected by Metro Vancouver and announced via email prior to the next meeting in the fall 36
Operating Guidelines Prim ary and Alternate Mem bers • Primary members – Expected to attend all meetings – If unable to attend, arrange for their alternate to attend – Ensure that alternate is briefed on issues and deliberation • All members – Asked to review draft meeting summaries and provide comments – Emailed final meeting summaries following meetings 37
Operating Guidelines Observers • May attend, but may not participate in discussions • Guests may be invited to provide technical information or a presentation • Presentations will be an agenda item – pre-arranged through the Process Facilitator or Metro Vancouver staff 38
Operating Guidelines Mem ber Rights and Responsibilities • Rights – Adequate time to become informed on relevant matters – Adequate time for discussion within meeting – Response from Metro Vancouver on questions or points raised in discussion • Responsibilities – Come to meeting informed – Ensure representation – Ensure their alternate is informed 39
Operating Guidelines Code of Conduct • Work constructively and collaboratively • Support an open and inclusive process • Treat others with courtesy and respect • Listen attentively • Use respectful language • Be concise 40
Operating Guidelines Consensus Decision-Making • A decision that participants can accept, without having to agree on all details • A goal but not a requirement of the LGPAC process • No votes will be held to determine a decision • Meeting documentation will identify areas of agreement, discord, and trade-offs • With non-consensus, members will work with Metro Vancouver staff to describe what does not meet their needs 41
Operating Guidelines Addressing Dissatisfaction Members agree to: • Work within the Committee to address issues of dissatisfaction • Raise criticisms of the process or emerging results as agenda items for resolution within LGPAC Conflict of I nterest • Required to declare the nature and extent of any conflict of interest 42
Operating Guidelines Deliverable • Project Team will produce a final report that documents the deliberations • Report will be delivered to all LGPAC members • Will be included in LGSWWTP Consultation Report 43
Community, Business, and Environmental Interests 44
Next Steps Public Advisory Committee Follow-up: • June 26 – Meeting #1 Summary • Fall – IDP Workshop #1 • Fall – LGPAC Meeting #2 • Fall – Public Meeting #1 45
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