Lions Gate Secondary W astew ater Treatm ent Plant Lions Gate - - PowerPoint PPT Presentation

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Lions Gate Secondary W astew ater Treatm ent Plant Lions Gate Public Advisory Committee June 26, 2012 Orbit 6241100 Lions Gate Secondary W astew ater Treatm ent Plant Building a working relationship with the community to ensure the project

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Lions Gate Secondary W astew ater Treatm ent Plant

Lions Gate Public Advisory Committee

June 26, 2012

Orbit 6241100

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Lions Gate Secondary W astew ater Treatm ent Plant

Building a working relationship with the community to ensure the project meets the needs of local residents and the region.

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Agenda

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Four Key Project Objectives

Secondary Wastewater Treatment

Sustainability

Environmental, Social, Economic

Integrated Resource Recovery Community Integration

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Existing Plant since 1 9 6 1

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The Lions Gate Plant upgraded to secondary level treatment by 2020 Liquid waste continues to be managed safely, affordably, and effectively

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Location Map

Existing Treatm ent Plant Site

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Launching of Outfall ( 1 9 6 9 )

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Four Key Project Objectives

Secondary Wastewater Treatment

Sustainability

Environmental, Social, Economic

Integrated Resource Recovery Community Integration

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May 11, 2011

Killer whales spotted in Burrard Inlet

The Province Secondary W astew ater Treatm ent

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Sustainability

Metro Vancouver Academ y - Annacis W astew ater Centre

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I ntegrated Resource Recovery

Fuel Electricity Heat Water Nutrient

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Annacis W astew ater Treatm ent Plant Codigestion Facility

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Neighbourhood Energy Utility

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Colum bia Street Pum p Station

Com m unity I ntegration

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New York New tow n Creek W astew ater Treatm ent Plant

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Project Phases

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Everybody Engaging Everything Early

I ntegrated Design Process

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I ntegrated Design Process

Expert Advisors Metro Vancouver Board and Committees IDP Facilitator Metro Vancouver Departments Architectural & Community Integration Team Engineering Consultant Team Management Consultants Public Advisory Committee

Inter- governmental Advisory Committee Local Communities

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Project Definition Phase Tim eline

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Four Key Project Objectives

Secondary Wastewater Treatment

Sustainability

Environmental, Social, Economic

Integrated Resource Recovery Community Integration

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Engagement and Consultation Process

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Target Audiences

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Public Metro Vancouver Members Government Agencies

All Project Phases

First Nations Advisory Committees Community Resource Forum

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Public I nvolvem ent

Opportunities through:

  • A Public Advisory Committee
  • Community Resource Forum
  • Public Meetings

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Public Advisory Com m ittee

1 1 m em bers

Norgate Park Com m unity Association ( 2 ) Environm ental I nterests ( 3 ) North Shore Business I nterests ( 3 ) Non-affiliated citizens ( 3 )

Chair from m em bership

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Com m unity Resource Forum

In-depth discussion for:

  • Individuals who have made

contributions to the region, through:

  • community service,
  • academic contributions, and
  • involvement in environmental

issues.

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2012

Q2 Discovery and User Requirements Q3 Feasibility Assessment and Screening Q4 Strategy Development and Evaluation

April May June July Aug Sept Oct Nov Dec

LGPAC Meetings

  

Integrated Design Process Workshops

 

Key Community Leaders’ Meetings

 

Public Meetings

Key Milestones 2 0 1 2

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2013

Q1 Indicative Design and Procurement Q2 Indicative Design and Procurement (Cont’d) Q3 Establish Project Budget Q4 Project Definition Report and Decision for Procurement and Design-Construction

Jan Feb Mar April May June July Aug Sept Oct Nov Dec

LGPAC Meetings

   

Integrated Design Process Workshops

    

Key Community Leaders’ Meetings

 

Public Meetings

 

Key Milestones 2 0 1 3

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Term s of Reference

  • TOR Purpose

– Ensure common understanding of the expectations, commitments and advisory role – Reviewed at the end of the Project Definition Phase

  • LGPAC Objectives

– Receive information on the Lions Gate Secondary WWTP project – Provide advice on the effects on North Shore communities of the planning and construction of the treatment plant

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Term s of Reference ( cont’d)

  • LGPAC Composition

– Members appointed by Metro Vancouver with input from North Shore municipalities – No more than 11 members representing

  • Local Community (2)
  • Environment (3)
  • Business (3)
  • Citizens (3)

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Operating Guidelines

Role of the Chair and Vice-Chair

  • Metro Vancouver selecting Chair and Vice-Chair from

primary members of the committee

  • Role of Chair to assure equal opportunity for input

during the meetings

  • Assist with development of agendas
  • Review meeting summaries for accuracy
  • Assure Vice-Chair is available in their absence

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Operating Guidelines

Process Facilitator

  • Metro Vancouver has appointed a process facilitator
  • Assist the Chair to facilitate discussion
  • Ensure operating guidelines are followed
  • Independent advice on process
  • Assist Chair to summarize views expressed during

discussions

  • Provide advice to Metro Vancouver regarding meeting

agendas and format

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Operating Guidelines

Project Team

  • Metro Vancouver engineering and public involvement

staff to assure the process:

– Keeps on schedule – Meets sustainability objectives – Meets needs of participants.

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Operating Guidelines

Project Team ( cont’d)

  • Metro Vancouver staff will:

– Set meetings – convenient for majority of members – Provide catering and note-taking – Produce communication materials, develop web page – Draft meeting summaries for committee review – Prepare a consultation report.

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Operating Guidelines

Public Com m unication

  • Process and Access to Information

– Open and transparent process – Meetings open to public

  • Media Relations

– Metro Vancouver will be official spokesperson – Media relations protocol:

  • Chair of the Board lead spokesperson
  • LGPAC will not have media spokesperson
  • Media inquiries referred to Metro Vancouver Media

Relations

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Operating Guidelines

Chair and Vice-Chair Selection Process

  • Discussion re: key characteristics of an effective chair

(5 to 7)

  • Identify your strengths relative to the characteristics
  • Chair and Vice-Chair Appointment Form emailed to

LGPAC for interested primary members to complete

  • Completed application forms can be emailed back to

Metro Vancouver

– All applications are confidential

  • Chair and Vice-Chair will be selected by Metro

Vancouver and announced via email prior to the next meeting in the fall

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Operating Guidelines

Prim ary and Alternate Mem bers

  • Primary members

– Expected to attend all meetings – If unable to attend, arrange for their alternate to attend – Ensure that alternate is briefed on issues and deliberation

  • All members

– Asked to review draft meeting summaries and provide comments – Emailed final meeting summaries following meetings

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Operating Guidelines

Observers

  • May attend, but may not participate in discussions
  • Guests may be invited to provide technical

information or a presentation

  • Presentations will be an agenda item – pre-arranged

through the Process Facilitator or Metro Vancouver staff

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Operating Guidelines

Mem ber Rights and Responsibilities

  • Rights

– Adequate time to become informed on relevant matters – Adequate time for discussion within meeting – Response from Metro Vancouver on questions or points raised in discussion

  • Responsibilities

– Come to meeting informed – Ensure representation – Ensure their alternate is informed

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Operating Guidelines

Code of Conduct

  • Work constructively and collaboratively
  • Support an open and inclusive process
  • Treat others with courtesy and respect
  • Listen attentively
  • Use respectful language
  • Be concise

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Operating Guidelines

Consensus Decision-Making

  • A decision that participants can accept, without

having to agree on all details

  • A goal but not a requirement of the LGPAC process
  • No votes will be held to determine a decision
  • Meeting documentation will identify areas of

agreement, discord, and trade-offs

  • With non-consensus, members will work with Metro

Vancouver staff to describe what does not meet their needs

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Operating Guidelines

Addressing Dissatisfaction

Members agree to:

  • Work within the Committee to address issues of

dissatisfaction

  • Raise criticisms of the process or emerging results as

agenda items for resolution within LGPAC

Conflict of I nterest

  • Required to declare the nature and extent of any

conflict of interest

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Operating Guidelines

Deliverable

  • Project Team will produce a final report that

documents the deliberations

  • Report will be delivered to all LGPAC members
  • Will be included in LGSWWTP Consultation Report

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Community, Business, and Environmental Interests

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Next Steps

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Public Advisory Committee Follow-up:

  • June 26 – Meeting #1 Summary
  • Fall – IDP Workshop #1
  • Fall – LGPAC Meeting #2
  • Fall – Public Meeting #1
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Contact Us

  • Metro Vancouver Information Centre: 604-432-6200

(Monday to Friday from 8 a.m. to 4:30 p.m.)

  • Email: icentre@metrovancouver.org

(please include ”Lions Gate” in the subject line)