Lifelong Learning Platform Overview Overview The process What it - - PowerPoint PPT Presentation

Lifelong Learning Platform Overview

Overview

• The process
• What it looks like
• Some of the functionality

The process

• The old eportfolio needed updated
• Functionality requirements have changed
• The need for a platform to last a person’s career
• RCOA wanted to design something form the ground up
• Ability to make changes based on user feedback
• Nomensa appointed
• College team with input engagement events, testing and feedback

Who will be able to access the LLP

• Any RCOA member who wishes to log training
• Includes clinical fellows, SAS grades
• In the longer term LLP will replace the CPD on line diary for career

grades (this functionality has not yet been developed)

The dashboard

Setting profile

Profile

Significance of setting placements in ESSR

• Placements will automatically

populate into the ESSR and in the future into the ARCP forms

WPBAs

WPBA

WPBA

• A trainer will have the option to

remove some of the selections if people appear to be selecting too much

Naming WPBA

CUT forms

Annex G

• Annex G evidence can be added

under the non-clinical tab

• The advice is that a CUT should

not be generated for these domains until nearing the end of training.

PDP-trainee view

MSF

• Lots of changes to the process but not the questions
• MSF title-probably best to attribute to the training year
• Can keep the MSF running for the entire year and add assessors as you

change departments/hospitals

• Allows MSF to be done contemporaneously
• List of assessors does not require approval although supervisor can make

comment or send MSF back if unhappy with it

• Supervisor can review it before closure and trainer sees who has said what

but trainee only sees anonymised comments that supervisor can edit

• Trainee can request MSF closure-avoids the ARCP panic!
• College tutor can also see MSF

Personal activities

• Can add personal activity to competencies/curriculum eg ALS

certificate to Management of Cardiac arrest

• Supervisor meetings can go here
• Logbook can be added as a personal activity

Logbook-Integrated into the LLP

• Also includes

ICU/Pain/Procedures/Sessions

• Sessions eg. ICU/Pain

mornings/afternoons etc.

• ‘Procedures’ taken from

curriculum

• ‘Sessions’ useful for Consultants

in the future for job planning

Logbook– What’s changed?

• Times/ duration
• AM/PM/Eve/Night
• Reduces scrolling/ simplifies

data entry

Logbook– What’s changed?

• Deanery/school – auto-

populated

• Placements – defaults to

current placement, but user can change (if not at usual hospital)

• Personal reference: this

groups logs (eg. seeing the same patient)

• Drop down menu fixed

(college controlled) to avoid ‘thoracic epidural and epidural thoracic’

• No longer free text option for

‘Cases’, but can add by emailing the College (if reasonable request)

• Option to write notes within a log.

It is searchable/can filter (e.g. BMI > 50)

• Levels of supervision unchanged

for case but also now includes details on ‘Procedures’ and level of supervision for a specific procedure

Review Logbook

• Download full logbook: excel spreadsheet
• Can also filter logbook by
• Date
• Notes (eg BMI > 50)
• Logbook type (eg Anaesth, ICU or Pain)
• Download Summary Report (familiar ARCP logbook report generated)

as PDF

• A web app will allow you to start a case on line and then if off line you

can still complete it

• No app as yet although the developers are aware many want this

Trainers – Review trainee logbooks

• Go to ‘Supervising’ tab
• Click on trainee
• Interrogate trainee logbook for CUT or ESSR forms
• Trainer can search/ filter logbook in depth
• In addition to looking at the Summary report, if desired

ESSR

• IPRs have gone
• Can generate several ESSRs in 1 year
• Auto-populates with logbook, placements etc
• Still being developed

Implementation

• Much more intuitive than current e-portfolio
• ‘How to’ Webinars
• Saved webinars
• Online help guides
• RCOA website (being redesigned)
• Basecamp
• TOPdesk help desk/portal (24h)
• Email/phone

Implementation

• From August 2018
• All new CT1s
• All new ACCS CT1s
• All ACCS CT2s
• All new ST3s
• All new ST5s: the trigger for the change for these individuals is the college

receiving the ILTC

• Those entering CT2, ST4 and ST7 in August as full time trainees will

remain on the existing eportfolio as they are expected to complete a training grade by August 2019

• All other trainees-will double run

Transitioning

• All trainees have been told to download their current eportfolio-ZIP

file created likely around 20MB

• Maximum upload per document is 2 MB
• Could screenshot assessments and upload as personal activities
• If a CUT completed-load as a personal activity

Required documents:

• New ST3s
• * IAC certificate
• * IAOC certificate
• * Primary FRCA
• * Completion of Core Training Certificate
• * MSFs
• * ARCP Outcomes
• * Current logbook uploaded as a personal activity
• * Any important certificates
• * Evidence of QI/audit/research/teaching

Required documents:

• New ST5s
• * IAC certificate
• * IAOC certificate
• * Primary FRCA
• * Final FRCA
• * Completion of Core Training Certificate
• * Intermediate Level Training Certificate
• * MSFs
• * ARCP Outcomes
• * Current logbook uploaded as a personal activity
• * Any important certificates
• * Evidence of QI/audit/research/teaching ie Appendix G related activities

Required documents:

• ST5+
• * IAC certificate
• * IAOC certificate
• * Primary FRCA
• * Final FRCA
• * Completion of Core Training Certificate
• * Intermediate Level Training Certificate
• * MSFs
• * ARCP Outcomes
• * Current logbook uploaded as a personal activity
• * Any important certificates
• * Evidence of QI/audit/research/teaching ie Appendix G related activities
• * If you have completed a Unit of Training (UoT) on the existing eportfolio please upload the CUT

form as a personal activity to the LLP

• * If you have some assessments/evidence for a UoT and will likely be able to get a CUT form done

before August 19 complete the UoT and CUT form on the existing portfolio then upload the CUT form to the LLP

• * If no assessments have been started for a UoT, do all the assessments on the LLP