LibreOffice as first step in Free and Open Source Software - - PowerPoint PPT Presentation

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LibreOffice as first step in Free and Open Source Software - - PowerPoint PPT Presentation

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LibreOffice as first step in Free and Open Source Software migration: Case of the UNESP in ODF adoption. Valdir Barbosa - Douglas Vigliazzi 1 LibreOffice Bern 2014 Conference Presentation 34 Schools and Institutes in 24 Cities; Over 3,700

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1 LibreOffice Bern 2014 Conference Presentation

LibreOffice as first step in Free and Open Source Software migration: Case of the UNESP in ODF adoption.

Valdir Barbosa - Douglas Vigliazzi

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34 Schools and Institutes in 24 Cities; Over 3,700 professors; More than 7,200 employees; 179 choices of undergraduate courses; On graduation, over 36,200 students; In graduate school, more than 12,000 students; 119 master's of sciences; 13 professional master's degrees and 101 PhD; 6,500 studants in lato sensu by EAD

www.unesp.br

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How it all began

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Institute of Arts São Paulo

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In 2003

With licensing issues and lack of financial resources, makes replacement from MS Office 2000 by OpenOffice

  • n all computers.
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After 5 years using OpenOffjce, in 2008 the process is reversed and are installed MS Offjce 2007 in all desktops.

In 2008

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Interoperability problems between Institute of Arts and University Rectory, generating rework.

Why?

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Litoral Paulista Campus

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Campus of Litoral Paulista had the same problem with software licensing. So, administration and direction had approved BrOffice.org installation to replace MS Office 2000.

In 2005 In 2005

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In 2007

A professor had a problem with their presentation made in PowerPoint

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Purchase of MS Offjce 2007. ➔Lack documentation to support

  • fficially the migration

➔Emergency and immediate

direction support

➔Lack of Free Software support

policy.

Why?

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Ilha Solteira

College of Engineering of Ilha Solteira

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August 2006, Project approval

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In 2007, Dissemination

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February 2007

Free software package installation

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Some time later

Multipliers were not multiplying knowledge with their colleagues

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Training for all employees

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Operating System Migration

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We use remote support tools, providing faster service to users.

Technical support

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In 2010, evaluation

✔70% satisfied ✔20% dissatisfied ✔10% go back to Windows

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Some conclusions

What was the reason for 30% of employees are dissatisfied?

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Training for everyone

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Finally a successful experience

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INSTITUTIONAL DEVELOPMENT PLAN (PDI)

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Institutional Development Plan Migration project to Free and Open Source Software

2010

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"Prioritize the use of Free and Open Source Software"

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Main Strategies

  • Offjcial Sponsoship of Administration
  • Dissemination about migration
  • Training in FOSS Tools
  • Defjne an ID
  • LibreOffjce installation in all PC's of the University, around

45,000, to turn ODF exchange easiest

  • Use of PDF in the exchange when isn't required editing
  • Defjnition of a strategic migration plan for ODF in the

Rectory

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Team Definition of group to conduct dissemination, migration and training, composed by 1 coordinator and 7 members.

  • Emanuel Rocha Woiski – Coordinator
  • Douglas Vigliazzi
  • Valdir Barbosa

Implementation Team Composed by volunteers to training and migration Free Software Forum

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Policies Ordinance nº 382/2012

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Policies Ordinance nº 383/2012

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Ordinance - Public Tender

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Community awareness

Began a work of disseminating, visiting each unit from UNESP to sensitize employees on the use of Free Software and Open Document standards (ODF).

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2012 / 2013

LibreOffice classes for employees, professors and students.

Rosana - SP Reitoria – São Paulo São José do Rio Preto

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What have we done?

Writer Calc Impress

Policy for implementing free software

Documents templates Templates of Visual Identity Standards of UNESP in ODF.

Definition of a strategic migration plan for ODF in the Rectory.

2014 2 instructors 15 cities 18 university units, approximately 1600 employees 3919 LibreOffice installations.

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Cost estimates for training

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LibreOffice Training

  • 10626 Employees

R$ 566.684,58*

~ $ 250,000.00

  • Level I
  • Writer Basic/Intermediate 8h
  • Calc Basic/Intermediate 8h
  • Impress 4h
  • Level II
  • Writer Advanced 8h
  • Calc Advanced 8h

*Day and transport expenses of the Instructor

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Training on Microsoft Office Estimated Costs

12.485.231,22

~ $ 6,000,000.00

Source: Impacta Certification and Training

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LICENSING

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Microsoft Licensing Price Registration

In three years, new updates and new costs

R$7.985.250,00

$ 3,412,500.00

25,000 MS Office Professional Plus 2010 Upgrade Office Professional 2013 MS Windows Professional 7

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How much we save

R$ 4.032.936,84 $ 1,792,416.37

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  • LibreOffice training to Rectory employees

LibreOffice training to Rectory employees

  • ODF migration on Rectory

ODF migration on Rectory

  • Extensive use of ODF

Extensive use of ODF

  • Use of Mozilla Firefox and Thunderbird

Use of Mozilla Firefox and Thunderbird

  • Gnu/Linux training

Gnu/Linux training

  • OS migration until 2018

OS migration until 2018

Next Steps

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Free Software UNESP Infrastructure

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Operating Systems

15%

85%

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Services

94 % Services

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and work continues...

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54 LibreOffice Bern 2014 Conference Presentation

Thank you!

http://encontro.libreoffice.org

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55 LibreOffice Bern 2014 Conference Presentation

Thank you!

Valdir Barbosa valdir@adm.feis.unesp.br valdirbarbosa@libreoffice.org Douglas Vigliazzi douglas@reitoria.unesp.br douglasvigliazzi@libreoffice.org