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Laurel Manor Recreation Center www.DistrictGov.org ~ Customer - - PowerPoint PPT Presentation

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February 18, 2016 6:00 P .M. Laurel Manor Recreation Center www.DistrictGov.org ~ Customer Service 753-4508 1 BO BOARD ARD OF SUPE OF SUPERVISORS VISORS Walter Martin, Seat 1, Chair Gary Kadow, Seat 5, Vice Chair Jerry

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February 18, 2016 6:00 P .M. Laurel Manor Recreation Center

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www.DistrictGov.org ~ Customer Service 753-4508

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BO BOARD ARD OF SUPE OF SUPERVISORS VISORS

  • Walter Martin, Seat 1, Chair
  • Gary Kadow, Seat 5, Vice Chair
  • Jerry Knoll, Seat 2
  • Jerry Ferlisi, Seat 3
  • Chuck Wildzunas, Seat 4

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Role

  • le of
  • f District Admin

District Administr istration tion Janet Y. Tutt District Manager

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COUNCIL-MANAGER FORM OF GOVERNMENT

Council – Manager form of government combines the strong political leadership of elected officials with the strong managerial experience of an appointed manager. All power and authority to set policy rests with an elected governing

  • body. The governing body in turn hires a nonpartisan

manager who has very broad authority to run the

  • rganization. It is the most popular structure of local

government in the United States.

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ORGANIZATIONAL CHART

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A Copy of Tonight’s Pr Presenta esentation tion will be A ill be Availa vailable ble Online a Online at

www.DistrictGov.org

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VCDD CDD NO NO. . 5 O 5 OVER VERVIEW VIEW Walter Martin, Chair

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HISTORY

VCDD No. 5 was established on March 19, 2002 by Sumter County Ordinance 02-5. 1,406 Total Acres 6,399 Home Sites

  • Standard 4,419
  • Villas 1,767
  • Premier 213

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VILLAGES

Nine Villages in VCDD No. 5

  • Ashland
  • Belvedere
  • Bonnybrook
  • Bridgeport @ Lake Miona
  • Liberty Park
  • Lynnhaven
  • Poinciana
  • Sunset Pointe
  • Winifred

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WHAT IS A CDD?

  • A Community Development District (CDD) is a unit
  • f special purpose government.
  • Chapter 190 of Florida State Statutes governs

CDDs.

  • A CDD is a perpetual entity that is established to
  • perate and maintain community infrastructure with

the ability to levy assessments.

  • Each individual CDD serves a specific area and is

self-supporting through the ability to levy an annual maintenance assessment on each benefiting property.

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MAIN RESPONSIBILITIES

  • Streets (Villa Roads)
  • Water Retention Areas
  • Storm and Gutter Facilities
  • Road Rights of Way
  • Landscaping
  • Common Areas
  • Street Lights
  • Multi-Modal Transportation Paths
  • Sign Walls
  • Fences
  • Deed Restrictions
  • Management Fees for services provided by Village

Center Community Development District

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ELECTION OF BOARD OF SUPERVISORS

Chapter 190 allows for a governing board of Supervisors, initially elected by the Landowner. Chapter 190 allows for this landowner elected board to transition into a fully-Resident elected Board, elected by the Qualified Electors of the District.

  • Qualified Electors must reside in VCDD No. 5 and be a

registered voter in the State of Florida. All Supervisors that serve on the Board are Qualified Electors (residents) of VCDD No. 5.

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MAIN RESPONSIBILITIES OF THE BOARD OF SUPERVISORS

 Create policies and procedures.  Approve contracts and enter into Interlocal Agreements with other Districts, and governmental bodies.  Approve the annual budget and maintenance assessments for upkeep of the District.  Authority to issue and refinance certain types of bonds and assess all taxable property in the District. (i.e. annual maintenance assessment)  Adopt rules to enforce certain External Deed Restrictions.  Levy fines for violations of rules for certain External Deed Restrictions.

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GOVERNMENT IN THE SUNSHINE

  • Each CDD operates in the Sunshine as directed by

Florida’s Government in the Sunshine Law.

  • Supervisors are prohibited by law from discussing

any District business outside of a publicized meeting with a Board Supervisor from the same District and can be fined for violation of the Sunshine Law.

  • Three basic requirements of 286.011 Florida Statutes:
  • Meetings of public boards or commissions must

be open to the public;

  • Reasonable notice of such meetings must be

given; and

  • Minutes of the meetings must be taken.

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SLIDE 15

ASSES ASSESSMENT SMENTS, S, FIN FINANC ANCE & B E & BUDGET UDGET Jerry Ferlisi, Supervisor

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ANNUAL NON NON-AD VALOREM ASSESSMENTS

  • VCDD No. 5 Bond and Maintenance Assessments are

charged annually on the Non-Ad Valorem portion of your annual Property Tax Bill.

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REVENUE BOND AND MAINTENANCE ASSESSMENT

  • The Revenue Bond and Maintenance Assessment

appears on the Non-Ad Valorem portion of your tax bill.

  • Calculating the Revenue Bond & Maintenance

Assessment:

  • The unit assessable acreage is divided by the

total assessable acreage within that district. The percentage is then multiplied by the total revenue bond debt amount or maintenance amount billed for the entire district. The total number is then divided by the number of lots in the unit.

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MAINTENANCE ASSESSMENT EXAMPLE

VCDD No. 5 Total Assessable Acreage: 1297.59 Unit 83 (Ashland):

  • Assessable Acreage 48.55
  • 246 Lots

FY 2015-2016 Total Maintenance Assessment Billed: $3,122,440 Calculation:

  • 48.55/1297.59 X $3,122,440/246= $474.91
  • The annual Maintenance Assessment for each rooftop in Unit 83 for

FY 2015-16 is $474.91

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BOND ASSESSMENT

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  • Streets
  • Water Retention Areas
  • Storm & Gutter Facilities
  • Road Rights of Way
  • Landscaping
  • Common Areas
  • Street Lights
  • Multi- Modal Transportation Paths
  • Sign Walls
  • Fences
  • The Bond Assessment for each

property located in VCDD No. 5 is determined by the cost of infrastructure that is required prior to the construction

  • f homes. Some examples of the

infrastructure that is constructed includes:

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MAINTENANCE ASSESSMENT

www.DistrictGov.org ~ Customer Service 753-4508

20 Maintenance Assessment in VCDD No. 5 maintains:

  • Streets (Villa Roads)
  • Water Retention Areas
  • Storm & Gutter Facilities
  • Road Rights of Way
  • Landscaping
  • Common Areas
  • Street Lights
  • Multi-Modal

Transportation Paths

  • Sign Walls
  • Fences
  • Deed Restrictions
  • Management Fees
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Fiscal Year 2015-16 Budget

(Budget year begins 10/1 and ends 9/30 of each year)

TOTAL REVENUES

General Fund: $3,867,424.00 Debt Service: $3,782,458.00 $7,649,882.00

TOTAL EXPENSES

General Fund: $3,867,424.00 Debt Service: $3,782,458.00 $7,649,882.00

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VCDD NO. 5 GENERAL FUND FY 2015-16 BUDGET $3,867,424

  • Funded by the maintenance assessment revenue
  • Accounts for the operation and maintenance costs of

District 5

  • Expenses for the maintenance of all infrastructure

including landscaping

  • Operational expenses- utilities; management, legal,

audit fees; board salaries; insurance etc.

  • Deed Compliance
  • Reserves for future replacement projects - Five Year

Capital Improvement Plan (CIP)

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REVENUE

Maintenance Assessment* $ 2,997,542.00 Sumter County ROW Agreement $ 15,629.00 Interest $ 3,800.00 Debt Service Transfer $ 308,696.00 (Add) Working Capital $ 541,757.00

Total Revenue $ 3,867,424.00 DISBURSEMENTS

Professional Services $ 327,883.00 Utilities $ 244,722.00 Repairs & Maintenance $ 378,018.00 Project Wide Allocation $ 1,615,355.00 Capital Outlay $ 678,566.00 Transfer to Reserves $ 580,000.00 Other $ 42,880.00

Total Disbursements $ 3,867,424.00

VCDD NO. 5 FY2015-16 16 BUDGET GENERAL FUND

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* Amount reflects 96% (4% discount) of total amount billed.

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VCDD NO. 5 BOND ISSUES

  • 2013 Phase I $14,790,000;

3.00% to 4.00%

  • 2013 Phase II $22,940,000;

3.00% to 4.00%

  • In 2013, the 2002A and 2003A Bonds were refunded to

achieve a lower interest rate.

Total $37,730,000

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  • Streets
  • Water Retention Areas
  • Storm & Gutter Facilities
  • Road Rights of Way
  • Landscaping
  • Common Areas
  • Street Lights
  • Multi-Modal

Transportation Paths

  • Sign Walls
  • Fences
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Revenue

Bond Assessment Regular $ 2,845,468.00 Bond Assessment Pre-pay $ 800,000.00 Interest $ 450.00 Add Working Capital $ 136,540.00

Total Revenue $ 3,782,458.00 Disbursements

Interest $ 1,233,557.00 Principal Pre-pay $ 800,000.00 Principal $ 1,365,000.00 Services, Accounting, Auditing $ 73,205.00 Misc. $ 2,000.00

Transfer to General Fund** $ 308,696.00

Total Disbursements $ 3,782,458.00

VCDD NO. 5 FY 2015 –16 16

DEBT SERVICE FUNDS

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25 ** Transfer as a result of the interest savings from the 2002A and 2003A bond refunding.

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MAINTENANCE ASSESSMENT REVENUE HISTORY

$3,219,101 $3,219,101 $3,219,101 $3,219,101 $3,219,101 $3,122,440 FY 10-11 FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16

  • FY 2015 -16 Maintenance Assessment $3,122,440, a

3% decrease from previous years

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5 YEAR CAPITAL IMPROVEMENT PLAN

  • VCDD No. 5 has a 5 Year Capital Improvement Plan

(CIP) that serves as a management tool to help provide for the sustainability of the District.

  • The CIP provides a breakdown of capital and major

maintenance projects for the next 5 years and how the projects will be funded.

  • The CIP allows residents to participate and become

better informed on what and when projects will be done.

  • As a result of the VCDD No. 5 financial strength, the

Board approved an aggressive capital project to mill and overlay all villa roads in FY 2015-16 and FY 2016- 17 which was incorporated into the CIP.

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VCDD NO. 5 RESERVES

Working Capital/Reserves Total: $10,853,355* Total Assets Under Management: $143,487,774

  • FY2014-15 Audit – available on www.DistrictGov.org

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*Amount represents FY 2015-2016 projected ending balance.

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VCDD CDD NO NO. . 5 5 INVESTM INVESTMENT ENTS

Gary Kadow, Vice Chair

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INVESTMENT P POLICY

  • Outlines the investment guidelines for investment

activities as required by Chapter 218.415 of Florida State Statutes.

  • Outlines the funds that are to be invested, where they

are allowed to be invested and investment objectives and responsibilities.

  • The funds to be invested are from the General Fund,

Capital Improvement Funds and our Reserve Funds.

  • The Investment Policy is reviewed annually by the

District Board of Supervisors.

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INVESTMENT ADVISORY COMMITTEE

  • The Investment Advisory Committee (IAC) was

established in 2007.

  • The IAC consists of one representative from:
  • Numbered Residential Districts 1-10
  • Sumter Landing Community Development District
  • Village Center Community Development District
  • Brownwood Community Development District
  • North Sumter County Utility Dependent District
  • Amenity Authority Committee

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THE PURPOSE O OF THE IAC

  • The IAC provides advice and guidance to the

District Financial Officer and the District Manager for investing the financial assets of the Districts.

  • Their suggestions are taken back to the

individual District Boards for acceptance and approval.

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INVESTMENT P PORTFOLIOS

  • Short Term Investment Portfolio
  • Long Term Investment Portfolio
  • Investment Policy is Based on SLY
  • Security
  • Liquidity
  • Yield

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SHORT TERM INVESTMENT PORTFOLIO

  • As of February 5, 2016
  • $166 Million; District 5 Portion 7% or $ 12.5 Million
  • Operational funds currently well covered through a three

layer, conservative portfolio strategy: 0-3 year Fund.

  • Citizen First Bank (CFB)
  • SBA (Florida Prime)
  • Florida Local Government Investment Trust (FLGIT)
  • Florida Municipal Investment Trust
  • (FMIvT 1-3 Year)

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SHORT TERM INVESTMENT P PORTFOLIO AS OF FEBRUARY 5, 2016 CFB $ 5,999,984.00 Florida Prime $ 71,530,957.00 FLGIT $ 41,423,664.00 FMIvT $ 47,841,502.00 Total $ 166,796,107.00

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LONG TERM INVESTMENT PORTFOLIO

  • Adopted by District 5 on August 15, 2014
  • Includes Districts 1-10, Village Center Community

Development District, Sumter Landing Community Development District, Brownwood Community Development District, and North Sumter County Utility Dependent District.

  • Initial Investment creation 10% – 14% of Working Capital,

$13.9 Million (includes all Districts)

  • District 5 Long Term Investment Portfolio Investment:

$1,323,462.00

  • Long Term Investment Portfolio expected annual returns

ranging from 5% to 7% over a 5 to 10 year holding period.

  • Financial Consultant: Public Financial Management (PFM)
  • Next IAC Meeting: May 5, 2016 at 9:00 a.m., 984 Old Mill Run

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VCDD NO. 5 INVESTMENT HIGHLIGHTS

  • In March 2013 completed a current refunding of Special Assessment

Revenue Bonds, Series 2002A and 2003A. Issued Special Assessment Revenue Bonds, Series 2013A and Series 2013B which resulted in a $8,731,301.54 net present value savings of 22.52% of the refunded bonds.

  • The District’s Short-Term Portfolios are invested in cash, Florida

Prime, FMIvT, and FLGIT.

  • The Florida Prime ended the 4th quarter yielding 0.35%, which was

an increase of 0.10% from the end of last quarter’s performance.

  • FMIvT’s last 12 month total return performance was 0.34%, which

was a decrease of 0.35% from the end of last quarter’s performance.

  • FLGIT’s last 12 month total return performance was 0.49%, which

was a decrease of 0.39% from the end of last quarter’s performance.

  • Long Term Investment Portfolio Market Value as of 10/01/2015-

$1,332,153

  • Long Term Investment Portfolio Market Value as of 12/31/2015-

$1,374,177

  • Return on Investment- $42,024

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SLIDE 38
  • 4th Quarter 2015 Total Return – 3.15%
  • 1 Year Return 0.55%
  • Since Inception Return 11/01/2015- 0.99%
  • Asset Allocation as of 12/31/2015
  • Domestic Equity 39.6%
  • International Equity 21.4%
  • Fixed Income 35%
  • Real Return 3.4%
  • Cash 0.2%
  • Have tactically avoided three worst asset classes

Commodities, Emerging Markets, and High Yield Funds.

  • In 2015, added Vanguard Inflation Protected Fund as we

anticipate inflation to rise in 2016.

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VCDD NO. 5 INVESTMENT HIGHLIGHTS

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SLIDE 39

PR PROJEC OJECT T WIDE WIDE

Chuck Wildzunas, Supervisor

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WHAT IS PROJECT WIDE?

  • Project Wide Fund established on August 29, 2003.
  • Interlocal Agreement between VCDD No. 5 and Sumter

Landing Community Development District (SLCDD).

  • SLCDD agrees to maintain properties and facilities

common to CDDs south of C.R. 466 to S.R. 44.

  • Exhibit ‘A’ included in handouts
  • Fee is based on the proportional amount of CDD

assessable acreage.

  • Input by CDDs is made through the Project Wide Advisory

Committee (PWAC).

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PROJECT WIDE ADVISORY COMMITTEE

  • The PWAC was established by Resolution

13-05 of the Sumter Landing Community Development District (SLCDD)

  • What is the Project Wide Advisory

Committee?

  • Comprised of a Board Supervisor from Village

Community Development District No’s 5-10.

  • Provides advice and recommendations to the

SLCDD on issues related to the maintenance of Project Wide Improvements.

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WHAT DOES PROJECT WIDE COVER?

  • Landscaping
  • Lighting
  • Fencing/Walls
  • Lakes/Shorelines
  • Conservation areas

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  • Tunnels
  • Multi-modal Paths
  • Entry Features
  • Utilities

Common Areas identified in Exhibit ‘A’ such as:

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RESPONSIBILITIES OF THE PWAC

  • Review and recommend the annual budget to the

SLCDD; review monthly budget to actual statements.

  • Recommend all capital expenditures pertaining to

the Project Wide Fund.

  • Review and recommend contract renewals and

bid/proposals.

  • Explore significant and important issues pertaining

to the Project Wide Improvements as they arise and provide advice and recommendations to the SLCDD.

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WHY HAVE PROJECT WIDE?

  • Efficiency
  • Management
  • Administration
  • Supervision
  • Contracts
  • Standardization
  • Cost
  • Sharing of liability- i.e. catastrophic

events

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1 is Better Than 8

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SLIDE 45

WHAT DOES IT COST? FY 2015 2015-2016 2016

VCDD No. 5 Project Wide Fee Total Project Wide Budget $1,615,355 $10,847,631

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$21 Per Month For each of the 6,399 homesites in VCDD No.5

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THE SUCCESS OF PROJECT WIDE

  • 1,000 + acres of Preserves
  • 300 + acres of Wetlands
  • 644 Acres of Retention Areas
  • Basin Landscaping:
  • 130 + acres
  • 30 + Miles of Multi-Modal Paths
  • Right of Way Landscaping:
  • 300 + acres

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46 Project Wide currently oversees, operates and maintains an immense operation, a sampling of which includes:

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SLIDE 47

COMMUNI COMMUNITY TY ST STAND ANDARDS ARDS Deed Compliance Deed Compliance & Ar Architectur hitectural al Review view

Jerry Knoll, Supervisor

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SLIDE 48
  • The District Community Standards

department consists of two divisions:

  • Deed Compliance
  • Architectural Review
  • The Department is charged with carrying
  • ut the Rule that the VCDD No. 5 Board

adopted.

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DEED COMPLIANCE BACKGROUND

  • You have chosen to move to your deed restricted neighborhoods
  • You value the benefits
  • You want to protect your property and lifestyle
  • Deed Restrictions
  • Binding legal document (contract) between the Declarant

(developer) and the property owner.

  • Property owners agree to certain standards of

maintenance and aesthetic values in order to make the community as attractive as possible to maintain or enhance property values.

  • Goal - preservation of aesthetic qualities in a first-class

community.

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WHO CAN ENFORCE DEED RESTRICTIONS?

  • Any owner has the right to enforce internal and

external restrictions through legal channels.

  • The Declarant (developer) has the right to enforce

external and internal restrictions.

  • By change of legislation to Chapter 190 of Florida

Statutes, the District Board of Supervisors has the ability to enforce certain external Deed Restrictions.

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SLIDE 51

HOW DOES THE PROCESS WORK?

  • Complaint driven
  • Contact Community Standards Department
  • (352-751-3912)
  • Complainants can remain anonymous.
  • Formal multi-step process
  • Governed by the Rule, Matrix and Standards of

external Deed Restrictions that a CDD has chosen to enforce.

  • Available on www.DistrictGov.org

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SLIDE 52

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HOW DOES THE PROCESS WORK?

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SLIDE 53

VCDD NO. 5 MATRIX EXAMPLE

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SLIDE 54

DOWNLOAD YOUR DECLARATION OF RESTRICTIONS

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SLIDE 55

DECLARATION OF RESTRICTIONS

  • A copy of the Deed Restrictions for your property

can be found on www.DistrictGov.org. They can be accessed using the following steps:

  • Navigate to www.DistrictGov.org .
  • Under the Departments drop down menu, select

“Community Standards”.

  • Select the Quick Link on the left titled, “Download

Your Declarations of Restrictions”.

  • Select the county your property is located in,

followed by your Unit.

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SLIDE 56

AR ARCHITECTURAL REVIEW CHITECTURAL REVIEW COM COMMITTEE (AR MITTEE (ARC) C)

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ARC BACKGROUND

  • Mission - to assist in maintaining the high

quality and consistency of the aesthetic beauty and design of the residences and home sites found through out The Villages.

  • The ARC is comprised of a volunteer

representative appointed by the respective District Board to represent Districts 1-9 and the Lady Lake/Lake County portion of The Villages.

  • The ARC meets weekly for approximately

three hours to review submitted applications.

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ARC PROCESS

  • Owners seeking to make external structural or

landscaping alterations must first obtain approval from the Architectural Review Committee (ARC).

  • Formal process for reviewing applications
  • Each application is evaluated in accordance with standards and

deed restrictions within a Unit (neighborhood).

  • Any resident has the right to appeal a denied ARC application to

the respective Board of Supervisors.

  • Examples of external modifications that require ARC approval:
  • Landscaping
  • Driveway alterations
  • Pools
  • Arbors
  • Removal of trees greater than four inches in diameter
  • Contact Community Standards for additional information.

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SLIDE 59

ARC PROCESS

Submittal of an ARC application

  • Responsibility of the Property Owner
  • Application should include appropriate drawings, site

plans, etc.

  • Contractors may assist in the process, but it is ultimately

the homeowner’s responsibility.

  • Approved ARC application from the property owner or

contractor required prior to work commencing.

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SLIDE 60

ARC MEETINGS The Committee meets each Wednesday at 8:00 a.m. at 984 Old Mill Run.

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VCDD NO. 5 COMMUNITY STANDARDS INFORMATION FY 2014-15

DEED COMPLIANCE

  • 390 Complaints Received
  • 66 Violations Written
  • No VCDD No. 5 Public Hearings

ARCHITECTURAL REVIEW APPLICATIONS

  • 396 Architectural Applications Processed

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SLIDE 62

WHERE TO GET MORE INFORMATION

  • www.DistrictGov.org
  • Community Standards Department
  • 984 Old Mill Run, The Villages, FL
  • 352-751-3912
  • ARC Application for exterior

modifications included in handouts.

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SLIDE 63

COMM COMMUNITY UNITY INV INVOL OLVEM VEMENT ENT Walter Martin, Chair

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SLIDE 64

We have many opportunities for you to stay involved in the community and keep up with what’s happening.

  • Welcome Wednesday is held each Wednesday at 11:00 a.m. Not
  • nly will you learn about ongoing projects and openings, you will

also be able to meet District Board Supervisors and District Staff who are ready and willing to answer your questions.

  • CDD Orientation is another opportunity to learn more about your

District governments and how they operate. CDD Orientation is held each Thursday at 10:00 a.m. Please join us at the District Office located at 984 Old Mill Run in Lake Sumter Landing for both Welcome Wednesday and CDD

  • Orientation. A map has been included for directions.

For additional information about these programs and others, please contact the Customer Service Center at (352) 753-4508.

www.DistrictGov.org ~ Customer Service 753-4508

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98 984 4 Old Old Mil Mill l Run un, , The he Vil illa lage ges, s, Florida lorida

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RESIDENT ACADEMY

  • The Resident Academy is an interactive program for residents

who are interested in learning about their local government.

  • Residents receive an in-depth look at the various District

Departments and how they work together to make this the best community to live, work and play.

  • The program consists of two half days of presentations by District

Departments, and an interactive tour of a waste water treatment facility and VPSD Fire Headquarters.

  • If you are interested in becoming a part of this exciting program,

please call the Customer Service Center at 753-4508 or stop by the District Office at Sumter Landing 984 Old Mill Run.

www.DistrictGov.org ~ Customer Service 753-4508

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SLIDE 67

BOARD MEETINGS

  • The Board of Supervisors meets the third

Friday of every month at 8:00 a.m. in the District Office at Sumter Landing, 984 Old Mill Run.

  • The next regularly scheduled Board Meeting

will take place on February 19, 2016.

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KEEP UP WITH “WHAT'S HAPPENING”

  • Many resources are available to stay up to date

with what’s happening in our community.

  • www.DistrictGov.org
  • Bulletin Boards
  • Our Place Column
  • E-notifications
  • VCDD No. 5 Board Meetings
  • Customer Service Center 352-753-4508

www.DistrictGov.org ~ Customer Service 753-4508

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SLIDE 69

QUE QUESTIONS STIONS & & ANSWE ANSWERS RS

www.DistrictGov.org ~ Customer Service 753-4508

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