Land Development Modernization BOS Information Technology Committee Wanda Gibson, Chief Technology Officer Greg Scott, Deputy Director, DIT Fred Selden, Director, DPZ Rob Stalzer, Deputy County Executive October 9, 2018
Land Development Modernization Alignment with County Strategic Initiatives Economic Success Strategic Plan • Economic Success Strategic Plan • Fairfax First Vision: Integrated technology • P7 – Service Delivery Model that enables seamless • P9 – Technology customer and staff • zMOD interactions, and supports land use and development • Land Use Committee Recommendations operations . • County Technology initiatives for: • Modern, private-sector like experience • Digitization and multi-system integration opportunities 2
Land Development Modernization PLUS Project - Key Outcomes • Decrease process/cycle timeframes and shorten the time to market for land building and permitting • Improve the customer experience and provide a “One Stop Shop” • Unify siloed and disparate business processes • Improve data analytics and metrics • Enable real time status for land use processes • Enhance the mobility experience for customers and staff • Employ modern technology architecture 3
PLUS PROJECT Participating Departments Core Stakeholders Collaborative/Review Agencies • Land Development Services • Dept. of Public Works and Environmental Services • Dept. of Planning and Zoning • Fairfax Park Authority • Health Dept., Environmental Services • Fairfax Water • Fire and Rescue Dept. • Fairfax County Public Schools • Dept. of Code Compliance • Dept. of Transportation • Dept. of Information Technology • Virginia Dept. of Transportation 4
Land Development Modernization Replace aging, disparate legacy systems that are heavily customized and not able to meet County business process and customer service goals. • 1997 Land Development System (LDS) 21 years old Critical IT areas • Zoning and Planning System (ZAPS) 300 users identified in Fairfax • Plans and Waivers System (PAWS) First Study & Gartner 423 plan types • LDSNet Land Use and Development Services • 1999 Site Inspections 2K Strategic Assessment 15 years old • 2003 Fairfax Inspections Database Online 650 users (FIDO) 114 permit • Dozens of custom auxiliary databases License Types 5
Citizens, Businesses, E-Plans, Plan Status, Staff Reports, CA HD DPZ LDS, DPWES FRD DCC Schedule Inspections, Land Use Complaints, IAS Server, Apply for Permits Real Estate Data, Oracle E-Plans Infoview County Website Web Farm (Customized CORPORATE Interface Interface Reports) Interface NETWORK IPLS Interface Land Code Development Enforcement FIDO INTERNET “Virtualization” Security Health, Fire, Services (LDS) Database Server (Citrix) Interface Firewall Inspectors, Database GIS wireless access VPN Interface Interface Interface Interface Interface Master Building Site, Building Address Inspection Inspectors, LDS State Contractor Application Repository FOCUS Licenses, Web Server Exchange Services 6 E-Mail Server
Land Development - Current Metrics $2.2 Billion in New Construction! 220,000 Field Inspections 60,000 Building Permits Issued Annually 4,500 Site-Related Plans Submitted Annually 30,000 Customers Served at Counters 7
Shorten the Time to Market Industry Definition Developer Concept, Building Plan Marketing and Site Plan and Financing, Entitlements, and Permit Construction Inspections Final Approvals Tenant Permit Process Parcel Assembly Process Occupancy Focus of LDS Impact/Partnership with Customers LDS Proxy – What We Can Control Bonds and Customer All Building Customer Site Plan Agreement/ Site Building Plan Permits Submission Plan Approval Submission Approved FOCUS 1: Site-Related Plans FOCUS 2: Building Plans 8
Land Development Modernization PLUS Project – The Solution • Scalable and flexible modern technology platforms: • Accela and e-Permit Hub • Customer service WEB portal for industry and residents • Mobile ready • GIS integration • Integration with FOCUS 9
PLUS PROJECT – Progress to Date • Software platforms and implementer • Aligned current business requirements to Software ( over 1,000) • Reduced number of record types from 600+ to ~226 • Global and distinct integrated design • Process improvement reengineering sessions • Deployment approach decision • Iterative system development • Initial technical infrastructure • Product guided tours and technical training • Demonstrations of initial configurations 10
PLUS PROJECT – Upcoming Activities • Workshops, design and system Ongoing Enhancements configuration • Data mapping and conversion • Legacy LDS/FIDO lifeline • Platform infrastructure and data Project enhancements (new environments building codes, violation codes, short term leasing, etc.) • Organizational change management • Interfaces and reports • E-Plans • Test and training plans • Cyber security 11
PLUS PROJECT – Projected Timeline 2018 2019 2020 2021 Major Phases Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 1A Land Use Systems Replacement - Core FIDO PAWS ZAPS Target Go-Live Si2K Summer 2020 EH Remaining Record Types Auxiliary Systems 1B Environmental Health (EH) Inspections Restaurants, Food Trucks, Marinas, etc. Target Initial EH Go-Live Summer 2019 2 Extended Proffer / Comp Plan Features 2.1 Proffer Extended Functionality 2.2 Comp Plan Extended Functionality Note: Target dates dependent on State and Extended Proffers and Comprehensive Plan County mandates and lifeline enhancements. 12
Land Development Modernization 13
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