Version 2.02 Updated: 11/7/2008 8:58 AM
Inventory & Warehouse Goods Movement
LOG-IM/WM-002 October 15, 2008
Inventory & Warehouse Inventory & Warehouse Goods Movement Goods Movement
LOG LOG-
- IM/WM
IM/WM-
- 002
002 October 15, 2008 October 15, 2008
LaGOV LaGOV Version 2.02 Updated: 11/7/2008 8:58 AM Agenda - - PowerPoint PPT Presentation
Inventory & Warehouse Inventory & Warehouse Inventory & Warehouse Goods Movement Goods Movement Goods Movement LOG- -IM/WM IM/WM- -002 002 LOG LOG-IM/WM-002 October 15, 2008 October 15, 2008 October 15, 2008 LaGOV LaGOV
Version 2.02 Updated: 11/7/2008 8:58 AM
Inventory & Warehouse Goods Movement
LOG-IM/WM-002 October 15, 2008
Inventory & Warehouse Inventory & Warehouse Goods Movement Goods Movement
LOG LOG-
IM/WM-
002 October 15, 2008 October 15, 2008
2
Agenda
3
Before we get started ... Logistics
4
Ground Rules
spectator sport
close laptops
5
Introduction
lead and facilitate the discussions and drive design decisions
support the formal meeting minutes to be sent by the Process Analyst to all participants for review and feedback
process discussions, address key integration touch points
detailed business process and participate in the decisions required to design the future state business process
Round the Room Introductions Name Position Agency
6
Blueprint Schedule - Tentative
Blueprint Sessions
7 7 Friday, November 07, 2008 7
Blueprint Objectives
Processes
Arrangement
/ Enterprise Readiness Challenges
Training Requirements
8
TODAY’S WORKSHOP OBJECTIVES Topics to be Discussed
Maintenance Work Order
Inspection Stock and Blocked Stock
Management
9
10 Friday, November 07, 2008 10 Friday, November 07, 2008 10
Receive items in the holding area Verify Material against PO and Packing Slip Return Items to Vendor Perform QI testing in Lab Enter info. In the current system and submit Aisle/Bin location to warehouse personal
As-Is Goods Receipt Process
Move Item from holding area to appropriate location Send information to financial services for P.O. payments
11 Friday, November 07, 2008 11 Friday, November 07, 2008 11
Receive item request by manual request form or email Verify if the item is in the inventory Procure item through standard purchasing process Procure items from
warehouse Create a pick list for the items to be issued
As-Is Goods Issue Process
Move items from the aisle / bin to issue location Issue goods and enter information in the system
12 Friday, November 07, 2008 12 Friday, November 07, 2008 12
Identify item that is
Adjust inventory in the system Remove inventory items from stock
As-Is Obsolete/Scrap Process
Deliver items to LPAA Dispose of items Scrap to LPAA Dispose of items
13
14
Glossary
must enter a movement type to differentiate between the various goods movements. A movement type is a three-digit identification key for a goods movement.
to a customer. A goods issue leads to a reduction in warehouse stock.
10 pens and 5 markers).
white envelopes).
them in another storage location. Stock transfers can occur either within one plant or between two plants or company codes.
from quality inspection or putting in blocked stock. In a transfer posting, the material can remain in its original storage location or be transferred.
later date and for a certain purpose.
15
Glossary
is posted, a material document is generated that serves as proof of the movement and as a source of information for any applications that follow.
if it leads to an update of the G/L accounts), an accounting document is created parallel to the material document.
a material by value at plant level or company code level and by quantity down to storage-location level. Under certain conditions, it is necessary to make further subdivisions for a material and manage quantities in batches.
component supplements the material master record, which may contain all data for describing and managing a piece of material, but which does not enable you to differentiate between individual items of that material.
16
Glossary
authorization fields that are listed in an authorization object.
carried out in parallel on the screen. Some programs can be scheduled to run on weekends at a particular time. This is particularly useful for batch processing, performing back-up of data, etc.
processing can not be modified once processing has begun.
another system electronically.
systems or between SAP system and a Non-SAP system.
accuracy in stock figures. If a storage bin becomes empty after a goods movement, the bin is checked as to whether it is really empty or not.
17
Glossary
process or quality check. A batch that is quarantined can not be released in Sales Documents or Purchase credit notes.
have been transported together from the respective points of departure.
either an inbound or an outbound delivery.
criteria an EAN of this category must satisfy.
can no longer be used. This occurs, for example, if a material has deteriorated in quality or becomes obsolete due to having been kept in storage for too long. Both the intentional and unintentional destruction of a material also have to be posted in the system as “scrapping”.
18
Warehouse Management
Accounting
Requirement Production (Internal Procurement) Material Requirements Material Requirements Planning Planning Transfer Posting Purchasing (External Procurement) Goods Receipt Sales and Distribution Invoice Verification Invoice
Demand Demand Stocks Stocks Forecast Forecast
Goods Issue
General MM Overview
19
20
W/O ref. Inventory Inventory Transfer Posting Goods Issue Goods Issue
Consumption Samples Sales Order
Goods Receipt Delivery Production
IM Goods Movement
Prod Ord Purch Ord
21
IM Goods Issue
Inventory Management Inventory Management Goods Issue From Warehouse From Consignment
Material Document
Reservation
Production Order
BOM
Cost Objects Cost Center Asset Project Sales Order Scrap Sampling
22
IM Transfers
Plant Plant 1000 1000 Plant Plant 2000 2000
2000 2000
1000 1000
Stock Transfers
1000 1000 Consignment Consignment Stock Stock
Transfer Postings
Master MasterProduct 789
Master MasterProduct 123
Unrestricted Unrestricted Use Use Quality Quality Inspection Inspection
23
IM Goods Movement - Summary
24
Documents for IM Goods Movements
Movement Type Material Document
Accounting Document
25
IM Material and Accounting Documents
Item Details
1 2 Item Details
004 ---- --
Accounting Document Header
6200000140 Material Document Header
4900000244
Item 6200000140 1 001 99 300000 40.00 002 81 400000 -40.00 2 003 99 300000 5.00 004 81 400000 - 5.00
26
Effects of an IM Goods Receipt Posting
Post Goods Receipt Material Document Accounting Document Goods Receipt Slip R-Mail Purchasing Group G/L Account Consumption account Stock account Quantity Consumption Statistics Stock Qty Vendor Evaluation $ Cost Center Order MM/WM Transfer Order Purchase Orders History
27
Purchase Order History
Order History for Purchase Order 4500000001 Item 10 Category Document Item Movement Posting Quantity Value No. Type Date in OUM GR 50000050 001 101 01/15/08 4 pcs. $20 GR 50000051 001 101 01/17/08 2 pcs. $10 Total Goods Receipts 6 pcs. $30 IR 5100000000 001 01/18/08 6 pcs. $30 Total Invoice Receipts 6 pcs. $30
Category GR = effects of Goods Receipt Category IR = effects of Invoice Receipt
28
IM Goods Receipt Document - Summary
history)
29
Stock Types
Inventory Inventory
Qty: Qty: GR Blocked GR Blocked Stock Stock Qty: Qty: Qty: Qty: Unrestricted- Use Stock Stock in Quality Inspect. Blocked Stock Consignment Consignment Stock Stock Stock in Transfer
Valuated Stock Non-Valuated Stock
30
IM Goods Movement and Stock in Quality Inspection
Vendor Vendor Stock in quality Stock in quality inspection inspection Unrestricted Unrestricted Stock Stock Sample Sample GR Blocked Stock GR Blocked Stock
GR Blocked Stock GR Blocked Stock Unrestricted Stock Unrestricted Stock
31
IM Goods Receipt into Quality Inspection
In the Material Master 3 Places where the Quality Inspection Indicator can be set: 1 1 On the Purchase Order 2 2 At Time of Goods Receipt 3 3 Purchase Order
Master MasterMaterial Master
Goods Receipt
32
IM Reversal (Reversing Entry) and Return Delivery
Goods Receipt 101 MvT 103 MvT GR 102 MvT 104 MvT Reason for MvT Optional Wrong: Location Qty PO # Line # etc GR 122 MvT Reason for MvT Mandatory GR 105 MvT Reversal due to an entry error Items returned to a vendor
No Return Slip Printed Return Slip Printed
Goods Receipt 101 MvT MvT 103
33
IM Goods Receipt against a Purchase Order Assigned to an Account – No Inventory
Update
Purchase Order 1 computer K G/L CC Vendor Goods Receipt
Plant Plant 1000 1000
Cost Center $
K = Cost Center
34
Setting the “Delivery Complete” Indicator
Purchase Order
Automatically if full quantity received
1 1
Manually in the Purchase Order Manually at time
2 2 3 3 Goods Receipt
Can be set via one of the three options below:
35
Under Delivery and Over Delivery Quantity Checks
0 | | 200 | | 400 | | 600 | | 800 | | 1000 | |
Under Delivery Tolerance Order Quantity Over Delivery Tolerance Partial Delivery - Warning Over Delivery - Error No messages within tolerances
36
IM Goods Receipt - Summary
goods are temporarily placed in a quarantine area before they are officially accepted. No valuation (and thus no accounting document) occurs.
inspection on the goods before they are moved to unrestricted
wrong storage location.
mandatory entry and allows an analysis to be carried out.
37
assignment, no inventory updating takes place
ensure receipt into stock quality inspection
further goods receipt is expected
quantity with the open purchase order quantity to identify any
and over delivery tolerances in the info record or directly in the purchase order.
quantity and the order unit price
IM Goods Receipt - Summary
38
Reservations
MRP MRP Planning Planning Of Receipt Of Receipt Of Withdrawal Of Withdrawal
August 2008
39
Reservations
PM Order PM Order Automatically Automatically Manually Manually Creation of a Reservation Creation of a Reservation Stock Stock Transfer Transfer Need Need Determined Determined
40
Reservations
materials ready for issue at a specific date
planning of a particular movement type
41
IM Goods Issue
From Consignment Stock Sample Scrap From Warehouse Sales Order Sales Order Cost Center Cost Center Order Order Goods Issue Goods Issue
42
Creating IM Goods Issues
For Reservation To Material Document Collective Entry Collective Entry Individual Entry Individual Entry With Reference Without Reference Planned Unplanned
43
Effects of an IM Goods Issue
Stock quantity Consumption statistics ... Reservation Point of Consumption: Cost center Order ... G/L accounts: Stock account Consumption acct. ... Accounting Document Material Document
Material MaterialMaterial
Posting of Posting of Goods Issue Goods Issue
44
IM Goods Issue - Summary
center, etc.
goods issues include: delivery to customer, return delivery to vendor, or
Issues can also be created with reference to a material document or a material reservation.
45
Transfers
Physical Movement i.e. Stock Transfer Logical Movement i.e. Transfer Posting Storage Location 1000 Storage Location 1000 Storage Location 2000 Storage Location 2000 Unrestricted Use Unrestricted Use In Quality Inspection In Quality Inspection
Quality Inspection Unrestricted Use
46
Physical Stock Transfer
Plant 1000 Plant 1000 Plant 2000 Plant 2000
47
Stock Transfer from Storage Location to Storage Location Two-Step Procedure
Unrestricted Stock Stock in Transfer Bucket Unrestricted Stock MvT 313 MvT 315
48
Stock Transfer from Plant to Plant Two-Step Procedure
Unrestricted Stock Unrestricted Stock
Plant 1000 Plant 1000 Plant 2000 Plant 2000
MvT 305 MvT 303 Stock in Transfer bucket
49
Stock Transfer Material to Material
“Young” Wine “Old” Wine
materialMaterial 123
materialMaterial 789
50
Transfers - Summary
Unrestricted use
characteristics of two different materials are the same and you want to consolidate into one material number
51
Standard IM Movement Types
(See handout for complete listing)
T156LHT.xls
MvT Movement Type Text 101 GR goods receipt 102 GR for PO reversal 103 GR into blocked stck 104 GR to blocked rev. 105 GR from blocked stck 106 GR from blocked rev. 121 GR subseq. adjustm. 122 RE return to vendor 123 RE rtrn vendor rev. 124 GR rtrn blocked stck 125 GR rtn blkd stck rev
52
Account Determination
accounts in Automatic Account Assignment Process
plant level
Integration between Inventory Management and Financial Accounting
53
54
Movement Types Overview
component that is linked to WM. Most activities that take place within WM are initiated in IM. The IM component communicates with WM through interim storage types.
to a WM-managed storage location, the quantity is automatically posted to an interim storage area (i.e. goods receipt area). When this happens, a quant is created in a storage bin in the interim storage area. Afterwards, WM posts the goods to a storage bin in the
both IM and WM.
55
Movement Types Overview
quantity to an interim storage area (goods issue area or shipping zone). This time, however, a quant with a negative quantity is created since the IM posting reduces the total stock quantity.
quantities remain constant in both IM and WM. The total sum of the stock of all the WM storage areas for a warehouse number, both physical and logical, should always be identical to the sum of the stock in the IM storage location.
56
PROCESSES & SCENARIOS
Scrapping
57
Truck Unloading Receipt of goods onto the loading dock
58
Truck Unloading
Truck Arrives Verify Delivery with PO/STO Accept Refuse Delivery Unload Truck Manual Check of quantity / Label/ Damage All ok? Copy Documentation Highlight errors Sign Document Signed OK Truck Leaves Un-receipted stock on unloading dock
No No Yes Yes
59
WM Goods Receipt
60
WM Goods Receipt
(Scenario 1)
receipt process, QI flag passed to WM so that QI materials can be identified in bins
61
WM Goods Receipt
(Scenario 2)
receipt can be split into multiple T/Os or remain together for single putaway. System to propose destination bin and quantity based on material master data (Storage Type).
can be a manual process.
whenever permitted
62
WM Goods Receipt
pallet of 3 PC
63
WM Goods Receipt
number and quantity
and destination bin
64
WM Goods Receipt
65
Goods Receipt (IM / WM)
66
WM Putaway
storage in the correct location
identified in the correct location at any point of time
(Storage)
67
WM Putaway
Scan location (GR area) List of all TOs for putaway Search material by scanning? Scan barcode Scroll through items Only 1 item exist? List of all TO items for that material for putaway Choose item by typing the line number, Enter Material and Qty for putaway displayed Scan Material Enter Quantity Scan Bin Take product to Bin Item Confirmed Yes No No Yes Repeat process for additional items T/O items waiting to be confirmed for putaway Confirmed Stock in Correct Bins
68
WM Cross-Docking
location in putaway T/O
69
WM Cross-Docking
T/O items waiting to be delivered Un-receipted stock on unloading dock Scan or Enter PO Number Delivery Document Is label required? Print EAN label Attach label to Pallet Scan/Enter Material Number Identify that this stock is to be cross docked Post Yes No Move Product and confirm TO Enter Quantity received TOs created automatically to move to Cross Dock area
E.g. Material Master Data/ indicator in PO
70
Quality Inspection Stock
vendor
71
Scrapping
72
QI, Breakage and Obsolete Scrapping
RF process
73
WM QI Scrapping
74
WM Damage Scrapping
75
WM Obsolete Scrapping
76
WM Goods Issue
manually
77
WM Goods Issue
78
WM Movements
Bin
Warehouse
Receive Goods against PO Issue Goods Putaway to Bin (Transfer Order) Create Transfer Order against a Delivery note For Picking Interim Storage (Transfer Requirement) Storage Type 902 (GR area)
MvT 101
Interim Storage (Transfer Requirement) Storage Type 916 (GI area)
MvT 101 MvT 601 MvT 601
79
Statistics for WM Movement type usage
0,0% 2,0% 4,0% 6,0% 8,0% 10,0% 12,0% 14,0% 16,0% 18,0% 1 1 G
s r e c e i p t f
p u r .
. 1 3 G R p r
u c t i
d e r 2 1 G I t
t c e n t e r 2 6 1 G I t
d e r 3 1 9 R e p l e n . f
p r
u c t i
3 2 1 P
t i n g c h a n g e , q u a l i t y 3 4 3 B l
k e d t
n r e s t r i c t e d 3 4 4 U n r e s t r i c t e d t
l
k e d 3 5 Q u a l i t y t
l
k e d 5 5 1 S c r a p p i n g 6 1 G I t
e l i v e r y n
e 6 5 1 R e t u r n s v i a d e l i v e r y d
. 7 1 1 D e c r e a s e d i f f e r e n c e s 7 1 2 I n c r e a s e d i f f e r e n c e s 9 4 R a d i
r e q u e n c y m v t .
y p e 9 9 9 W a r e h
s e s u p e r v i s i
O t h e r WM Movement Type
”Other” primary includes movement types used for initital stock take. But also
used rarely are included (102, 104, 202, 262 etc.)
80
Questions?
? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?