Kick Off 2016: Torchbearers Lighting the Way 1 Diving into Data / - - PowerPoint PPT Presentation

Kick Off 2016: Torchbearers Lighting the Way

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Diving into Data / August 2016

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How does data relate to your role?

• Recruitment Chair
• Service Unit Chair
• Data Chair
• Product Sales Chair
• GSLE Chair
• Day Camp Director
• SU Treasurer

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• 1. Provides a comprehensive listing of

all adults and girls registered in service unit.

• 2. Provides data showing adult roles

and eligibility for roles. 3. Provides details about members that enable SU support, including:

• Age Level
• New/Renew
• Troop, IRM, Series

Service Unit Roster – The Core Report PURPOSE

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Fields Project Campaign = Troop Membership Status = Active or In Process Close Date = Membership Purchased Type = Girl Adult Giving Name = Household Purchasing Membership Primary Campaign Source = New or Renew See Handout

Service Unit Roster – The Core Report Field Key and How Used

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Using the SU Roster – Primary Purposes

September 1 – November 15

• Encourage on-time registration
• Verify accuracy of new and renewing member info
• Verify enough, eligible adults
• Identify NEW troops / Adults for extra support

LAPSED REPORT

SAME Report structures as SU roster, except for previous year; includes only G & A who have NOT renewed. Identify opportunities for girls to join existing troops.

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Using the SU Roster – Primary Purposes

November – March

Actively work with troops to verify all girls and adults are registered and eligible to participate in cookie

• sale. Support troops in ensuring

cookie moms/dads are registered.

April – June

Encourage Early Registration Track Participation in EB Track Disbanding (or at risk) troops Identify options for girls / adults whose troop is not returning

Troop Leadership Roles

Troop Leader

All troops must have at least two leaders to begin

• meeting. One leader must be in attendance anytime

the troop is meeting or attending an activity. Troop leaders are the primary leaders of the girls. They plan meetings, ensure everyone’s safety and well-being and manage the troop’s business.

Troop Assistant

Assistants count towards girl/adult ratio. Troops should always be accompanied by two adults, either two troop leaders or a troop leader and a troop assistant. Troop assistants help the troop leaders by generally assisting with the troop or by handling specific tasks like managing the troop’s participation in a product sale, acting as troop treasurer and signer on the bank account, or a driver/chaperone on field trips. They might help plan and facilitate activities, organize a troop newsletter or social media site or coordinate snacks.

Troop Opportunity Catalog

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https://girlscouts.secure.force.com /girl/GirlCatalog_TroopGroupRoleS earch https://girlscouts.secure.force.com /VolunteerCatalog_TroopOrGroupR

• leSearch

DEMONSTRATION

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• Keep it simple: Break thoughts into MULTIPLE SLIDES and

focus on one idea at a time.

• Include only HIGHLIGHTS of what you’ll be speaking to and

avoid paragraphs. See additional comments in speaker notes below…

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Confidential and Proprietary - Not for Public Distribution - Do Not Copy

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Confidential and Proprietary - Not for Public Distribution - Do Not Copy

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Confidential and Proprietary - Not for Public Distribution - Do Not Copy

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More girls. More Girl Scouts. More volunteers.

Retention in Girl Scouts is calculated by dividing the current number of renewing members by the TOTAL number of members from the prior membership year.

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SU Retention Rate by Grade Level Report

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EOY 2014-15 New Renew TOTAL Goal 2014-15 % Goal EOY 2013-14 Ret. Rate 209 46 114 160 195 82% 160 71% 211 54 206 260 260 100% 269 77% 213 37 89 118 145 87% 145 61% 3/31/2016 D B J C SA TOTAL 209 New 27 15 7 4 53 Renew 8 13 23 42 8 94 211 New 37 5 2 2 1 47 Renew 19 38 29 35 50 183 213 New 14 6 2 1 23 Renew 6 33 26 10 76

Volunteer Position Review: Primary Reports

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MEMBERSHIP LIST BY TROOP: GIRL Comprehensive database of all girl members in a service unit listed by troop; used to ensure that membership information is correct MEMBERSHIP LIST BY TROOP: ADULT Comprehensive database of all adult members in a service unit listed by troop; used to ensure that membership information is correct NEW VOLUNTEER REPORT Comprehensive listing of all volunteers who have received a welcome letter within the past 30 days Comprehensive listing of all troops that are incomplete due to the number of girls or approved adults

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Your Service Unit Service Team provides information that is useful to your role about recruitment plans, new troops and troop numbers and up-to- date information about the status and positions of troops, volunteers and girls. The Community Engagement Manager provides direct, regular support that includes position training, resources, DATA and problem solving.

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Who can help? Service Team and Community Engagement

• Follow up on volunteers

and girls who get “stuck”

• Help match interested

girls and adults with available opportunities

• Contact adults in our

system to find troop/other volunteers

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Who can help? INSIDE SALES

• Provide consistent answers to any GS

questions

• Help volunteers and parents work

through computer or registration questions or obstacles

• 1-888-350-5090 or

customerservice@gswo.org

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Who can help? CUSTOMER CARE

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Our customer care team is available 8:30-5:30 on Thursday and Friday with extended hours until 7:00 Monday through Wednesday. Get the most up-to-date information online! Follow all the excitement though social media! The GSWOblog brings Girl Scouts to life – subscribe today!!! gswoblog.org

Who can help? SOCIAL MEDIA

Thanks!

• Please take a moment to complete an evaluation of

tonight’s event.

• Join us throughout the year!!!

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