PRESENTATION ! T HE E NTOURAGE W AY 30+ years of Group Travel - - PowerPoint PPT Presentation

PLAINFIELD EAST HIGH SCHOOL CHOIR

NEW YORK CIT Y

PLEASE MAKE NOTE OF

YOUR QUESTIONS & ASK THEM AT THE END OF THE PRESENTATION!

THE ENTOURAGE WAY

30+ years of Group Travel Experience Value Added Benefits High Quality Transportation selections Contemporary & Comfortable Lodging Professionals to lead the way

PLUS a ton of extra laughter & fun along the way!

We are so excited to be traveling with you!

Lena Mulcahy, Founder & Team Leader

TOUR DIRECTOR

Entourage’s goal is for you to sit back, relax and enjoy your trip! Your Tour Director will keep the group organized, on schedule, and in the loop from the time you leave the school until the time you return home.

STAY IN THE LOOP!

Students and Chaperones on the trip can sign up for a text messaging block. Your Tour Director will send out timeline reminders during the trip to keep everyone on schedule and in the right places! Parents at home can also sign up to receive messages so they can learn about where the group is and what they are up to each day!

MOVING DOWN THE ROAD

Late model VanHool 56-Passenger Coaches –

• n board restroom, comfortable seating,

DVD Player, enclosed overhead bins. Friendly, professional Drivers. Rest stops and/or meal breaks will be made every 2-3 hours during travel days. 110V Outlets & Limited Service Wifi On Board Stops between the hours of 11:00 pm – 6:00 am reserved for the benefit of the

• driver. For safety, all participants will stay
• n board the coach.

BAGGAGE LIMITATIONS

Each person is allowed one MEDIUM-SIZED piece of luggage and a small carry on bag. We’ll provide some packing tips a month before departure. You will receive Entourage luggage tags prior to departure. Luggage tags should be filled out and attached to all luggage.

LET’S T’S GE GET T PACK PACKING!!

VALUE ADDED!

Entourage provides snacks & bottled water on board the coach. You can expect to see a variety of chips, cookies, crackers & fruit chews. We try to avoid items with peanuts and take on board allergy concerns seriously. Participants are welcome to bring along additional items – but please exclude dairy items.

ITINERARY REVIEW

Day 1 – Wednesday, April 22, 2020

• Meet & Greet by your Entourage Management Tour Director.
• Early afternoon travel to New York City. There will be rest stops,

meal breaks, and a driver switch en route.

• Travel through the night.

 Bring a blanket & a pillow for your traveling comfort!  Pack a small carry on with toiletries & a change of clothes for your first day in NYC. You won’t see your luggage until the hotel.  Bring your favorite DVDs (G, PG, & PG 13 only)  Enjoy complimentary snacks & water or bring your own. Please no liquid dairy products on the bus or leaky water bottles.  We’ll make dinner & breakfast stops en route!

ITINERARY REVIEW

Day 2 – Thursday, April 23, 2020

Meals: Lunch & Dinner Budget for: Breakfast

• Morning stop for breakfast & freshening up for the day
• Choirs of America National Festival at Queens College

Adjudicated Performance at LeFrak Concert Hall Choir Clinic with a COA Adjudicator/Clinician xChange – A Meeting of Voices Workshop Broadway 101 Workshop

• Ellen’s Stardust Diner. Tonight, you’re in for a treat with

Broadway-style entertainment from your Broadway-bound waiters and waitresses in this one-of-a-kind Times Square diner.

• Check in to the Fairfield Inn & Suites by Marriott – Times Square
• Private Group Security 10:00 pm – 6:00 am

FAIRFIELD INN & SUITES BY MARRIOTT – TIMES SQUARE

Amenities include:

 Great location in Times Square!  A hot and cold breakfast buffet served daily.  Business center & fitness center  Each room features two double beds, high speed wifi, a Smart TV, an in-room safe, a coffee maker, an iron, various complimentary toiletries, & a hair dryer.

WHO WILL I ROOM WITH?!

Students will be assigned 4 to a room in a room with two double beds. All chaperones will be assigned to their choice of double or single occupancy rooms, providing the numbers work out evenly. Students will sign up for roommates in January. Chaperones will be asked for roommate preferences. If you have any special requests or needs for your student, please contact Entourage Management.

WE’ LL KEEP OUR EYES ON YOU! ! !

Private Security will be provided at the hotel to monitor the room block from the hours of 10:00 pm – 6:00 am (or as appropriate for your schedule.) Security guards will ensure that students remain in their rooms on their appropriate floors, do not disturb other guests with excessive noise and be available to assist them to get help quickly should an emergency occur during the night. Additionally, we will make sure that the room block is arranged so that there are an appropriate number of chaperone rooms on each floor with the students.

ITINERARY REVIEW

Day 3 – Friday, April 24, 2020

Meals: Breakfast, Boxed Dinner Budget for: Lunch

• Breakfast Buffet at your hotel

COA Nationals Carnegie Hall Massed Choir Rehearsal

• Radio City Music Hall Tour. The Radio City Stage Door Tour offers an

insider's look at the legendary Radio City Music Hall. On this guided tour, discover art deco masterpieces, learn the secrets of the Great Stage, meet a Rockette, plus much more!

• Rockefeller Center. This is one of New York’s most iconic attractions!

You’ll have plenty of delicious lunch options here!

• COA Nationals at Carnegie Hall

Carnegie Hall On-Stage Warm Up Carnegie Hall Massed Choir Performance Carnegie Hall Spotlight Performance (Choirs of 45 + singers)

• Fairfield Inn & Suites by Marriott – Times Square
• Private Group Security 10:00 pm – 6:00 am

ITINERARY REVIEW

Day 4 – Saturday, April 25, 2020

Meals: Breakfast Budget for: Lunch & Dinner

• Breakfast Buffet & hotel check-out.

 Plainfield East HS Choir sings at Cathedral of St. John the Divine

• Guided Tour of Manhattan. Today’s tour will give you time both
• n and off the coach. Explore the sights of Upper, Midtown, and

Lower Manhattan as you work your way down to the 9/11 Memorial Plaza. Enjoy a walk through Central Park and time to get up close and personal in some famous NYC neighborhoods.

• 9/11 Memorial Museum. The attacks of September 11 were one
• f the most watched and documented tragedies in histories.

Explore objects and stories of the Museum’s collection. The memorial exhibition will commemorate the lives of those who perished.

ITINERARY REVIEW

Day 4 - Continued

• Free Time to Explore. Tonight, you’ll have the opportunity to enjoy

dinner on your own before your Broadway show.

• Broadway Show – Aladdin. The timeless story of Aladdin is a

thrilling production filled with unforgettable beauty, magic, comedy and breathtaking spectacle. It’s an extraordinary theatrical event where one lamp and three wishes make the possibilities infinite. (Tickets are on request and the Broadway show is subject to change based on confirmation)

• Evening departure for home. Travel through the night. There will be

rest stops, a driver switch, and a breakfast stop en route.

Day 5 – Sunday, April 26, 2020

• Afternoon arrival in Plainfield, IL

WHAT TO BUDGET FOR

Inclusions

Your trip includes 2 buffet breakfasts, 1 boxed lunch, 1 group dinner, 1 boxed dinner, and snacks and bottled water on your motorcoach.

Budget for:

• 4 Fast Food Meals ($8-$12 each)
• 2 NYC Lunches ($15-$20)
• 1 NYC Dinner ($20-$30)
• Additional Snacks & Treats
• Souvenirs

TRIP COST & P

AYMENT PLAN

Student Cost

$ 1,339.00 per student, assigned 4 to a room Payment Schedule $ 250.00 per person deposit Due September 13, 2019 $ 300.00 per person installment Due October 25, 2019 $ 300.00 per person installment Due December 6, 2019 $ 300.00 per person installment Due January 17, 2020 Final Balance Due March 6, 2020 Trip pricing is based on a minimum number of participants per bus. Pricing could be adjusted based on the final group numbers. Students will be accompanied by staff chaperones who will be notified to register after student registration.

REGISTRATION

Visit www.entourage-management.com/penyc to register! Trip ID # PEHS-04222020 Access Code: Carnegie

Register early as space on the trip is limited and available on a first come-first served basis.

Once we’ve filled the first motorcoach, students will be placed on a waiting list if/until we have enough interest to open up a second motorcoach.

Parents, and only parents should register students using his or her own email. You will be required to upload a head shot of your student for chaperone information on the trip. Space will not be reserved without a $250 deposit. We accept Mastercard, Visa, & Discover.

MAKING PAYMENTS

WWW.ENTOURAGE-MANAGEMENT.COM/PENYC

ACCESS CODE: CARNEGIE

REMINDERS

When you register for the trip, you agree to follow the payment schedule as outlined. You will receive EMAIL and TEXT payment reminders 10 days prior to your payment and right before your payment’s due date. Text reminders are BLANKET reminders and will be sent to ALL accounts – even if you have already made your payment. Just kindly ignore the reminder if you’ve already paid on your account. Payments DO NOT draft automatically. You must log in to your account at www.entourage-management.com/penyc and initiate your payment. We will also use this page to post any updates on the trip as we get closer to the travel date. Our team will follow up with you if you have not made your payment as scheduled. We are flexible, but do not know your intentions unless you communicate with us.

NO PAYMENT + NO COMMUNICATION = NO INTENT TO TRAVEL

Please respond to our emails, texts and/or phone calls. THANKS!!!!

PROTECT YOUR INVESTMENT

Cancellation Policy Up to 90 days prior Refund less $25.00 administrative fee plus any non-recoverable expenses (ie. Broadway tickets) 89-60 days prior 25 % trip cost cancellation penalty 59-45 days prior 50 % trip cost cancellation penalty 44-00 days prior No Refund Trip Cancellation Protection Cancellation insurance is available to you for $59.00 per person. Insurance is non-refundable and must be purchased at the time of registration. Coverage provides a full refund at any time prior to the trip should you have to cancel for documented illness, death in the family, or other emergency situations on a case-by-case basis. If you can be replaced on the trip, a full refund less $25.00 fee will be given.

QUESTIONS???

Don’t be shy! Ask away!

THANK YOU FOR

TRAVELING WITH US!