January 29, 2018 Managing Resources FY19 BUDGET DEVELOPMENT PROCESS - - PowerPoint PPT Presentation

FY’19 EXECUTIVE BUDGET PRESENTATION January 29, 2018

Managing Resources

NORWELL PUBLIC SCHOOLS

FY’19 BUDGET DEVELOPMENT PROCESS

September - October GOAL SETTING: Identification of Budget Assumptions and Priorities

• Faculty and Staff
• School Councils
• Congress of Councils
• Norwell 2025 Strategic Plan

Proposed FY’19 Budget Percent Increase Dollar Increase

November - December INITIAL REQUEST: Identification of Resources Needed

• Faculty and Staff
• Building Principals
• Program Directors
• Strategic Staffing Levels

INITIAL $27,815,815 5.63% $1,482,839

December - January EXECUTIVE BUDGET: Continued Academic Access and Facility Preservation

• Superintendent and Staff
• Essential Staffing Levels

EXECUTIVE $27,251,768 3.49% $918,792

EXECUTIVE BUDGET SUMMARY

□ Strategically address two budget concerns □ First, address special education out of district

tuitions

□ Second, address Congress of Councils’ and

Strategic Plan budget priorities

SPECIAL EDUCATION OUT OF DISTRICT TUITIONS

□ Continue to address special education out of district

tuitions

■ Must increase tuitions budget line by $220,000 ■ Remaining gap must be closed by circuit breaker

reserves

■ Reallocation of resources - no new net positions ■ Continue to access special education out of

district tuition stabilization account

REALLOCATION OF RESOURCES

□ Tech Ed. retirement not replaced □ Retired teacher transition – reduced salary □ Bell and Phone Article transitioned from

utilities budget line

□ Tech Infrastructure Article transitioned to

Tuitions, Textbook Adoptions, Instructional Technology lines

□ Reallocations address the $220,000 increase

in tuitions

OUT OF DISTRICT TUITIONS

CONGRESS OF COUNCILS

□ Held on October 24, 2017 □ Each Council presented needs regarding

staffing, curriculum, technology, and facilities

□ Most requests were entered into the Initial

Budget

□ The budget roll up by category shows the

Initial and Executive Budgets

□ The Congress of Councils request document

details how each request is addressed

FY'19 EXECUTIVE BUDGET BY CATEGORY

FY'19 EXECUTIVE BUDGET BY CATEGORY

COC HIGH SCHOOL

Staffing

• 1. Maintain staffing levels (Executive)
• 2. Explore options for increasing instrumental and vocal music offerings (Not in

Initial or Executive)

Curriculum

• 1. Maintaining textbook and resource adoption cycle, including subscriptions

and renewals (Executive)

• 2. Investigate and plan for expanding computer science curriculum needs (.2

computer science in Executive)

Technology

• 1. iMac labs in library (One lab in Executive)

Facility Needs

• 1. Bathrooms at CCC (Explore as future Capital request)
• 2. Tennis courts parking lot (Explore as future Capital request)
• 3. Phone/bell system (FY’19 Capital request)
• 4. CCC bleachers (Not in initial or Executive)
• 5. Volleyball floor coring (To be completed at Middle School)
• 6. CCC batting cage (Not in Initial or Executive)
• 7. Tennis court refinishing (Explore as future Capital request)

COC MIDDLE SCHOOL

Staffing

• 1. Maintain current staffing levels - particularly, maintenance of

teams, special education staffing levels, and exploratory offerings (Exploratory offerings reduced one FTE Executive)

• 2. Redistribution or possible addition of staff to support Transition

Room / Academic Support / (School Improvement Plan goal) (Internal Executive)

• 3. Maintain Current Technology Support Personnel (district level:

Network and System Manager; 2 full time techs) (Executive)

• 4. Redistribution or possible addition of exploratory (part time)
• a. look at the demands and needs to determine area (music, arts,

technology, foods)

• b. Able to provide appropriate exploratory offerings (Not in

Executive - Internal considerations)

COC MIDDLE SCHOOL

Technology

• 1. Maintenance of iPad Program (1:1 technology) (Executive)
• 2. Updating of wireless infrastructure (A Town Article will be

requested)

• 3. SMART board, iMac lab, and faculty technology upkeep

(Executive)

• 4. Replacement of older SMARTboard (with similar but also lower

price and/or better items) (Pilot in place)

• 5. iPad features (keyboards - needed for MCAS) / paid apps (may

be in curriculum) (Executive) Curriculum

• 1. Maintain textbook and resource adoption cycle, including

subscription renewals particularly subscriptions (technology) annual and every five years (Executive)

• 2. Plan for expanding STEM / DLCS curriculum needs (Executive)

COC MIDDLE SCHOOL

Facilities / Miscellaneous

• 1. Additional outdoor security cameras (walking path, parking

lots) (Not in Initial or Executive)

• 2. Repair HVAC unit for Nurse / Guidance area (Executive)
• 3. Redesign / restructuring of Guidance office (Executive)
• 4. Projection speaker system (updates) for cafetorium /

gymnasium (Not in Initial or Executive)

• 5. Continue carpeting updating (Future Capital request)
• 6. Glass / separator / partition for the office (safety and

containment of air conditioning) (Not in Initial or Executive)

• 7. Bleachers on other side of gym (increased use for HS

Volleyball; Town Meetings) (Not in Initial or Executive)

• 8. Speaker system outdoor field (Not in Initial or Executive)

COC ELEMENTARY SCHOOLS

Staffing:

• 1. Maintaining and monitoring small class sizes (Executive)
• 2. Kindergarten Program (Executive - one kindergarten teacher

per school, Norwell 2025 Strategic Plan Objective 4.7)

• 3a. Art and PE 1.0 (from 0.8 to 1.0) (Not in Executive)
• 3b. Instructional Technology Teacher (Not in Executive)
• 4. Science or STEM Coordinator (Not in Executive)
• 5. Special Education Support (Not in Executive)
• 6. Classroom Aides for Kindergarten (Not in Executive)

School Council Improvement Areas:

• 1. Additional Buses (Not in Initial or Executive)

COC ELEMENTARY SCHOOLS

Building Issues/Facility Needs:

• 1. Water bubblers (hydration stations) (One more per building

Executive)

• 2. Cole parking lot (To be examined with Highway Department)
• 3. Climate control (To be examined)
• 4. Classroom sinks at Vinal (Executive)

Curriculum:

• 1. Digital programming licenses (Executive)
• 2. Math and ELA (monitor and assess) (Executive)

Technology:

• 1. Computer labs/hardware (MacBook Air carts Executive)
• 2. Teacher printers (Executive)

CUTS FROM INITIAL BUDGET

□ Staffing ■ Requested Increase in Music Offerings HS ■ Requested Part-time Exploratory Teacher MS ■ Requested .8 FTE for Art and PE Elementary ■ Requested 1 Technology Teacher Elementary ■ Requested 1 STEM Coordinator Elementary

FY'19 EXECUTIVE BUDGET VARIANCE TO FY’18 BUDGET

□ District Administration ■ Flat □ Instructional Services ■ Textbook Adoptions + ■ Instructional Technology + ■ 2 Kindergarten Teachers offset by fees □ Other School Services ■ Special Education Transportation + ■ McKinney Vento +

FY'19 EXECUTIVE BUDGET VARIANCE TO FY’18 BUDGET

□ Operations and Maintenance ■ Bell and phone system - ■ Technology infrastructure - ■ Maintenance + □ Other ■ Out of district special education tuitions + ■ Other variances due to hiring and/or contractual requirements

ENROLLMENT CHART

UTILITIES BUDGET

□

Gas FY’16 = $247,349 FY’17 = $233,071 FY’18 = $238,146 FY'19 = $221,618

□

Electricity FY’16 = $198,548 FY’17 = $208,261 FY’18 = $223,381 FY'19 = $240,650

2017-­‑2018 Elementary ¡Schools ¡

• ¡ ¡ ¡ELA, ¡Math ¡-­‑ ¡delayed

Middle ¡School

• ¡ ¡ ¡ELA ¡-­‑ ¡delayed, ¡Math ¡-­‑ ¡delayed

High ¡School

• ¡ ¡ ¡Computer ¡Science, ¡ELA, ¡Math ¡-­‑delayed ¡

District

• ¡ ¡ ¡Arts, ¡Wellness ¡and ¡Instruc?onal ¡Technology ¡(Year ¡II)

2018-­‑2019 Elementary ¡Schools ¡

• Supplemental ¡Math ¡

Middle ¡School

• ELA, ¡Math ¡

High ¡School

• Math, ¡Computer ¡Science ¡

District

• Wellness ¡and ¡Instruc?onal ¡Technology ¡(Year ¡III) ¡

CURRICULUM REVIEW AND ADOPTION

TECHNOLOGY

2018-­‑2019 Elementary ¡Schools

• ¡ ¡ ¡Replace ¡Teacher ¡MacBook ¡Air’s ¡
• ¡ ¡ ¡Add ¡MacBook ¡Air ¡cart ¡to ¡each ¡building ¡

Middle ¡School

• ¡ ¡ ¡ ¡Add ¡new ¡iPads ¡for ¡incoming ¡6th ¡graders ¡
• ¡ ¡ ¡Ar?cle ¡for ¡WiFi ¡infrastructure ¡ ¡
• ¡ ¡ ¡Recycle ¡Mac ¡Lab ¡

High ¡School

• ¡ ¡ ¡ ¡Add ¡new ¡iPads ¡for ¡10th ¡graders ¡
• ¡ ¡ ¡ ¡Replace ¡1 ¡iMac ¡Lab ¡

District

• Con?nue ¡to ¡improve ¡deployment ¡strategies

2017-­‑2018 ¡ Elementary ¡Schools

• ¡ ¡ ¡ ¡2 ¡MacBook ¡Air ¡carts ¡to ¡each ¡building

Middle ¡School

• ¡ ¡ ¡ ¡New ¡iPads ¡for ¡incoming ¡6th ¡graders ¡

High ¡School

• ¡ ¡ ¡ ¡New ¡iPads ¡for ¡10th ¡graders ¡
• Replaced ¡Switches ¡and ¡WiFi ¡

District

• ¡ ¡ ¡ ¡Con?nued ¡to ¡improve ¡deployment ¡strategies
• ¡ ¡ ¡ ¡Con?nued ¡teacher ¡technology ¡cycles/elementary ¡labs

CAPITAL REQUESTS

□ Capital Requests Pending

■ Kitchen equipment Middle School ■ Handicap ramp Sparrell Building ■ Phone and bell system High School ■ Generator Sparrell Building

ARTICLE & OTHER REQUESTS

□ Article Requests Pending

■ Replace technology infrastructure Middle School

□ Stabilization Request Pending

■ Special Education Stabilization Account

FACILITY MAINTENANCE

❏

Aggressive pursuit of maintaining all facility areas ❏ Gym floor refinishing (Vinal, Middle, High) ❏ Door and lock replacement ❏ Ballast repairs ❏ Water fill stations ❏ New office built Cole ❏ Replace backflow preventer Cole ❏ Fixed and added A/C units for IT closets ❏ Entered Asbestos Management Program ❏ Preventive maintenance throughout the district ❏ HVAC, boilers, furnaces, and painting

SCHOOL COMMITTEE BUDGET WORKSHOP

□ Consider timing for Advisory Board presentation □ Answer questions raised by Executive Budget

presentation

□ Presentations on requested or eliminated

positions

□ Revisit out of district tuitions if needed □ Approve the budget for Advisory Board review

KEY FY’19 BUDGET DEVELOPMENT DATES

School Committee Budget Workshop

• January 31, 2018

Regular School Committee Meeting

• February 12, 2018

Regular School Committee Meeting

• March 5, 2018

Preliminary Budget Presentation to Advisory Board - March, 2018

Regular School Committee Meeting

• March 26, 2018

School Committee Finalizes Budget

• March, 2018

Final Budget Presentation to Advisory Board

• March, 2018

Public Hearing on School Committee Budget- April 9, 2018 Annual Town Meeting

• May 7, 2018