IT Project status Summary 1. What was the situation of the FEI IT - - PDF document

▶
it project status
SMART_READER_LITE
LIVE PREVIEW

IT Project status Summary 1. What was the situation of the FEI IT - - PDF document

Oct 27, 2023 624 likes •720 views

13/12/2011 IT Project status Summary 1. What was the situation of the FEI IT System prior to mid 2010 ? 2. What has been done since ? 3. Improve user experience: FEI web site 4. FEI Entry System project FEI IT Project status - 10/12/2011

slide-1
SLIDE 1

13/12/2011 1

IT Project status

Summary

FEI IT Project status - 10/12/2011

1. What was the situation of the FEI IT System prior to mid 2010 ? 2. What has been done since ? 3. Improve user experience: FEI web site 4. FEI Entry System project

slide-2
SLIDE 2

13/12/2011 2

  • 1. Situation of the FEI IT System prior to mid 2010:

FEI IT Project status - 10/12/2011

  • Not in line with stakeholders' and users' needs;
  • Limited adoption (user-friendliness);
  • Too much energy spent to automate secondary processes;
  • Delays in project due to an underestimation of data migration;
  • Based on a complex technology.

FEI Family www.fei.org

Main facts

  • Most data has now been migrated and is available live;
  • The contract with the main IT provider has been unlocked

with a new model of cooperation (4 months’ work orders);

  • The project management has been changed with in-house

IT know-how in the horse sport context;

  • Partnerships are built with NFs and Ocs

through productivity tools ("web services");

  • Core processes related to calendar, registrations and results

are regularly improved and new features are delivered on a regular basis.

  • 2. What has been done since mid 2010 ?

FEI IT Project status - 10/12/2011

slide-3
SLIDE 3

13/12/2011 3

  • Calendar = 1300 shows / year
  • Horse registrations = 50 000 / year
  • Athlete registrations = 32 000 / year
  • Officials = 5700 judges, course

designers, technical delegates, stewards, veterinarians.

  • Results, standings and rankings for

Jumping, Eventing, Dressage and Endurance = 81 000 results / year. These are strong foundations on which an increasingly efficient, participative and service-oriented system is built.

Jumping 48 317 Endurance 12 971 Eventing 16 129 Dressage 3 915

81 000 results (2010)

The FEI IT System manages:

Jumping:548 Endurance:299 Eventing:242 Dressage:189 Para Driving:1 Para Dressage:13 Vaulting:19 Reining:39 Driving:47

1 300 Shows (2010)

FEI IT Project status - 10/12/2011

  • 2. What has been done?

Automation tools provided to NFs

FEI IT Project status - 10/12/2011

  • 2. What has been done?

Get NF results : Horses & Athletes registrations :

1 2

After competitions, NFs can retrieve automatically international results and add them to their database. When end users register directly on the NF IT system, this information is automatically updated in the FEI registration database.

NFs can interact directly from their own IT system with the FEI IT System through the "web services" technology .

Two examples:

slide-4
SLIDE 4

13/12/2011 4

Only 42 % of the respondents said that they always receive Athletes & Horses FEI ID Numbers. The necessity to send results in a different format either for their own NF

  • r for the FEI is felt as a burden.

Results of survey (400 OCs) on data processing

(entries, master lists, results)

The majority of organisers (56%) are using professional solutions (specialised software or external provider

The majority of organisers (56%) are using professional solutions (specialised software or external provider). Entries are received from different sources in different ways. Not easy to process the information and create master lists.

Solutions recommended by organisers are: "a standardized software to work with", "a direct contact with the FEI and access to the FEI Database" and "a better access to the FEI annual registration information and FEI IDs for Athletes & Horses".

FEI IT Project status - 10/12/2011

  • 2. What has been done?

Automation tools provided to Organisers

This technology allows them to access the FEI database with their own IT systems in order to get the information on events, competitions as well as Athletes & Horses. Will allow specialized software editors and IT providers to produce result files from their

  • wn system in a much easier

way.

A specific pack of "web services" has been produced for organisers and their IT providers A new result format (XML)

FEI IT Project status - 10/12/2011

slide-5
SLIDE 5

13/12/2011 5

  • 3. Improve user experience : FEI website

FEI IT Project status - 10/12/2011

  • Dedicated spaces for each audience,
  • Transfer FEI Family content to fei.org,
  • New search system,
  • New user management,
  • Simplified technology (out of SharePoint).

One website instead of two (fei.org & FEI Family) with:

www.fei.org Centralized User Management Global Search System

Public and private content dedicated to each audience.

Registrations FEI database FEI database FEI database

NFs

Registrations NFs OCs OCs FEI NFs Late registrations Disqualifications

Rankings

Before event Event After event Entries

Entries are provided to OCs with various details (sometimes without FEI IDs)

xl Results xl Results

FEI Riders and Horses IDs, registrations and qualifications are not checked by the FEI… … with the consequence of late registrations and disqualifications Results are provided to NFs and the FEI in different formats (sometimes without FEI IDs) Time consuming processes before the publication of Rankings

FEI IT Project status - 10/12/2011

1 1 2 3 4 5 2 3 4 5

Current core processes and issues

  • 4. FEI entry system project
slide-6
SLIDE 6

13/12/2011 6

  • An exchange platform for NFs and OCs.

A simple and efficient tool. Not an invitation system.

MAIN PRINCIPLES

  • 4. FEI entry system project

FEI IT Project status - 10/12/2011

  • 4. FEI entry system project

1 The FEI entry system checks Riders and Horses IDs as well as age, registration and qualification. 2 Productivity for NFs : entries can be uploaded or automated by web services. 3 Productivity for OCs : master lists are dowloadable with FEI IDs + Riders and Horses details. There is no more need to type in any data with the risk of errors. Improve results quality. 4 NFs can retrieve full results of all competitions directly from the FEI database. 5 Processes are automated. OCs, NFs and the FEI save time.

Registrations FEI database FEI database NFs Before event Event After event Entries

NFs NFs Check

Event

OCs Master list Results Rankings Results

2 3 1 4 5

FEI IT Project status - 10/12/2011

Improvement of core processes for the FEI Family

slide-7
SLIDE 7

13/12/2011 7

  • 4. FEI entry system project

FEI IT Project status - 10/12/2011

Prototype presentation

Can automatic horse registration be done by the NF who enters initially the horse ?

  • Are OCs allowed to make Horse substitutions in

lieu of NFs in the entry system ?

  • Other points ?
  • The NFs may enter any horse, included horses

administrated by other NFs.

  • The NF who makes the initial entry of a horse in a year is

invoiced for the annual registration fees.

To be discussed:

FEI IT Project status - 10/12/2011

  • 4. FEI entry system project
slide-8
SLIDE 8

13/12/2011 8 Prototype v2 implementing business rules. Survey to NFs and OCs. Online tests with OCs and NFs. Effective use.

NEXT STEPS

  • 4. FEI entry system project

FEI IT Project status - 10/12/2011

Conclusion

FEI IT Project status - 10/12/2011

Web Services

OC NF

web

Access to the FEI database Entries Results Calendar - Registrations Entries - Results Access to the FEI database FEI database

The focus of the FEI IT system is now more in line with the processes needed for a better administration of sport overall for all stakeholders.