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HELLO!
I am Damian McCourt Training full time since 2014 IT infrastructure project manager, BT & FBD You can find me at damian@dcmlearning.ie
Introduction to Project Management Damian McCourt HELLO! I am - - PowerPoint PPT Presentation
Introduction to Project Management Damian McCourt HELLO! I am - - PowerPoint PPT Presentation
Introduction to Project Management Damian McCourt HELLO! I am Damian McCourt Training full time since 2014 IT infrastructure project manager, BT & FBD You can find me at damian@dcmlearning.ie Today! When to use a project management
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Today!
▰ When to use a project management approach ▰ Project management methodologies ▰ One fundamental project management tool ▰ Budget, schedule, change management
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Project Management
Defining a project / defining a project manager
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Project?
“A temporary endeavour undertaken to create a unique product, service or result. A project is temporary in that it has a defined beginning and end in time, and therefore defined scope and resources”
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Project?
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The Triple Constraints
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Project Manager Qualities
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Failures
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Failures
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Failures
Deadlines missed Repeated work Budget overruns Reputational damage Quality issues Annoyed stakeholders Scope creep Loss of relevance
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Failures
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Top 4 reasons projects fail
▰ Poor or incomplete requirements ▰ Scope creep ▰ A lack of a structured project management methodology ▰ Lack of change control
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Expert Knowledge
▰ Industry awareness ▰ Subject matter expertise ▰ Political/organisational skills ▰ Attitude to documentation
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Project Management
Project Management Methodologies
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Waterfall and Agile
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Agile
Short, iterative cycles End-user closely involved Requirements unclear Collaborative work
Waterfall
Gated progress User Quality Assurance only Well-defined requirements Strictly managed work
Waterfall and Agile
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Agile
Gradually more refined Avoids assumptions Can go on forever ☹ Needs an experienced PM
Waterfall
Easier to budget and schedule Easier to manage Assumptions can kill a project Requirements may change
Waterfall and Agile
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Assumptions!
▰ NASA/ESA Mars Climate Orbiter ▰ US$ 193.1m ▰ Thrust specified in Pounds ▰ Programmed in Newtons
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Project Management
Some basic tools
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Business Case
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Project Charter
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Project Management Plan
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Requirements management plan
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Schedule management plan
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Cost management plan
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Quality management plan
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Resource management plan
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Risk management plan
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Scope statement
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Project Management Plan
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Work Breakdown Structure
▰ Project Charter includes a Scope Statement ▰ Which includes a Main Deliverable: “A new sales office” “Customer relationship management software” “A wedding planning service”
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Work Breakdown Structure
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Work Breakdown Structure
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Work Breakdown Structure
▰ Sets out what is going to be delivered ▰ Allows you to start planning the ‘how’ and ‘when’… ▰ …blueprint for schedule and budget ▰ Clarity for stakeholders – ‘this is what you’re getting’ ▰ Forces stakeholders to focus on deliverables rather than activities
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Work Breakdown Structure
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WBS Activities
▰ Each work package consists of a list of activities ▰ Used to create the project schedule and budget ▰ Have an expected duration ▰ Consume budget and/or resources ▰ Are usually verb-noun format (build frame, test brakes)
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Budget Creation
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Change Management
▰ Scope creep: unmanaged changes to project scope ▰ Any change can be mapped to the WBS ▰ Change to an Activity, Work Package or Key Deliverable? ▰ Cost of the change can be accurately estimated ▰ Great way to highlight the triple constraints
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Project Management
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Unique endeavour – time, cost, scope limited
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Very easy to get wrong without a framework
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Defined approaches tested in the real world
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Every project document exists for a reason!
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Work Breakdown Structure
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Main deliverable – key deliverables – work packages – activities
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Budget, schedule, change
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Project Management
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