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Introduction Overview Overview Needs assessment form components - PowerPoint PPT Presentation

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Introduction Introduction Overview Overview Needs assessment form components Procedures & Timelines Procedures and timelines Needs Assessment Form Criteria and definitions References Criteria/Definitions

  2. Introduction Introduction • Overview Overview • Needs assessment form components Procedures & Timelines • Procedures and timelines Needs Assessment Form • Criteria and definitions • References Criteria/Definitions References 2 April 2, 2019

  3. Overview Overview • When should I contact State Human Resources? Overview • What is a classification & compensation proposal? Procedures & Timelines • What criteria are used to evaluate a Needs Assessment compensation & classification proposal? Form • Who can initiate a classification & compensation Criteria/Definitions proposal? • When can a classification & compensation References proposal be submitted? • How is a classification & compensation proposal submitted to State HR? • When does a classification & compensation proposal get approved? 3 April 2, 2019

  4. Overview When should I contact State HR? Contact State HR before you begin Overview developing your classification & Procedures & compensation proposal. Timelines Needs Assessment Form Criteria/Definitions References 4 April 2, 2019

  5. Overview What is a classification & compensation proposal? A classification & compensation proposal is a request Overview to change Washington General Service job class Procedures & specifications and/or compensation. Timelines Examples of the types of proposals submitted : Needs Assessment Form • A proposal to change existing job class specifications and/or compensation Criteria/Definitions • A proposal to create a new job class References Other examples are requests for establishing, revising or abolishing assignment pay references that may not be tied to job class specification updates. 5 April 2, 2019

  6. Overview What criteria are used to evaluate a compensation & classification proposal? RCW 41.06.152 specifies the director shall adopt Overview only those job class revisions, class studies and Procedures & salary adjustments under RCW 41.06.157 that are Timelines due to: Needs Assessment Form • Documented recruitment or retention difficulties • Salary compression or inversion Criteria/Definitions • Classification plan maintenance References • Higher level duties and responsibilities • Inequities A proposal must demonstrate how one or more of the criteria are met to be considered for implementation. 6 April 2, 2019

  7. Overview Who can initiate a classification & compensation proposal? A classification & compensation proposal can be Overview initiated by: Procedures & Timelines • A state agency or higher education institution Needs Assessment • A union (labor organization) Form • State HR Criteria/Definitions References April 2, 2019 7

  8. Overview When can a classification & compensation proposal be submitted? There are 2 cycles for which a proposal can be submitted: the Overview collective bargaining/budget cycle or the interim cycle: Procedures & Timelines Collective bargaining/budget cycle – is for represented and nonrepresented class proposals. Needs Assessment Form • Represented positions:  Salaries for proposals are negotiated by State HR, Criteria/Definitions Labor Relations Section  Must go through collective bargaining process for References funding/pay impacts • Nonrepresented positions:  Salaries for proposals are not negotiated  Must go through Governor’s budget process for funding The proposal must meet criteria in RCW 41.06.152 to be submitted. 8 April 2, 2019

  9. Overview When can a classification & compensation proposal be submitted? Interim cycle – for proposals submitted outside the Overview collective bargaining/budget cycle, a proposal must meet one of the following criteria in addition to the criteria Procedures & Timelines identified in RCW 41.06.152: Needs Assessment • Bargaining unit proposal – Employer must be able Form to absorb the cost as authorized by OFM and meet one of the following criteria: legislative mandate, Criteria/Definitions governor’s initiative, new legal mandate. • Nonbargaining unit proposal – Employer must be References able to absorb the cost as authorized by OFM. There cannot be any represented positions in the class statewide. • Class plan maintenance proposal – Proposal has no pay or allocation impact. 9 April 2, 2019

  10. Overview How is a classification & compensation proposal submitted to State HR? To initiate a proposal, the agency/institution must Overview complete a Classification & Compensation Needs Procedures & Assessment form available on hr.wa.gov and Timelines submit it to State HR at Needs Assessment classandcomp@ofm.wa.gov. Form Union-initiated compensation proposals must be Criteria/Definitions submitted through the appropriate State HR labor negotiator for consideration during collective References bargaining. 10 April 2, 2019

  11. Overview What happens to a proposal once State HR receives it? After the submittal of the needs assessment(s), Overview the agency/institution may be contacted by State Procedures & HR to provide additional information and Timelines documentation to further define the request. Needs Assessment Form Criteria/Definitions References 11 April 2, 2019

  12. Procedures and Timelines Collective bargaining/budget cycle Proposal Agency/ Reviews OFM Director Negotiation Class & Comp Legislative Institution Conducted* & Governor's OFM Financial Changes /Agency Budget submits proposal Determination Budget Director's Feasibility proposals Implemented Session for consideration of Merit Sept Dec (even Meeting June Determination May – Sept July 1 September (odd (odd years) – years) (odd years) (odd years) Nov-Dec (even years) (odd years) years) Apr (even (even years) years) 12 April 2, 2019

  13. Procedures and Timelines Collective bargaining/budget cycle Has an extensive timeline with multiple, set Overview deadlines. Procedures & State HR will communicate deadlines for each Timelines biennial budget cycle. Needs Assessment Form • If agency/institution is unable to meet established deadlines, proposals may not be considered due Criteria/Definitions to time constraints. • Reviews must occur in preparation for bargaining. References If the information and data are incomplete:  Analysis and costing cannot be completed  Proposal may not move forward in the process to be considered for bargaining 13 April 2, 2019

  14. Procedures and Timelines Collective bargaining/budget cycle Agencies/institutions will need to ensure staff Overview resources are available to assist in the proposal Procedures & review process to meet deadlines. Timelines These are the HR contact and subject matter Needs Assessment Form expert you identified on the Needs Assessment form you submitted. Criteria/Definitions Please be as responsive as possible when additional information is requested by State HR. References 14 April 2, 2019

  15. Needs Assessment Form Needs assessment form components • General information Overview • Selecting the appropriate proposal criteria Procedures & Timelines • Class title(s) and representation Needs • Describe the issue(s) Assessment Form • What efforts have been made to address the issue? Criteria/Definitions • What are the proposed changes? References • How does the proposal resolve the issue? • What are impacts on services? • Director or designated approving authority signature 15 April 2, 2019

  16. Needs Assessment Form General information Agency/HE Institution Agency/HE HR Contact Overview Enter text. Name Enter text. 1 2 Phone Enter text. Procedures & Email Enter text. Timelines Needs Assessment Form 1. The agency/institution is the name of the employer submitting the classification & Criteria/Definitions compensation proposal. 2. The primary HR contact with knowledge of References the proposal and can speak on behalf of the agency. 16 April 2, 2019

  17. Needs Assessment Form General information Agency/HE Subject Matter Expert Agency/HE Budget Contact Overview (Must be Non-Rep) 3 4 Name Enter text. Name Enter text. Phone Enter text. Procedures & Phone Enter text. Email Enter text. Timelines Email Enter text. Needs Assessment Form 3. The primary subject matter expert who can provide detailed information specific to the Criteria/Definitions proposal. The SME must be nonrepresented. References 4. The agency budget contact who will be working with SHR on any costing or budget questions. 17 April 2, 2019

  18. Needs Assessment Form Selection criteria Select Criteria Overview Select choice(s) below. Class Plan Maintenance ☐ Compression ☐ Higher Level Duties ☐ Inversion ☐ Procedures & Inequities ☐ Recruitment ☐ Retention ☐ Timelines For descriptions and examples go to Classification and Compensation Proposal Process 2021-23. Needs Assessment Form Please check all the proposal criteria that apply to Criteria/Definitions your issue, as outlined in RCW 41.06.152 and RCW 41.06.157: References • documented recruitment and/or retention difficulties • salary compression or inversion • class plan maintenance • higher-level duties and responsibilities • inequities 18 April 2, 2019

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