Installation Boundary Mapping and the DoD Real Property Inventory - - PowerPoint PPT Presentation

DoD RPI Land Parcel Inventory DoD RPI Land Parcel Inventory 11 October 2007 SAME Mid-Atlantic Regional Conference Jeff Swallow

Installation Boundary Mapping and the DoD Real Property Inventory Program

DoD RPI Land Parcel Inventory

Real Property History

Real Property data reported to the Office of

the Secretary of Defense (OSD)

Need to accurately report the DoD land

interest for financial accountability

Audit reports state that DoD can not properly

account for and report real property

• Unreliable or unauditable valuations and asset

information

• Lack of integration of financial and property

systems

DoD RPI Land Parcel Inventory

Real Property Need

What’s Missing?

• Formal Guidance and Specific Implementation Protocols for

geospatial capture of Real Property Assets

• Integrated business processes for managing Property, Plant, &

Equipment (PP&E) across DoD

• Practical strategy to aggregate the data across multiple sources

Recognize DoD’s strengths and weaknesses

• Site (and Asset) unique identification registry

Necessary Outcomes

• Assignment of unique identifiers to all real property sites and

assets

• Enable linkage to personnel, property, and environmental

systems

• Reduced information asset management cost and increased

productivity

Results – Real Property Inventory Requirements

DoD RPI Land Parcel Inventory

RPUID Registry Concept

RP

Analyst FSM FAD Recap

Reports Federal Reports Congress

IFS ACES RP iNFADs WHS

DoDEA Systems DLA Systems TMA Systems

ODS / Data ODS / Data Warehouse Warehouse

User Interface Enterprise Services Layer

DISDI DISDI View er View er (GIS) (GIS) RPUID RPUID Registry Registry DoD Metadata DoD Metadata & XML & XML Registries Registries

Component Geo-databases

DoD RPI Land Parcel Inventory

Real Property UID Hierarchy

Installations Installations are composed of one or more are composed of one or more Sites. Sites. Sites are: Sites are:

• Managed by a single Service

Managed by a single Service

• A contiguous area of land

A contiguous area of land Sites Sites are composed of one or more are composed of one or more Land Land Parcels Parcels and/or and/or Facilities Facilities An individual An individual Facility Facility (e.g., building, (e.g., building, structure, linear structure) structure, linear structure) or

• r Land

Land Parcel Parcel

• Over 571,000 facilities on over 29M

Over 571,000 facilities on over 29M acres acres

Site A Site A Site B Site B Site .. Site ..

Facility(ies) Facility(ies) Facility(ies) Facility(ies) Land Land Parcel(s) Parcel(s) Land Land Parcel(s) Parcel(s)

Installation Installation

Site Unique Identification Project Focus Site Unique Identification Project Focus Asset Unique Identification Project Focus Asset Unique Identification Project Focus

DoD RPI Land Parcel Inventory

FY06 RPI Pilot Project

Installation Boundary Mapping for Land Geospatial Data Model

• Demonstrate an optimized and validated methodology of parcel

compilation for DoD installations

Compilation per “Real Property Inventory Requirements”, Jan 05 Deliverables per “DoD RPI Site and Land Recommendations for the SDSFIE”, Sep 05

• May 2006 Pilot Study Report

Documents processes, metrics & “Lessons Learned” Includes recommendations for future parcel creation efforts Furnishes specific & practical protocols for building Parcels & RP Sites

DoD RPI Land Parcel Inventory

ODUSD(I&E) Phase 1 Scorecard

Sites and Land Parcels Dover AFB, DE

Site Boundaries Land Parcels (owned) Land Parcels (non-owned)

Goals Accomplished:

• Established new geo-data model for

capturing RPI sites and land parcels DoD- wide

• Validated geospatial data collection

process and synchronization with Real Property Unique Identifier (RPUIR) registry

• Established per-unit data collection costs

Process Confirmed

• Mapped parcels using land descriptions

from legal deeds

• Compiled sites in accordance with RPIR

rules

• 18 installations in National Capital Region

(NCR) and USACE Seattle District area

• Data delivered May 06, distributed to

Services Jun 06

DoD RPI Land Parcel Inventory

RPIR Work Product

Installation_Area [CIP 2007] RPI_Parcels [Andrews Pilot 2006]

New Level of Data Granularity Attributes per RPIR Guidance Interactions w PPE Spectrum

DoD RPI Land Parcel Inventory

Lessons Learned

Research

• Identify responsible installation level POC
• Obtain most recent tract register or parcel listing per

installation when available

• Initial site visit to where vesting documents are stored to

determine level of effort for research

• Perform additional research at state and local level
• Determine boundary of site to acquire full imagery of site
• Original Reservations – additional research needed to

determine parcel boundaries labeled as prior acquisitions or

• riginal reservations on RESM
• “Official” list of installation names and site determinations

before compilation to ensure consistency with the DoD Site Registry

DoD RPI Land Parcel Inventory

Lessons Learned

Compilation

• Compile adjacent installations among different services

simultaneously (Ft Lewis – McChord AFB)

• Compile all components of the site at same time (outgrants,

disposals, parcels)

• Use imagery along with vesting documents to resolve

erosion and accretion

• Use COGO supplemented with digitization when vesting

document is incomplete

Geodatabase

• Feature class created to handle non-polygonal tracts
• Manage the RPI geodatabase versions using Microsoft Visio
• Feature level metadata – need link to records in

geodatabase as to the status of the parcel (complete, issues, etc.)

• Review and revise topology rules
• Update metadata guide to include all features

DoD RPI Land Parcel Inventory

ODUSD(I&E)Phase Projects

Real Property Inventory Requirements (RPIR)

Projects

• 2005 OSD Pilot Phase I: Land Parcel Mapping

Process development

18 Installations in National Capital Area and Seattle USACE

• 2006 OSD RP Land Parcel Mapping Phase II &

Environmental Liability Reconciliation Pilot

50 Installations across Army, Navy, Air Force and Marines

• 2006-2007 USAF Land Parcel Mapping Project

40 Air Force installations

DoD RPI Land Parcel Inventory

Phase II Approach

Compilation methodology through services

• Army – Digitized existing Audited tract maps
• Air Force and Navy – using existing deeds, legal

documents, and tract maps gathered at the installation level to compile installation

DoD RPI Land Parcel Inventory

Personnel

RPI Personnel

• Technical Manager - a licensed surveyor responsible

for the RPI Land Parcel compilation

• Survey/GIS Technician – Performs parcel COGO or

digitization from deeds and tract maps

• GIS Manager – responsible for data migration, QAQC

and final data formatting

DoD RPI Land Parcel Inventory

Workflow

DoD RPI Land Parcel Inventory

Spatial Data Components

SDSFIE Compliant Personal Geodatabase

• RPI Land Parcel Area - Polygons representing the geographic extent of
• wned land parcels and less-than-fee surface rights
• RPI Land Parcel Line – Linear components representing the land

interest in which there is no area

• RPI Sites - RPI site boundaries shall represent the geographic extent of

all contiguous land parcels in which the DoD has legal interest.

• RPI Disposals – Land reassigned to other DoD entities, transfer to

another DoD or Non DoD entity, exchange, donation, loss by disaster, demolition, and sale

• RPI Outgrants – Polygons representing the geographic extent of lands
• utgranted by DoD
• Feature Level Metadata – Object table linked to the spatial tables,

capturing how the data was created, what source documents used, and any issues encountered during compilation

Topology rules enforced

DoD RPI Land Parcel Inventory

Compilation Overview

Collect all legal documentation, existing data Review/Scrub Legal Instruments COGO Using ArcMap tools Attribute Data Create Feature Level Metadata Review Data w/Technical Manager Approve by Technical Manager Metadata QAQC Review Draft Data w/Installation Deliver Final data approved by RPO at Installation

DoD RPI Land Parcel Inventory

Technical Manager and Survey/GI Techs GIS Manager

Compilation Roles

Research/Scrub/Review legal data Digitize and Compile deeds Complete attribution Finalize Land Parcel decisions Review compilation w/RPO Create Site Summary Report Create Sites Perform topology checks Perform spatial/attribution checks Prepare data for final delivery

DoD RPI Land Parcel Inventory

Compilation Process

Determine Sites to Compile Extract Sites for ACES roll up or site listings

provided by services

DoD RPI Land Parcel Inventory

Compilation Process

Document Preparation Scrubbing

• All available Project maps in PDF format (Tract map or latest

final audit map)

• Tract identifiers
• Site Summary Report- Create a word document for

summary report at startup. Document as much as possible explaining thoroughly any decisions or issues encountered as you progress with the process.

Objective - to be able to complete a one to one correlation

between tract #’s shown on map and tract #’s shown on tract registry as to whether the tract is fee, less than fee, or disposed

• f.

DoD RPI Land Parcel Inventory

Compilation Process

Examples of scrubbed data

• FEE – Green
• Less-Than-Fee – Magenta
• Disposal - Blue

DoD RPI Land Parcel Inventory

Compilation Process

Review Deeds & Compare to Tract Map

DoD RPI Land Parcel Inventory

Compilation Process

DoD RPI Land Parcel Inventory

Compilation Process

RPI Land Parcels QAQC and Attribution

• Initial QAQC
• Topology Checks
• Attribution

RPI Site Creation and Attribution

• RPI Site Creation
• Topology Checks

RPI Site Comparison and attribution Metadata Final Delivery of RPI Geodatabase and

Report

DoD RPI Land Parcel Inventory

Shows location of

found monuments near McConnell

McConnell AFB Case Study

DoD RPI Land Parcel Inventory

Ground Point 200

Sec 19 Sec 13 Sec 18 Point 200 Sec 24

T28S R1E T28S R2E

McConnell AFB Case Study

DoD RPI Land Parcel Inventory

Ground Point 201

Sec 19 Point 201 Sec 25 Sec 28

T28S R1E T28S R2E

Sec 30

McConnell AFB Case Study

DoD RPI Land Parcel Inventory

Ground Point 202

Sec 25 Sec 24 Tract 138-E Point 202

T28S R1E

McConnell AFB Case Study

DoD RPI Land Parcel Inventory

Holloman AFB Case Study

The data set that was used was the most accurate available without doing an actual survey.

DoD RPI Land Parcel Inventory DoD RPI Land Parcel Inventory

Questions? Questions?

Jeff Swallow (757) 398-6898 jeffrey.swallow@woolpert.com Matt Schrader (618) 632-7004 matt.schrader@woolpert.com

DoD RPI Land Parcel Inventory

Real Property Accountability

Real Property Accountability (RPA) provides the warfighter and

CBMs access to near-real time secure, accurate and reliable information on real property assets, and environment, safety, and occupational health sustainability.

Objectives:

• Access to more reliable and accurate real property and

Environment, Safety, and Occupational Health (ESOH) information for both warfighter and business mission use.

• The ability to link individual people and personal property to

specific real property assets.

• The ability to link people, real and personal property to specific

environmental sites and liabilities.

• Decreased operational cost and cycle times, enabled by increased

consistency of data, reduced re-work and data calls.

• Improved accuracy and auditability of financial statements.