Humanitarian Network and Partnership Week- Geneva - 2020 ESUPS - - PowerPoint PPT Presentation

Humanitarian Network and Partnership Week- Geneva - 2020

ESUPS session HNPW 2020 - Agenda

9h00-9h30 Opening Introduction to ESUPS David David 9h30 - 10h00 Data Collection Florent - Sue 10h00 - 10h30 Data Anaylsis Jason 10h30 - 11h00 BREAK BREAK 11h00 - 11h30 Advocacy Burcu 11h30 - 12h00 Communications Sofia 12h00 - 12h30 Wrap up Florent

Humanitarian Network and Partnership Week- Geneva - 2020

ESUPS session HNPW 2020 - Agenda

9h00-9h30 Opening Introduction to ESUPS David David 9h30 - 10h00 Data Collection Florent - Sue 10h00 - 10h30 Data Anaylsis Jason 10h30 - 11h00 BREAK BREAK 11h00 - 11h30 Advocacy Burcu 11h30 - 12h00 Communications Sofia 12h00 - 12h30 Wrap up Florent

Humanitarian Network and Partnership Week- Geneva - 2020

What is ESUPS?

Humanitarian Network and Partnership Week- Geneva - 2020

Data Collection Data Analysis Advocacy What you have? What you should have? Data Sharing/ Loan & Borrowing/ branding

ESUPS…. How/ Where?

Pilots Asia Haiti

Humanitarian Network and Partnership Week- Geneva - 2020

ESUPS session HNPW 2020 - Agenda

9h00-9h30 Opening Introduction to ESUPS David David 9h30 - 10h00 Data Collection Florent - Sue 10h00 - 10h30 Data Anaylsis Jason 10h30 - 11h00 BREAK BREAK 11h00 - 11h30 Advocacy Burcu 11h30 - 12h00 Communications Sofia 12h00 - 12h30 Wrap up Florent

Humanitarian Network and Partnership Week- Geneva - 2020

Pillar 1 - Data Collection

On registration

• nly access

2 types of users Ownership by users once

• rganisation

registered

Humanitarian Network and Partnership Week- Geneva - 2020

Data Collection- STOCKHOLM Platform

ESUPS approves PALM as the Data Collection Tool PALM No longer available Engagement with new countries put

• n hold

Identification seed funding for new platform development STOCKHOLM Tender launched STOCKHOLM Tender finalised PHASE 1: Visuals PHASE 2 : Back to PALM functionalities PHASE 3 : New Functionalities consultation and definition + roll out Final Phase Hand- Over to neutral and independent body Feb 2018 May 2019 June 2019 Aug 2019 Dec 2019 Jan 2020 Feb 2020 Apr 2020 May 2020 to Dec 2021 Dec 2021

Humanitarian Network and Partnership Week- Geneva - 2020

STOCKHOLM Layers - Discussion

Global Regions National Economic zone Provinces Districts City

Community

Humanitarian Network and Partnership Week- Geneva - 2020

Data Collection

Humanitarian Network and Partnership Week- Geneva - 2020

Examples Levels Philippines Nepal Indonesia Notes Global No change, all agencies use the same term Agree these are the generic terms, very little to no change across the agencies and governments Regional No change, all agencies use the same term National No change, all agencies use the same term Provincial Island group Provincial Provincial Some discussion required to agree with recommendation made Districts Regions Districts Cities regencies Communities provinces Municipalities District Where stuff actually is Agreement to be made on terms and how deep do we go Barangyas Village

Layers - Option 1

Humanitarian Network and Partnership Week- Geneva - 2020 Option 1 - Map the structure to a set of agreed terms Agreed Terms: 1 - Global, 2 - Regional, 3 - National– all similar Suggested: 4 – District, 5 – Sub District (provinces and communities would sit here)

Pros

• Simpler to set up
• See the goods at a relatively

low level with comparison

• n location
• Easier identification of stock

and location Cons

• May result in more work for

the CO to follow the mapping

• Pressures governments to

use our systems

• Limited flexibility

Option 2

Humanitarian Network and Partnership Week- Geneva - 2020

Pros Cons

Option 2 - Each organisation or country to define their own structure providing them with “level 1, level 2, level 3 etc… they (collectively at country level or under the direct responsibility of each government) would decide what level attribute works for them

• Relatively easy system that

allows CO to decide on what levels regions, provinces fit into

• Simple to produce reports

for oversight of stock

• If levels are too low and too

many, could cause confusion

• Potentially difficult to program

into the system unless a max level is set

• More difficult to see where

stock is with a variety of locations under 1 descriptor

Option 3

Humanitarian Network and Partnership Week- Geneva - 2020

Pros Cons

Use a system similar to the example of the government health structure, with 3 key levels (National, Regional and Local) and Local would cover sub locations

• Simple and easy to follow, with

Countries having flexibility as to where lower locations are

• More difficult to see where

stock is with a variety of locations under 1 descriptor

• The word “region” could then be

confused with the level up over National

Option 3

Humanitarian Network and Partnership Week- Geneva - 2020

Government Health Structure (Example)

Next Steps

Humanitarian Network and Partnership Week- Geneva - 2020

• Short discussion Q & A on the options
• Decide on an options which best suits the majority
• Start the development of the structure agreed
• Test

ESUPS session HNPW 2020 - Agenda

9h00-9h30 Opening Introduction to ESUPS David David 9h30 - 10h00 Data Collection Florent - Sue 10h00 - 10h30 Data Anaylsis Jason 10h30 - 11h00 BREAK BREAK 11h00 - 11h30 Advocacy Burcu 11h30 - 12h00 Communications Sofia 12h00 - 12h30 Wrap up Florent

Humanitarian Network and Partnership Week- Geneva - 2020

Humanitarian Network and Partnership Week- Geneva - 2020 Disaster data Warehouse data Distances data Items data Em-Dat data (2013- 0576) Affected districts per disaster (FLOODS) Affected people per district per disaster (4320 ppl)

Manual Typing Census Data

Of 101 disasters, 34 have NULL “Affected” Warehouse Name (from stock data) Biratnagar 56613, Nepal

Cleaning

List of Warehouses & provinces

Biratnagar Biratnagar (with space) Biratnagar Sub- metropolitan- 10, Tintolia, Morang Biratnagar, ward-12

Driving Distances

Via Google Maps

Reality adjustment

Field cross check

Stock report

Blanket Blankets BLANKET

Cleaning

Other Issues

Pillar 2 - DATA ANALYSIS: collect & clean

Humanitarian Network and Partnership Week- Geneva - 2020

Disasters Summary

90% disasters < 250,000 affected > 10% disasters 102 disasters affecting more than 100 people since 1980

2 4 6 8 10 12 14 How many disasters People Affected (Scale doubles at each bucket)

Sum of people affected by disaster type Count of disasters by type

Humanitarian Network and Partnership Week- Geneva - 2020

Warehouse locations 20 Depot Locations from Stock Report Ones in circles I combined to make easier to interpret

Humanitarian Network and Partnership Week- Geneva - 2020

Warehouse locations (Potential) 77 Provinces we assume are disaster distribution points

Humanitarian Network and Partnership Week- Geneva - 2020

Model and Metrics.. How does it work?

Data on needs (people affected) Transportation times/costs Disaster scenarios Inventory data

Inputs The model

(A bunch of math)

Objectives:

• Allocates inventory minimizing time or cost to respond
• Optimizes average response time over all possible scenarios

Output

Assessment Guidance

Humanitarian Network and Partnership Week- Geneva - 2020

ANALYSIS – Current Stock - BLANKETS

Item Number Units People served per item People Served Fraction of Disasters Served with OnHand inventory People affected by 90% of disasters Can current stocks handle 90th percentile disaster Receommended Stocks Increase stocks by BlanketGen 111,637 2.2 244,100 0.92 225,000 Yes 102,899 0% HygieneKit 43,619 1 43,600 0.69 225,000 No 225,000 416% KitchenSetGen 3,864 5 19,300 0.61 225,000 No 45,000 1065% PlasticSheet4x6 104,960 2.5 262,400 0.92 225,000 Yes 90,000 0% ShelterKit 19,627 5 98,100 0.83 225,000 No 45,000 129% SleepingMats 6,806 1 6,800 0.45 225,000 No 225,000 3206% Tent 829 5 4,100 0.35 225,000 No 45,000 5328% WaterCollectStorage 62,574 2.5 156,400 0.84 225,000 No 90,000 44%

Humanitarian Network and Partnership Week- Geneva - 2020

1.00 1.05 1.10 1.15

BlanketGen HygieneKit KitchenSetGen PlasticSheet4x6 ShelterKit SleepingMats Tent WaterCollectStorageVessel_Bkt

0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 Kathmandu 44600 Janakpur Pokhara Bharatpur 44200 Hetauda Dhangadhi Bhimdatta Dasharathchanda Value (in hours) of adding invenotry to warehouse

Best Place to add Blankets Best place to move blankets FROM

Humanitarian Network and Partnership Week- Geneva - 2020

Blankets: Actual Vs Optimum

20,000 40,000 60,000 80,000 100,000 120,000

Actual Inventory Optimal Inventory

Biratnagar 56613, Nepal Hetauda, Nepal Janakpur, Nepal Bharatpur 44200, Nepal Kathmandu 44600, Nepal Siddharthanagar, Nepal Nepalgunj, Nepal Phidim 57400, Nepal Dipayal Silgadhi 10800, Nepal Bhimdatta, Nepal Birgunj, Nepal Pokhara, Nepal Dhangadhi, Nepal Dasharathchanda, Nepal Besisahar 33600, Nepal

Biratnagar Hetauda Janakpur Bharatpur Kathmandu Siddharthanagar

Humanitarian Network and Partnership Week- Geneva - 2020

OPTIMUM locations - BLANLKETS

Humanitarian Network and Partnership Week- Geneva - 2020

Humanitarian Network and Partnership Week- Geneva - 2020

Performance

Humanitarian Network and Partnership Week- Geneva - 2020

Performance

Humanitarian Network and Partnership Week- Geneva - 2020

Timeline

Humanitarian Network and Partnership Week- Geneva - 2020

Stock data gathering Logistics information collection Cleaned data analysed Presentation HNPW Presentation Nepal partners Integration in STOCKHOLM platform Dissemination of the Results July 2019 October 2019 Dec 2019 Jan 2020 Feb 2020 March 2020 June 2020 Dec 2021 Start Em-Dat data cleaning

ESUPS session HNPW 2020 - Agenda

9h00-9h30 Opening Introduction to ESUPS David David 9h30 - 10h00 Data Collection Florent - Sue 10h00 - 10h30 Data Anaylsis Jason 10h30 - 11h00 BREAK BREAK 11h00 - 11h30 Advocacy Burcu 11h30 - 12h00 Communications Sofia 12h00 - 12h30 Wrap up Florent

Humanitarian Network and Partnership Week- Geneva - 2020

The impact of loan-borrowing and postponement on prepositioned relief stocks

Pillar 4 – Advocacy & Comm’s

Humanitarian Network and Partnership Week- Geneva - 2020

Burcu Balçık

Associate Professor, Özyeğin University (OzU), İstanbul, Turkey

Joint work with: Marie-Eve Rancourt (HEC Montréal) Lamia G. Kasap (OzU) Florent Chane (ESUPS)

The Team Burcu Balçık

Associate Professor OzU

Marie-Ève Rancourt

Associate Prof. HEC Montréal

Lamia G. Kasap

PhD Student OzU Humanitarian Network and Partnership Week- Geneva - 2020

➢ Working with ESUPS since May 2019 ➢ Related projects: Collaborative Prepositioning

▪ Researchers: Selene Silvestri, Jessica Rodríguez-Pereira, Hani Zbib, Gilbert Laporte ▪ Collaborators: Florent Chane

ESUPS

❖ Prepositioning

– A vital and widely-implemented disaster preparedness strategy – Expensive (Sleeping money)

❖ Improve preparedness via collaborative practices

– Resource pooling – Improve cost efficiency – Improve/Maintain time efficiency

❖ Collaborative logistics

− Well-established in traditional supply chains − Increased recent attention in humanitarian practice and research

− What? How? When? − How to share savings, costs and risks? Motivation Collaborative prepositioning in the Caribbean

Humanitarian Network and Partnership Week- Geneva - 2020

Can the efficiency of prepositioned stocks be improved by loan- borrowing (stock sharing) and postponement of branding?

Purpose of the Study

Humanitarian Network and Partnership Week- Geneva - 2020

Qb

1

Qu

1

Amount of unbranded stock held by agency 1 Amount of branded stock held by agency 1

One Warehouse Multiple Warehouses (Regional and Country)

Demand points Country warehouse Regional warehouse

❖ In private sector, postponement (a.k.a. delayed product differentiation) has been widely implemented.

➢ For example, computer production (DELL)

Benefits of postponement for DELL: ▪ Reduced lead times: 4 weeks to 1 week ▪ Reduced finished goods inventory: 30-45 days to 4 days

Benefits of Postponement

Humanitarian Network and Partnership Week- Geneva - 2020

Product differentiation at the manufacturing stage

Product differentiation after customer order are received

1. Evaluate the impact of collaborative prepositioning via loan-borrowing and postponement of branding on response performance (cost and time)

▪ 100% Branded stocks ▪ 100% Unbranded stocks ▪ Partially branded stocks

2. Develop a decision support tool to optimize the use of resources (maximize response performance)

▪ Given a fixed target inventory level of each agency, what percent of prepositioned stocks must be kept in branded versus unbranded form?

Objectives

Humanitarian Network and Partnership Week- Geneva - 2020

❖ Compare the required level of stock needed in one warehouse when 100% branded (no sharing) versus 100% unbranded (sharing)

Benefits of Postponement: An Example

Humanitarian Network and Partnership Week- Geneva - 2020

Data

• 10 years of dispatch data from IFRC

Panama warehouse for five agencies

• Product: Hygiene kit

Savings from sharing stocks

• Reduction in inventory for the

same response level

# of agencies

❖ Advocacy – Demonstrate the benefits of loan-borrowing and postponement of branding strategies to the humanitarian stakeholders – Adapt the best collaborative strategies from the private sector to facilitate implementation in the humanitarian sector ❖ Implementation – Develop tools that will support agencies to evaluate the benefits of collaborative strategies and implement them in different settings

• Optimize resource utilization by pooling resources
• Maximize the impact of future responses (reach more people in need)

❖ Partnerships – Contribute to the reinforcement of partnerships (SDG 17) among humanitarian agencies and also practitioners and academics

Potential Impact

Humanitarian Network and Partnership Week- Geneva - 2020

Steps of the Study

Humanitarian Network and Partnership Week- Geneva - 2020

Step 1.

• Understand the system
• Specify the objectives
• Define the scope

Step 2.

• Data Gathering & Analysis
• Agency data
• Historical disasters
• Realistic setting

Step 3.

• Modeling
• Simulation
• Optimization
• Analysis

Effective and efficient collaborative prepositioning via loan-borrowing and postponement of branding

Data Gathering & Analysis

Humanitarian Network and Partnership Week- Geneva - 2020

❖ Agency data

▪ Warehouses

• Locations & Capacities
• Operating regions
• Agencies in the same warehouse

▪ Relief items

• Target inventory levels
• Historical requests
• Amounts, Locations
• Historical dispatches
• Amounts, Origin/Destination

▪ Costs, lead times

➢ Challenges

▪ Limited data ▪ Different document/table formats ▪ Different terminology ▪ Different item specifications

❖ Historical disaster data

▪ Generate a disaster database

• Region: Caribbean, Central America,

South America

• Disaster types: Earthquakes, storms,

floods, landslides, volcanic activity

▪ Generate disaster scenarios for the focus region

Modeling

Humanitarian Network and Partnership Week- Geneva - 2020

Input

❑ Disaster scenarios

▪ location, timing, impact ▪ Demand

❑ Supply network

▪ Regional and country warehouses ▪ Agencies ▪ Relief items

• Target inventory levels
• Proportion of branded

items

❑ Lead times ▪ Transportation, supplier and branding

Simulation

Output

Performance measures

❑ Response time ❑ Proportion of demand satisfied ❑ Inventory costs

Timeline

Humanitarian Network and Partnership Week- Geneva - 2020

Kick-off Step 1: System Description Step 2: Data Gathering Step 3: Simulation model Step 3: Analysis & Results (Simulation) Step 3: Optimization Model Step 3: Analysis & Results (Optimization) Dissemination of the Results June 2019 September 2019 March 2020 May 2020 August 2020 December 2020 April 2021 Dec 2021 Step 2: Data Gathering & Analysis

Thank you! Questions/Comments?

Feedback

Humanitarian Network and Partnership Week- Geneva - 2020

ESUPS session HNPW 2020 - Agenda

9h00-9h30 Opening Introduction to ESUPS David David 9h30 - 10h00 Data Collection Florent - Sue 10h00 - 10h30 Data Anaylsis Jason 10h30 - 11h00 BREAK BREAK 11h00 - 11h30 Advocacy Burcu 11h30 - 12h00 Communications Sofia 12h00 - 12h30 Wrap up Florent

Humanitarian Network and Partnership Week- Geneva - 2020

Communications

Humanitarian Network and Partnership Week- Geneva - 2020

Objective: Inform about ESUPS and improve project visibility

WHAT

is ESUPS

• Mandate

WHO

• The Steering group
• Partners
• HLA
• Log Cluster
• HELP Logistics
• IAPG
• World Vision
• German Preparedness Group

HOW

can ESUPS help?

• Engage various

audiences

• Advocate research

findings

• Tools: open,

accessible and easy to navigate

HOW?

Humanitarian Network and Partnership Week- Geneva - 2020

Website Social Media Promotional material and Guidelines Objective: Inform about ESUPS and improve project visibility https://esups.org

Humanitarian Network and Partnership Week- Geneva - 2020

• Build online presence
• Optimise website
• Implement

Communications plan

• Monitor results
• Revise

Communications strategy Mar 2020 Jun 2020 Mar - June 2020

• Collect Communications

material from partners

• Finalise guidelines and SOPs
• Identify fora and events to

present project and findings 2019

• Develop promotional material
• Update website
• Set up Communications plan

Timeline

ESUPS session HNPW 2020 - Agenda

9h00-9h30 Opening Introduction to ESUPS David David 9h30 - 10h00 Data Collection Florent - Sue 10h00 - 10h30 Data Anaylsis Jason 10h30 - 11h00 BREAK BREAK 11h00 - 11h30 Advocacy Burcu 11h30 - 12h00 Communications Sofia 12h00 - 12h30 Wrap up Florent

Humanitarian Network and Partnership Week- Geneva - 2020

Next Steps - summary

PHASE 1: Visuals PHASE 3 : New Functionalities consultation and definition + roll out Feb 2020 May 2020 to Dec 2021 Dec 2021

Humanitarian Network and Partnership Week- Geneva - 2020

• Presentation Nepal partners
• Step 2: Data Gathering &

Analysis

• Build online presence

Optimise website Implement Communications plan Integration in STOCKHOLM platform Monitor results Revise Communications strategy Mar 2020 Jun 2020 Step 3: Simulation model Step 3: Analysis & Results (Simulation) Step 3: Optimization Model Step 3: Analysis & Results (Optimization) Dissemination of the Results Final Phase Hand-Over to neutral and independent body May 2020 Aug 2020 Dec 2020 Apr2021

STOCKHOLM DATA ANALYSIS ADVOCACY COMMUNICATIONS

Apr 2020 PHASE 2 : Back to PALM functionalities

• Collect Communications

material

• Guidelines and SOPs
• Identify fora and events to

present project and findings

Questions/Comments?

Feedback

Humanitarian Network and Partnership Week- Geneva - 2020