How to submit an application Supported and implemented by: In - PowerPoint PPT Presentation

African-German Youth In Init itiative – In Innovation Fund How to submit an application Supported and implemented by: In cooperation with: RESEAU AGYI BENIN 1

Agenda 1. Introduction to the AGYI-IF 2. Eligibility 3. Application procedure 4. Administrative information 5. Technical information 6. Budget 7. Contracting 2

The AGYI AU Agenda 2063: goal to provide AGYI: joint initiative Africa’s youth with between Germany better opportunities and the AUC to (education, training, improve youth skills, employment, exchange focussing economic on SDG and the AU opportunities, Agenda 2063 leisure and cultural activities) 3

The AGYI Innovation Fund AGYI-IF is a competitive grant scheme financed by GIZ and administered by GFA Consulting Group according to GIZ rules AGYI- IF supports ideas and concepts for innovative exchange programmes, exchange preparation and follow-up measures, alumni networks and community-based change projects initiated by alumni 4

Introduction to the AGYI-IF – two calls for proposals 1 st call October 2019 2 nd call Beginning 2020 End date of AGYI-IF: October 2020 5

AGYI-IF - participating countries South Africa Tanzania Benin, also Ghana Togo a hub for 6

Introduction to the AGYI-IF – local technical support from IOs WESSA – Mike Denison South Africa (mike.denison@wessa.co.za) TYC – George Kessy Tanzania (george.kessy@tzyc.org) Benin, also a hub for GIZ AGYI Benin - Fawaz Ayah also Togo and Ghana: (fawaz.ayah@giz.de) 7

Introduction to the AGYI-IF – local administrative support from GFA Jurie van Niekerk South Africa (jurie-van.niekerk@gfa-group.de) Joel Mwakitalu Tanzania (joel.mwakitalu@gfa-group.de) Benin, also a hub for Jean-Marie Houngbo Ghana, and Togo (jean-marie.houngbo@gfa-group.de) 8

Eligibility - Applicant Resident of the eligible countries Benin, Ghana, South Africa, Tanzania, Togo Action to be implemented by youth (age 14 to 35) 9

Eligibility - Applicant Registered organisation • Registered alumni organisation from an African-German youth exchange programme or African-German voluntary youth service programme • Registered host or sending organisation (from an African-German youth exchange programme or African-German voluntary youth service programme) • Registered organisation (alumni, sending/host organisation) preparing a project in the context of the African-German youth exchange. In this case a brief description of project idea and name African-German youth organisation foreseen as future partner must be provided. • Registered parent organization for a non-registered alumni organisation 10

Eligibility – Applicant For non-registered youth groups • Apply under a registered parent organisation • Contract will be signed with registered parent organisation Registered parent organisations • Can submit a number of applications for different non-registered youth groups with different proposal titles • Can submit one proposal for their own organisation when they meet all eligibility criteria 11

Eligibility – countries for implementation Ghana Benin The action can be implemented also in Germany, South however, the Tanzania applicant must be Africa based in one of he eligible African countries Togo Germany 12

Eligibility – eligible actions and budget Support of alumni structures and networks Budget: 2.000 EUR – 10.000 EUR Innovative Community based exchange formats actions and approaches Budget 2.000 EUR – Budget: 2.000 EUR 10.000 EUR – 15.000 EUR 13

Eligibility – action and budget In application chose only one eligible action – otherwise application will be rejected 14 Application will gain more evaluation points when it targets marginalised groups with regards to age, gender, class, ethnicity, language, education, disabilities 14

Eligibility - costs 1. Supplies, postage, telephone, bank fees, office rent ( up to 50% of total costs allowed ) 2. Travel ( up to 50% of total costs allowed ) 3. Workshops/training (for each workshop/training start separate lines) 4. Visibility/advocacy action The local subsidy 5. Personnel costs ( up to 30% of total costs allowed ) of the AGYI-IF cannot be used 5.1 Top-up payments for co-financing 5.2 Consultancies project applications for 6. Other (please specify, examples given below) programmes of 6.1 Publications Engagement Global (ASA, 6.2 Studies, research ENSA, CHAT, wwB, 6.3 Translation, interpreters Weltwärts) 6.4 Monitoring 15

Eligibility - duration 5 months of duration No extension in duration possible No changes to budget possible 16

Application procedure – general information • Web-based • Potential applicants will be provided via email with a link to the application documents. • Language: Choice of English or French. • Documents in Swahili will be available for orientation. However, the application and all its documents have to be in French or English . • Some administrative information has to be entered online. Project proposal, budget, logical framework, work plan are separate documents to be uploaded. 17

Application procedure – general information • Advice • Complete budget, logical framework and work plan before writing the proposal to assure coherence • Check the evaluation grid for guidance to make sure your proposal can score the maximum number of points • Support • Online support: questions can be submitted via e-mail in first 2 weeks after publication of the call • Up to week 3 you will receive answers to your questions 18

Administrative information - the first step of the online application Applicant details • Contact details • Uploaded registration document Questions related to the management and accounting system of the applicant Anti-corruption confirmation Which eligible action is addressed by the proposal Some additional questions • How did you hear about this call • Quality of support received 19

Technical information - logical framework Logical Framework (enter action and applicant name ) Intervention logic Indicator/s Target Source and Assumptio (value & means of ns reference verification month/year) Where relevant other Quantitative and/or The intended Sources of short-term effect(s) of qualitative variable final value of the information and the intervention focusing that provides a indicator(s). methods used Result on behavioural (of the simple and reliable to collect and target group) and mean to measure report institutional changes the achievement of (including who resulting from the the corresponding and when/how intervention result frequently). 20

Technical information - logical framework Logical Framework ( enter action and applicant name ) Intervention logic Indicator/s Target Source and Assumptions (value & means of reference verification month/year) Activities required Factors outside to achieve the project result management's Activities control that may influence the In case assumptions are formulated that are achievement of the very likely to occur and will negatively effect result negatively the result it is a Killer Assumption . In that case the project has to be redesigned. Example: Sufficient interest in project activities among the target group. 21

Technical information - work plan Work Plan (enter action and applicant name) Start date: Activity M M M M M Responsible Document serving 1 2 3 4 5 (Comment: only as proof of one person, this implementation does not mean that there cannot be others involved) 1. Enter result 1.1 describe activity 1.2 describe activity Consider entering specific activities And so forth for monitoring the result’s 2. Monitoring of indicators indicator/s. This might require specific activities such as a survey. 22

Technical information – chapters of project proposal 1. Logistic and timing 2. Background information 3. Overall objective, specific objective and expected results 4. Definition of the indicators and sources of verification 5. Activities linked to each expected result - Font to be used: Arial 11 - Maximum half a page for each of the 11 6. Assumptions chapters 7. Methodology - Additional information on how to complete the chapters is given in the 8. Coherence format 9. Expected sustainability (continuation after the end of the action) 10. Monitoring 11. Justification of budget 23

Budget template A budget template in Excel is provided. It cannot be shown here, as it would not be legible. Please refer to the distributed print-out. The contractor reserves the right to discuss changes to the proposed budget if required. The budget must be submitted in Excel - not as a PDF or other type of document. If the budget is not submitted as an Excel sheet, the application will be rejected. 24

Evaluation procedure Evaluation of the Establishing short list proposal and supporting Compliance check based of achieved documents with help of evaluation points evaluation grid If any of the questions under Administrative Information is incomplete or answered with a no, the application is rejected at this point of the evaluation. 25