Harvey Jones Channel Improvements Project Non-Mandatory Pre-Bid Conference April 14, 2014 1
Harvey Jones Channel Improvements Project • Introductions: – SSCAFCA Staff • Charles Thomas, P.E., Executive Engineer • Jim Service, Field Services Director • Debbie Casaus, Procurement Officer • Andres Sanchez, Drainage Engineer – Bohannan Huston Inc. • Scott Armstrong, P.E. 2
Harvey Jones Channel Improvements Project • Funding – SSCAFCA Bonds Funds – State Funds – FHWA Federal Funds • Federal Funds mandate federal requirements 3
Harvey Jones Channel Improvements Project • Where exactly is the project? 4
Harvey Jones Channel Improvements Project • Current site conditions 5
Harvey Jones Channel Improvements Project • Bid Highlights – The bid includes: • Removal of 3,648 SY of existing concrete channel invert • Reshape invert into trapezoidal shape • Install concrete along new trapezoidal shaped invert • Install concrete ramps and working pad in sediment pond at end of concrete channel 6
Harvey Jones Channel Improvements Project Site layout – Demolition ITEMS 2 THRU 6 ARE BY OTHERS 7
Harvey Jones Channel Improvements Project • Site Layout – Concrete placement 8
Harvey Jones Channel Improvements Project • Site Layout – Concrete placement (cont’d) Sediment pond Excavation by others End of existing channel New working pad And access ramps 9
Harvey Jones Channel Improvements Project • Stormwater Pollution Prevention Plan (SWPPP) – The SWPPP was written to cover both the sedimentation basin excavation and the concrete removal and replacement – The successful bidder will assume maintenance of the SWPPP upon mobilization – Sediment pond excavation contractor will be complete with that element of the project by May 10, 2014 10
Harvey Jones Channel Improvements Project • Bid Schedule – Last day to submit written questions is Wednesday, April 16 by 5:00 PM • Submit all questions via e-mail to dcasaus@sscafca.com – SSCAFCA will post responses to written questions on web page by Friday, April 18 by 5:00 PM – Bids are due to SSCAFCA by 3:00 PM on Tuesday, April 22. Public bid opening shortly after 3:00 PM. 11
Harvey Jones Channel Improvements Project • Response to Questions vs. Addenda – SSCAFCA may receive questions not meriting an official Addenda (e.g. bid process questions). SSCAFCA may issue a “Response to Questions” document that will be posted to our website to answer those questions. These DO NOT need to be acknowledged on the bid form. – Addenda will be separate documents (aside from the “Response to Questions” document) posted on our website. Addenda will be clearly labeled and MUST be acknowledged on the bid form. – It is the responsibility of the bidder to be familiar with all documents posted on the website for this bid. 12/12/2012 12
Harvey Jones Channel Improvements Project • Project Schedule: – SSCAFCA will determine the lowest responsive bidder by Thursday, April 24 – SSCAFCA will contact the lowest responsive bidder by Thursday, April 24 and begin the contracting process – Upon completion of the contracting process and issuance of notice to proceed, contractor will have until June 15, 2014 to achieve final completion. • Extensions MAY be granted depending on weather forecast • Why this last condition? 13
Harvey Jones Channel Improvements Project • Because: 14
Harvey Jones Channel Improvements Project • Remember: – Mandatory bid attachments • Bid Security with Agent’s Affidavit • List of proposed subcontractors • Non-Debarment Certification • New Mexico Pay Equity Reporting Acknowledgment • Bidder’s List of Quoters for the Disadvantaged Business Enterprise Program • Race-Conscious Measure Project Contract Goal for DBE Program in Highway Construction • SSCAFCA Campaign Contribution Disclosure Form • Non-Collusion affidavit • Federal Disclosure of Lobbying Activities, if required – Make sure prime AND all subcontractors (not suppliers) are currently registered with the Department of Workforce Solutions – Make sure to acknowledge any Addenda on your Bid Form 15
Harvey Jones Channel Improvements Project • Questions? 16
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