Harmony User Group Conference April 16, 2015 Introduction Your - - PowerPoint PPT Presentation

Harmony User Group Conference

April 16, 2015

Introduction

STN Support Hours M-F 7am – 5pm

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Your STN Support Staff:

• David Licht
• John Johnson
• Susan Day
• Patti Ratcliff
• Michelle Tubbs, Supervisor

Introduction

This presentation will be posted in Learning Connection in the Data Collection and Reporting Community under Files and Bookmarks, Resources Folder.

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DATA COLLECTION NEWS

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Mid-Week Announcements made every Wednesday in Data Collections and Reporting Community – Be sure to have STN administrator signed up and receiving.

Information on opening and closing of Collections along with news of updated layout postings.

AD – Additional Student Info

• Opens (May 5)
• Required Public, Charter, IN School for

the Blind and IN School for the Deaf

• Submit student data to complete the

information on the student groups of high ability and homelessness during the school year.

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AT – Attendance

• Opens (June 3)
• Clean-up and Sign Off (July 18th)
• Required Public, Charter, Accredited

Programs, IN School for the Blind and IN School for the Deaf

• Determining Accountability for Field 9

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CE – Certified Employees

• Opens (May 5)
• Required Public, Charter, Nonpublic,

Non-state accredited Nonpublic CHOICE

• Schools. (Optional to submit non-certified staff.)
• Submit years of experience based upon

actual years of experience; not pay scale (must have 120 days to count as one year of experience).

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CC – Course Completion

• Period 2, Opens (May 4)
• Yearlong courses cover two reporting periods. You

will report students once for each collection period. On the first collection period, report students who have completed course with the grade received by the end of the semester. For the second collection period, report student once who has completed along with last grade awarded. The report results will include number of students completing a course, the courses taken, and semester grade.

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CC – Course Completion

• Anything New!
• NOTE: CC, CP collections, period 1 reopened

to accommodate requested changes through Restricted File Transfer. Changes will update EE (Educator Evaluation) report.

• Contact STN_Support@doe.in.gov to submit

Period 1 “C” Collections Request form.

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CP – Certified Positions

• Period 2, Opens (May 4)
• Submit the positions on employees employed

during the academic school year.

• Each Corporation or other entity must have at

least one corp level administrator

• Each CE/CP record must have a matching

record

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DT – Dual Credit Completion

• Opens (July 31st)
• Submit data on the number and type of

courses for which students obtained dual

• credit. (i.e., where the student obtained both

high school credit and transcript course credit from a college or university.)

• Only courses approved by DOE for Dual

Credit reporting are to be submitted (2014- 2015 List of Subject Codes)

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EE – Educator Evaluation Results

• Opened April 14th.
• Submit data to allow schools to identify

student-to-teacher linkages that will be used to assign student Growth Model scores to teachers for the purpose of educator evaluations (IC 20-28-11.5)

• Each public corporation is required to

submit EE.

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ER – Educator Evaluation Results

• Opens October 2015
• Submit data to collect final summative

rating on each educator in your corporation as required by (IC 20-28-11.5-9)

• Required Public and Charter Schools
• SPN must exist in the DOE-SPN Lookup and

in the CP (Certified Position) report.

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ES – Expulsion & Suspension

• Opened (Mar. 11th)
• Important! Any suspension or expulsion

involving handguns, rifles, shotguns or

• ther firearms (reason codes 04, 05 or 06)

will require the description of the firearm used to be reported. The Firearm Verification Form will be available in the Application Center under Data Verification.

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GR – Graduate

• Opens (May 20th)
• For students not earning a diploma (Codes

6 and 7 in field #4) use Code 6 only for Field #3.

• Graduate record must be submitted for

Special Education Students prior to submitting a TR (termination record)

• 2014 Grad Rate Audit – Email to

GradRate@doe.in.gov

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LM – English Learners & Immigrant Students

• Collection Opens November (submission

& sign-off)

• All EL students to be assessed; IEP cannot

prohibit assessment see Scenarios on layout for clarification

• Foreign Exchange students must

be submitted.

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LM – English Learners & Immigrant Students

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Anything New!

• Changing the Prof. Levels to report 3

characters (1.0-6.0) with different levels. (1.0-1.9, 2.0-2.9, etc.) = Field #4.

• Changing the Prof. Level 6 = Native English

Speaker to be reported as NES (3 characters) = Field #4.

• Instrument Used; 5 & 6 will be renamed for

WIDA (no new codes) = Field #5

• This set the Corporation’s 2018

cohort

• This is the Corporation’s

enrollment counts published

• n IDOE-Compass
• This is the Corporation’s SES

published on IDOE Compass

PE – Pupil Enrollment – Impacts ?

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EV – Special Education Evaluation

For All Public Schools (Traditional and Charter) providing Special Education services

• Opened Wed., April 1st.
• Special Education services started and/or

closed during the 2014-2015 school year.

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EV – Special Education Evaluation

Anything New!

• Updated Field #5 from “Referral”, to

“Initiation Date / Referral Timeline”

• Updated Field #10, Code 7 Timeline

Compliance, Code #7 = Missed.

• Updated Summary Report to include update.

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SE – Special Education

For All Public Schools (Traditional and Charter) and State-Operated Schools providing Special Education services

• Period 2 Count Day and Open Date is Wed.,

April 1st.

• Submission phase closes April 17th at 8 a.m.
• Clean-up phase closes April 24th at 8 a.m.
• Sign-off only ends April 25th at midnight.

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SE – Special Education

Anything New?

• Validation of Developmental Delay

Exceptionality to Grade Level

• Definition of ED Full Time vs. Other - Full

Time = more than 50% of day receiving services and Other = less than 50% of day receiving services

• Field 8 removed – no longer collect type of

facility

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TR – Special Education Termination

• For All Public Schools (Traditional and

Charter) Schools providing Special Education services

• Required collection, sign-off, and cleanup

phase opens May 15th at 8 a.m.

• GR record must be submitted prior to TR

record.

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TR – Special Education Termination

Anything new!

• Do not report students who are transitioning from

preschool special education services (PK) to school age special education services (KG).

• The only preschool students that should be included in this

collection are preschool students who will not be receiving special education services as a school age student.

• Field 6, add #7 to Definitions of Reasons for Termination =

“Moved.”

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RT – Real Time

• Students are to be reported by the school or

program where they are attending

• Any PK student participating in a class

should be included on RT

• Students Accountability School does not

always equal reporting/educating school

• Check accountability list in STN App Center

under data verification>reports>real time accountability

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RT – Real Time – Impacts!

Cohorts, Mobility, Accountability:

• Use correct Exit dates and Codes to

report student’s mobility

• Enter correct grade level
• Enter correct accountability school

number

• Pupil Enrollment data is pulled from

Real Time; this sets the 2018 cohort

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TL - Testing Online and Barcode Labels

Collection for Summer Iread-3

• Opens Friday, April 17, 2015
• Is for any grade 3 student taking the

summer Iread-3 (re-test or new, online or paper)

• Collection Closes Wednesday, April 29, 2015

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• DOE-RT-Access (DOE-RA)

– New Field #5 – exit date – Updated Data File Formats

• DOE-ES (Expulsion/Suspensions):

– New codes for reporting Bullying incidents (no longer will be reported separately on another form) – This will include all Bullying; not just those that result in ISS/OSS/EXP – New codes for reporting Gang Related incidents – New codes to report Arrest Data (no longer will be reported separately on another form)

• DOE-AD (Additional Student Information):

– New field to report students with parent/guardian serving in any active duty branch of the Armed Forces – This will be a simple Yes/No field

Overview of Future Changes for 2015-16

Help Us to Serve You Better!

Email stn_support@doe.in.gov Provide: #Collection in the subject line (#ME) Give your Corp/School Number Provide Transfer ID Number (if needed) Provide STN/SPN (if needed)

We are automated! Your email will go into a work order system so you can track your concerns and is delivered to the appropriate data specialist.

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Helpful Tips

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Need a little assistance?

• Includes who submits for each collection, when

to submit and content specialists to contact for help.

• Other Contacts Tab for Non STN assistance like

accountability, food service, accreditation, etc.

• Living Document – updated often so check

back; located in Resources folder of Data Collection Community in Learning Connection

TIP #1: The Collection Summary Table

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• Did you know you can check the

Document Change History for updates to the Data Layout?

• 2015-16 data layouts will have a

new look! Areas added; Where to Report, Impacts, Collection Phases

TIP #2: Find Information

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Some people think that Data Layouts are long and boring!

• Try Clicking the Refresh button found at the right

side of both the Scoreboard and Collection Management when data submissions do not match up or sign-off is not an option.

• Data Submissions need to be deleted? This can be

done under Data Verification, Collection Management by selecting the RED X.

• Retrieve your final or old data submissions under

Administration, Retrieve Data.

TIP #3: Refresh, Delete & Retrieve

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Questions?

Finally …

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