Harmony User Group Conference Michelle Tubbs Assistant Director of - - PowerPoint PPT Presentation

Michelle Tubbs Assistant Director of Data Reporting

Harmony User Group Conference

@EducateIN

• The reporting period is May 6th –

June 7th or five days after the end

• f your school year.
• The reporting period will open at

8:00am and close at 4:00pm EDT on June 7th.

• Contact STN Support if your school

calendar is after June 7th to make arrangements to submit data.

DOE-AD (Additional Student Information)

@EducateIN

Report ALL qualifying students!

• Students identified and receiving

High Ability services generate grant dollars.

• Students identified and meeting

the definition of McKinney-Vento- Homeless at any time during the school year generate grant dollars.

DOE-AD (Additional Student Information)

@EducateIN

Reporting period May 13th 8:00am - July 12th at 4:00pm EDT Two NEW fields for 2018-2019 school year reporting! 1) Exit Date - added to assist in determining length of each enrollment record for each student. 2) Time Student Attends – added to assist in determining when students are enrolled and attending the program. Morning, Afternoon, or Evening. Any combination of these may be reported.

DOE-AL (Alternative Education)

@EducateIN

NEW validations for 2018-2019 school year reporting! 1) Exit Date can not be reported prior to the Entry Date. 2) Multiple records entered for a student can not have

• verlapping dates. An internal error message will be

generated (similar to RT/EM). 3) Students reported with less than 10 consecutive days will fail.

DOE-AL (Alternative Education)

@EducateIN

Reporting period May 13th 8:00am – July 5th at 4:00pm EDT Calendars must be Certified before Submission of Data

DOE-AT (Attendance)

@EducateIN

Real Time submitters:

• Accountability School must match on both AT and RT

records reported.

• Grade level reported on AT must match grade level

reported on RT.

EACH YEAR MAKE SURE TO SUBMIT ALL YOUR PERIOD 1 “C” DATA!!

Did you forget? Did you miss the deadline? Did you miss an employee?

“C” (Certified Staff Data)

@EducateIN

Missed Period 1 “C” Data?

• Submit your Period 1 Data during Period 2 opening

May 1, 2019 at 8:00am

• Period 2 data will not be included on the DOE-EE

Source file.

• Missed data can still be submitted by a locally

created EE file.

“C” (Certified Staff Data)

@EducateIN

BENEFITS OF SUBMITTING YOUR PERIOD 1 “C” DATA!!

DOE-EE Source File is generated and available to only those schools that submit their CP and CC data in period 1. The source file will not be available if no period 1 data was

• submitted. Any missing or inaccurate data submitted will result

in an inaccurate source file. Any inaccurate EE data submitted will result in inaccurate IGM data provided back to the school.

DOE-EE Source File

@EducateIN

• DOE-EE data is used to generate IGM (Individual Growth

Measure) ratings used in educator evaluations.

• IGM data is provided back to only those schools that submit

data.

• DOE-ER provides the final summative rating for each

certified staff in a corporation and is reported to the State Board of Education.

• ER ratings assist in determining the local distribution of

Teacher Appreciation Grant (TAG) funding to all eligible certificated staff members.

DOE-EE (Educator Evaluation) and DOE-ER (Educator Evaluation Rating)

@EducateIN

Report ALL Graduating Students including early and late graduates. Contact - Courtney Hott, School Counseling Specialist chott@doe.in.gov Cohort Concern - schoolaccountability@doe.in.gov

DOE-GR (Graduate)

@EducateIN

Reporting period May 17th 8:00am to October 4th at 4:00pm EDT

Guidance for Reporting Graduate Pathway Data!! Field 7-Postsecondary-Ready Competencies

• Reporting graduating students with code 05=State and Industry

recognized Credential or Certification and Code 07=Career-Tech Ed Concentrator should have records reported through InTERS.

• Reporting code 09=Locally Created Pathway then field 8-Local

Pathway must have a locally created pathway code entered.

• Reporting code 10=Waiver from Postsecondary-Readiness

Competency can only be selected when reporting diploma types 04=General or 13=Core 40 only AND field 6-Employability Skills has codes 1, 2, or 3 submitted.

Graduate Pathway Data

@EducateIN

Students meeting both Graduating Qualifying Exams (GQE) and meeting a Graduate Pathway; how is data reported?

Graduate Pathway Data

@EducateIN

The department recommends students meeting both GQE and a Graduate Pathway be reported as a traditional

• graduate. Pathway data is not required

for reporting these students’ graduate data.

Postsecondary-Ready Competencies concerns: DOEGradpathways@doe.in.gov Locally Created Pathways; existing, application and guidance: https://www.doe.in.gov/locally-created-pathways Graduation Pathway Policy: https://www.in.gov/sboe

Graduate Pathway Resources

@EducateIN

Reporting period May 1st 8:00am – June 28th at 4:00pm EDT

• Report students that qualified and received homebound
• r hospitalized services for a minimum aggregate of 20

instructional days anytime during the current reporting school year.

• DOE-HB is now reported at the end of each school year

to identify students receiving services from July 1st to June 30th.

DOE-HB (Homebound/Hospitalized)

@EducateIN

• Dual Enrolled Rules
• NEW!! Students dual enrolled between a public school and home

school 50% or more of their FTE (full time equivalency) cannot be reported as dual enrolled.

• Home schooled students attending a public school 50% or

more must be reported on Real Time and Membership with the accurate ADM type other than 6-dual enrolled. Public schools are accountable for these students.

• Students cannot be counted as dual enrolled between two public

school corporations; this includes Virtual Charter Schools (on-line courses).

• Students receiving special education speech services only are not

considered enrolled and should not be reported as dual enrolled by the public school.

Membership ADM Type 6

@EducateIN

• Real Time records MUST exist to report student data

in the following reports:

• DOE-ES (Discipline Report)
• DOE-LM (English Learners)
• DOE-ME (Membership)
• DOE-MA (Membership for Adults)
• DOE-SE (Special Education)
• DOE-TB (Curricular Materials Assistance)
• DOE-TR (Special Education Termination)

DOE-RT (Real Time) Validations

@EducateIN

• Real Time records are used for the following data:
• DOE-PE (Pupil Enrollment) - PE is published out with

SES and demographic data for each school and

• corporation. Reporting accurate SES data on each

student is important.

• Sets Cohort each year for incoming freshman class.
• Allows access to student’s Indiana IEP.
• Identifies the school corporation that is accountable for

the student.

• Provides roster of students for assessment files

submitted to assessment vendors.

DOE-RT (Real Time) Uses

@EducateIN

• Enrollment and Mobility records MUST exist to

report student data in the following reports:

• DOE-LM (English Learners)
• DOE-SV (Special Education with Voucher)
• DOE-TB (Curricular Materials Assistance)
• DOE-MV (Membership for Voucher)
• Students must have an EF (Endorsement Form)

uploaded to the department.

DOE-EM (Enrollment and Mobility) Validations

@EducateIN

• Enrollment and Mobility records are used for the

following data:

• DOE-PE (Pupil Enrollment) - PE is published out with

SES and demographic data for each school and

• corporation. Reporting accurate SES data on each

student is important.

• Sets Cohort each year for incoming freshman class.
• Identifies the school that is accountable for the student.
• Provides roster of students for assessment files

submitted to assessment vendors.

DOE-EM (Enrollment and Mobility) Uses

@EducateIN

Reporting phases April 1st 8:00am – April 24th 4:00pm EDT

• Special Education Placement Type (LRE-Least Restrictive

Environment) Code updates:

• Code 38 – this code also pertains to students who are parentally

placed in a homeschool setting and are grade level KG and 5 years

• f age.
• Codes 26 – 38 are for students less than 6 years of age as of

December 1st.

• Codes 50 – 57 are for students 6 years of age as of December 1st.

DOE-SE (Special Education)

@EducateIN

Reporting phases April 1st 8:00am – April 24th 4:00pm EDT

• Reporting school must match school reported on EM

record.

• Students must have an approved Choice scholarship

with parent(s) electing the school to provide services.

• Students must have a SF (Special Education

Endorsement Form) uploaded to the department.

DOE-SV (Special Education for Vouchers)

@EducateIN

• Rosters are uploaded to Pearson and AIR (assessment

vendors) based upon RT-EM (enrollment records) provided from schools in the STN Application Center.

• Entering or Exiting a student will add and remove the

student from the TIDE roster.

• Pearson roster may be maintained locally after the initial

file is transferred from IDOE.

• Accommodations submitted for a student will remain with

the student when transferring to another Indiana school. Submitted accommodations follow the student.

DOE-TL (Testing Labels)

@EducateIN

• Students without an IEP

requiring an accommodation are submitted to the department identifying the assessment and the type of accommodation.

• Students with an IEP should

have accommodations identified in a finalized IEP (not proposed) associated to the assessment.

DOE-TA (Testing Accommodations)

@EducateIN

Changes to student data? New accommodations? Student entering or exiting?

• Upload RT-EM files by 3:30pm EDT.
• Upload TA file by 3:30pm EDT with accommodation

corrections.

• Finalized Indiana IEP changes made by 3:30pm EDT.
• Submit only corrected data to assist in file processing!
• Utilize app center input form area to assist in processing!

DOE-TL/TA (Submission Timelines)

@EducateIN

Reporting Period July 5th 8:00am – Sept. 16th 4:00pm EDT

• Identifies students receiving Title services and the type of

services.

• Public schools report data for ALL identified title schools,

including non-public and neglected institutions, in their geographical area.

• Charter schools report data for students receiving services at

their school.

• Data is used to measure the usage of Title 1 dollars and

implementation of Title 1 programs.

DOE-TI (Title 1)

@EducateIN

Data Reporting Support Team

@EducateIN

Linda Turner Senior Support Specialist David Licht Support Specialist Susan Day Support Specialist Jason Stephens Support Specialist Selina Snelling Support Specialist

STN Support Hours: Monday-Friday 7:00am to 5:00pm STN Support Line: 317-232-0808 STN Help Ticket: https://help.doe.in.gov

Questions?

@EducateIN