Grant for inclusive practices For organizations and collectives - - PDF document

Grant for inclusive practices For organizations and collectives Program presentation 2019–2020

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• 1. WHAT DO I NEED TO KNOW ABOUT THIS PROGRAM?

1.1. WHO IS ELIGIBLE TO APPLY? The program is for:

• non-profit organizations or artist cooperatives that pay no dividends
• artist collectives

1.2. WHAT DISCIPLINES QUALIFY? Organizations and collectives working in circus arts, street performance, visual arts, digital arts, film and video, dance, literature (including cultural periodicals), new artistic practices (multidisciplinary and interdisciplinary),1 music, and theatre. 1.3. WHAT MANDATES QUALIFY? Organizations whose mandate is:

• i. research
• ii. creation/production
• iii. specialized or multidisciplinary presentation
• iv. publication of a cultural periodical
• v. to stage an event or festival
• vi. to be a museum
• vii. to be an association, group, or service organization

1.4. WHAT PROJECTS QUALIFY? Projects that develop inclusive practices2 as part of professional artistic activities and that target the inclusion3 of under-represented, excluded, or marginalized audiences and/or artists. The grant program is a complement to the General Funding Program, which covers research, creation, production, and presentation of works, including those by atypical artists. This program covers additional costs incurred by specific initiatives. Examples of inclusive practices include (but are not limited to and do not define all such practices):

• simultaneous interpretation using the services of LSQ4 and ASL5 interpreters;

1 Items in blue are defined in the Conseil’s glossary at www.artsmontreal.org/en/glossary. 2 Inclusive practices refer to initiatives that promote universal accessibility within artistic organizations. Such

projects aim to adapt an artistic environment so that artists with functional limitations can participate and marginalized audiences can attend.

3 Inclusion: a principle recognizing that each person is a full-fledged member of a group and of society. According

to Mercier, inclusion is a “dialectic process in which on one hand a person with a physical or social handicap seeks to adapt as much as possible to social norms, and on the other, social norms adapt to accept their differences: the development of strategies by which each population, with its unique characteristics, finds its place.” [translation]

4 A language with a specific system of rules that developed independently of French or any other oral language. It

is distinct from American Sign Language or French Sign Language. It is used by Québec’s Deaf community and in several other regions of Canada. Source: Fondation des sourds du Québec. [translation]

5 ASL: American Sign Language: ASL is not universal. There are different forms of sign language between

different cultures. It is also important to recognize that the structure of ASL is radically different to spoken

• language. Source: Canadian Association of the Deaf.

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• rganisation of relaxed performances6 as part of regular or one-off

programming;

• guided access to a program or exhibition for people with handicaps or reduced

mobility;

• audio description,7 described video,8 live description,9 and other tools that

promote access to the arts;

• funds or support for partnerships or creations that include one or more artists

with handicaps, deafness, intellectual deficiencies, or mental illness;

• adapted childcare services;
• reduced or free admission for under-represented audiences;
• facilitating travel to a cultural venue or event for under-represented audiences;
• developing or writing an equity policy or guides or protocols governing

accessibility;

• staff training;
• subtitling or translation for a work in one of Canada’s official languages (English

and French);

• projects that contribute significantly to raising awareness of gender parity and

diversity in arts communities. 1.5. WHAT IS THE APPLICATION DEADLINE? Monday, October 7, 2019 at 11:59 p.m. 1.6. WHAT ARE THE OBJECTIVES OF THE PROGRAM? In its 2018–2020 strategic planning, the Conseil des arts de Montréal desires to recognize, support, and sustain the development of “inclusive practices,” which promote the engagement of under-represented, excluded, or marginalized artists and cultural workers, as well as universal accessibility in the arts and culture sector. 1.7. WHERE CAN I FIND DEFINITIONS OF THE TERMS USED? Please consult the Conseil’s glossary (in either English or French) at:

www.artsmontreal.org/en/glossary www.artsmontreal.org/fr/glossaire

6 Relaxed performances were initially designed to make theatre spaces more comfortable and welcoming to

audience members with autism spectrum disorders, sensory and communication disorders or learning disabilities. Other audience members who benefit from Relaxed performances include parents with toddlers, people with Tourette’s syndrome, people who experience anxiety or people who are not comfortable with the conventions of a traditional theatre setting. Source: British Council, The Foundation: the principles of relaxed performance.

7 Audio description: A verbal description of the essential visual aspects of an artwork. The audio is made available

to the gallery visitor with a hand-held device and headphones. Source: Tangled art + Disability.

8 Described video: The narrated description of non-verbal elements which may include location, clothing and

• action. Description happens during pauses in the dialogue. Source: Tangled art + Disability, Accessibility Toolkit

9 Live description: provided by the gallery in real time. All volunteers and staff can be trained to be sighted guides.

Gallery visitors are escorted through the space with a person who describes the gallery space and the individual

• artwork. Source: Tangled art + Disability, Accessibility Toolkit.

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• 2. CONDITIONS OF APPLICATION

2.1. GENERAL CONDITIONS OF ELIGIBILITY FOR ORGANIZATIONS Status and conditions

• i. Be a non-profit organization or cooperative that pays no dividends;
• ii. be headquartered on the Island of Montreal;
• iii. have a board of directors composed primarily of Canadian citizens or

permanent residents of Canada;

• iv. have the mandate to create, produce or present artistic works or to bring

together and represent artists and/or cultural workers from a single discipline or the multidisciplinary sector;

• v. have a mission focused, in whole or in part, on developing access to the arts

and to professional artistic activities. Professionalism

• vi. Possess a level of recognized and demonstrable competence;
• vii. be directed by qualified persons;
• viii. present activities whose artistic quality is recognized by peers in the same

artistic field,

• ix. employ professional artists and cultural workers.

2.2. SPECIFIC CONDITIONS OF ELIGIBILITY FOR ORGANIZATIONS

• x. Develop initiatives that promote accessibility in the arts

and/or

• xi. facilitate the inclusion, development, and recognition of under-represented,

excluded, or marginalized professional artists. 2.3. GENERAL CONDITIONS OF ELIGIBILITY FOR COLLECTIVES Status and conditions

• i. Be represented by an application coordinator;
• ii. be a group of artists, regardless of number;
• iii. consist of two-thirds Canadian citizens or permanent residents of Canada: no

more than one-third of collective members may reside outside Canada;

• iv. be made up of artists the majority of whom (50% +1) reside on the Island of

Montréal, including the application coordinator. Professionalism

• v. Be made up of professional artists, all of whom meet the Conseil’s definition.

2.4. SPECIFIC CONDITIONS OF ELIGIBILITY FOR COLLECTIVES

• i. Develop initiatives that promote accessibility in the arts
• ii. and/or
• iii. facilitate the inclusion, development, and recognition of under-represented,

excluded, or marginalized professional artists.

• 3. WHO MAY NOT APPLY AND WHY?

3.1. APPLICANT INELIGIBILITY

• Individual artists.
• For-profit or non-profit artist collectives that are incorporated or are registered

partnerships.

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• Cultural periodicals that publish fewer than three issues per year, that are

distributed free of charge or that are available only in electronic form.

• Organizations dedicated to teaching, education, and professional training.
• Public and para-public organizations and municipal corporations.

3.2. PROJECT INELIGIBILITY

• Projects completed before the Conseil has approved the application (allow 7

weeks following the application deadline).

• Projects related specifically to film or webcast production.
• Projects that are essentially promotional.

3.3. ACTIVITY SECTOR INELIGIBILITY

• Organizations working exclusively in variety and humour.

3.4. APPLICATION INELIGIBILITY

• Incomplete applications.
• Applications received after the deadline.
• 4. PROGRAM DETAILS

4.1. WHAT IS THE PURPOSE OF THE GRANT FOR INCLUSIVE PRACTICES? With this grant, the Conseil wishes to give organizations an opportunity to develop inclusive practices and create equitable accessibility in the arts. 4.2. WHAT IS THE TERM OF THE GRANT? This is a one-time, non-recurring grant. The project must be carried out within the dates specified in the application. 4.3. CAN I FILE MORE THAN ONE APPLICATION PER YEAR? Organizations and collectives can file more than one application per year for separate and distinct initiatives. However, if a given initiative is to be repeated over the course of a year, all instances must be included in a single application. 4.4. CAN THE PROJECT BE ENTIRELY FUNDED BY THE CONSEIL The initiative may be entirely funded by the Conseil des arts de Montréal.

• 5. APPLICATION EVALUATION

Applications will be evaluated by a three-person peer selection committee whose members from various under-represented, excluded, or marginalized communities or who have developed an expertise in inclusive practices. 5.1. WHAT ARE THE APPLICATION CRITERIA? The evaluation committee will consider the program objectives and the following criteria:

• The relevance of the collaboration with partner organizations.
• The targeted communities.
• The project’s impact on the organization or collective and on the targeted

communities.

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• The development of relationships, the transmission of knowledge, and the

acquisition of capacities or new skills by the organization or the team (for collectives) or by the audiences and artists concerned. 5.2. WHO EVALUATES APPLICATIONS AND HOW ARE DECISIONS MADE? 5.2.1. What is the evaluation procedure? Five-phase process

• 1. Applications are received and checked for eligibility by the relevant staff

members, overseen by their supervisors.

• 2. The relevant cultural advisor assesses projects’ feasibility.
• 3. The

peer committee examines the applications and makes recommendations.

• 4. Recommendations are reported to the board of directors.
• 5. The board of directors meets to make a final decision and confer the

grant. 5.2.2. Who else has access to my application? The Conseil guarantees that personally identifiable information in its possession will remain confidential and that no confidential documents it receives will be accessible, subject to the provisions of the Act respecting the protection of personal information in the private sector (Chapter P-39.1).

• 6. SUBMITTING AN APPLICATION

6.1. WHAT MEDIUM SHOULD I USE TO SUBMIT MY APPLICATION? Go to www.artsmontreal.org/en/orora and follow the directions for completing a grant application. You will be asked to create or update your profile (as applicable), after which you will have access to your application history and your correspondence with the Conseil. If you encounter problems or have questions, please contact the Conseil by phone at 514-280-3580 or by email at artsmontreal@ville.montreal.qc.ca, mentioning ORORA in the subject line. 6.2. HOW SHOULD MY APPLICATION BE STRUCTURED? Collective coordinators should use the form for individuals. Organization representatives should use the form for organizations. In all cases, applicants should specify:

• The nature of the project and all relevant dates, venues, and partners.

6.3. WHY DO I HAVE TO COMPLETE A PERSONAL IDENTIFICATION FORM? The Conseil compiles data from the personal identification form to use for analysis, research and/or evaluation purposes. These statistics are also consulted for program management purposes as well as financial and service allocations.

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6.3.1. Where can I find the personal identification form? You’ll find a link to the personal identification form on your profile on the ORORA portal https://orora.smartsimple.ca/. 6.3.2. How are my data managed? Pursuant to the Act respecting the Protection of Personal Information in the Private Sector (Chapter P-39.1), all data are kept confidential. Data is managed and used only by Conseil employees who require access to this personal information in order to properly do their jobs. 6.3.3. Am I obligated to answer the questions? Pursuant to the Quebec Charter of Human Rights and Freedoms (Chapter C-12), you are not bound to answer the questions, but we strongly urge you to do so. Your answers are important for us to draw an accurate portrait of the Montréal arts scene. Failure to reply will not adversely prejudice your application for most of the Conseil’s programs (General Funding Program, Touring Program, etc.). However, if you decline to disclose your personal information, the Conseil may be unable to process your application for certain programs aimed at specific clienteles (emerging, Indigenous or culturally diverse artists, immigrants, etc.). Only certain information deemed truly essential for the evaluation of certain programs is liable to be conveyed to evaluation committee members (peers) and the board of directors. 6.3.4. Can I access the data myself? Every person has the right to access personal information concerning them held by the Conseil, in accordance with the Act respecting the Protection of Personal Information in the Private Sector; see DIVISION IV – ACCESS BY PERSONS CONCERNED (sections 27 to 33). 6.4. WHAT IF I DON’T HAVE ACCESS TO A COMPUTER? You can make an appointment with us, and someone from the Conseil will give you access to a computer and guide you through the application. 6.5. WHAT DOCUMENTS DO I HAVE TO INCLUDE? For organizations

• For first-time applicants, the organization’s letters patent and bylaws; for

subsequent applications, only amendments need be included.

• Financial statements for the last fiscal year.

For collectives

• CVs of collective members (maximum of 2 pages per member).

6.6. ARE THERE ANY RESTRICTIONS ON WHAT I CAN SUBMIT? Limit your answers to the number of words or pages requested. Any unsolicited attachments, or any documents received after the application deadline, will not be accepted for evaluation.

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• 7. PAYMENT OF GRANT

7.1. WHAT ARE THE PAYMENT ARRANGEMENTS? The grant is paid in a single installment (100%). 7.2. WHAT ARE THE PAYMENT METHODS? 7.2.1. Payment of a first-time grant for individuals or collectives For first-time grant recipients, payment is conditional upon reception of the social insurance number and contact information of the collective’s coordinator by Radhia Koceir (514-280-3580) so that a T4A income tax form can be issued. 7.2.2. Direct deposit The Conseil des arts de Montréal makes all its payments by direct deposit. To receive direct deposits, artists and organizations must first register as a supplier with the City of Montreal. For instructions on how to sign up for direct deposit with us, see the document Electronic Payment Subscription Process at http://www.artsmontreal.org/en/direct.deposit and send your documents to the specified address.

• 8. RECIPIENT OBLIGATIONS

8.1. REPORTS 8.1.1. What? Organizations and collective coordinators must complete the Grant for Inclusive Practices Report available on ORORA. 8.1.2. When? For organizations Within four months of the end of the organization’s fiscal year in which the project was carried out. For projects that straddle two fiscal years, the report must be filed within four months of the end of the fiscal year in which the project ended. For collectives Within four months of the end of the project. 8.1.3. Where? Report templates can be found

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the ORORA portal at https://orora.smartsimple.ca/. You will be advised by email when they are available. 8.1.4. What if I fail to submit a report Organizations or collective coordinators who fail to produce the required reports within the required time frames if they are in a position to do so will not be eligible to file other applications.

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8.2. OTHER OBLIGATIONS 8.2.1. Proof of commitment By accepting payment of the grant, the organization or collective agrees to complete the activities covered by the grant and to respect the accompanying conditions. 8.2.2. Notification sand reports The organization or collective agrees to:

• Carry out the project as planned.
• Notify the Conseil as soon as possible if it is unable to complete the

project covered by the grant during the intended fiscal year. Depending

• n the circumstances, the organization or collective may be required to

repay the grant, in part or in full.

• Submit the required activity and financial reports.

8.2.3. Visibility and logo The organization or collective agrees to publicly acknowledge the Conseil des arts de Montréal’s contribution by reproducing the Conseil’s logo in its programs, brochures, flyers, website and other promotional material. The Conseil’s logo and specifications for use are posted on its website at: https://www.artsmontreal.org/en/council/logos. 8.2.4. Compliance The organization or collective agrees to respect certain special conditions, where applicable, pertaining to the use of the grant.

• 9. APPLICATION AND RESPONSE DATES

9.1. WHAT IS THE APPLICATION DEADLINE? The Conseil does not fund any project after its completion Application deadline: October 7, 2019 at 11:59 p.m. 9.2. WHAT IS THE RESPONSE TIME? After the application deadline, a period of 7 weeks is needed for the Conseil des arts de Montréal to process the application and reach a decision. 9.3. HOW WILL I BE NOTIFIED OF THE DECISION? Organizations and collectives will be invited by email to consult the results on the ORORA portal. No decision will be relayed by telephone. 9.4. CAN I APPEAL THE DECISION? Decisions of the Conseil des arts de Montréal are final and cannot be appealed. However, Conseil staff are available to answer any questions you may have about the decision. 9.5. WHO CAN GIVE ME INFORMATION ABOUT MY APPLICATION? Applicants agree not to contact members of peer evaluation committees, of juries,

• r of the Conseil’s board at any time concerning the processing, evaluation, or

decisions related to their application. Only Conseil staff are authorized to answer applicants’ questions.

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10. WHERE TO FIND MORE INFORMATION

10.1. ON OUR WEBSITE

www.artsmontreal.org

10.2. FROM THE CULTURAL ADVISORS

Circus arts, street performance, new artistic practices, multidisciplinary sector Salomé Viguier Tel.: 514-280-3389 salome.viguier@ville.montreal.qc.ca Visual arts and digital arts Marie-Michèle Cron Tel.: 514-280-4125 mcron.p@ville.montreal.qc.ca Film/video and literature Marie-Anne Raulet Tel.: 514-280-2599 marie-anne.raulet@ville.montreal.qc.ca Dance Sylviane Martineau Tel.: 514-280-3587 smartineau.p@ville.montreal.qc.ca Music Claire Métras Tel.: 514-280-3586 cmetras.p@ville.montreal.qc.ca

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Marie-Christine Parent Tel.: 514-280-0525 marie-christine.parent@ville.montreal.qc.ca Theatre Frédéric Côté Tel.: 514-280-3793 fa.cote@ville.montreal.qc.ca