SLIDE 1
Grant County COVID-19 Incident Management Team 205 S Humbolt St, Canyon City, OR 97820 (541) 575-0520 gccimt@grantcounty-or.gov
Grant County Court EOC Presentation 05/27/2020 Page 1 of 8
Grant County Court Presentation Emergency Operations Center Wednesday 05/27/2020
Documents: 05-15-2020_Grant County Oregon EOC - Overview (8 pages) 05-15-2020_Grant County Oregon EOC - Finance Section (2 pages) 05-18-2020_Grant County Oregon EOC - IT Infrastructure (8 pages) 05-26-2020_Grant County Oregon EOC - Communications (11 pages) 05-26-2020_Grant County Oregon EOC - Logistics Support & Community Outreach (2 pages) 05-26-2020_Grant County Oregon EOC - PPE Process (8 pages) 05-07-2020_Grant County Oregon EOC Tasks and Duties (6 pages) 05-26-2020_EOC Staff Hours (4 tabs/excel) 05-26-20_EOC Budget Summary Totals (1 tab/excel) 05-26-2020_EOC Procurement (8 tabs/excel) 04-10-2020_Software Proposal for Automation & Documentation (6 pages) 04-11-2020_Tryon Creek Software Contract Grant County EOC Phase 1 Tracking (7 pages) 05-21-2020_Tryon Creek Software Contract Grant County EOC Phase 2 Tracking (11 pages) 05-19-2020_Airport EOC Photos (17 pages) 05-21-2020_John Day Regional Airport Invoice (2 pages) 05-21-2020_John Day Regional Airport Rate & Fee Schedule (4 pages) 05-21-2020_John Day Regional Airport Rental Agreement Blank (4 pages) 05-19-2020_EOC Radio Loan List & Agreement Public (7 tabs/excel) 05-27-2020_Grant County Court Presentation (8 pages) 05-26-2020_Radio Loan Agreements (26 pages) 05-26-2020 EOC PPE Inventory (3 tabs/excel)
SLIDE 2 Grant County COVID-19 Incident Management Team 205 S Humbolt St, Canyon City, OR 97820 (541) 575-0520 gccimt@grantcounty-or.gov
Grant County Court EOC Presentation 05/27/2020 Page 2 of 8 05-14-2020_Witt O’Brian’s Contract Signed (21 pages) Tryon Creek Software Invoices (3 pages) Receipts (85 pages) Total Documents Provided: 263 pages Significant Events:
- National COVID-19 Declaration State of Emergency 03/13/2020
- Oregon COVID-19 Declaration State of Emergency 03/08/2020
- Grant County COVID-19 declaration date 03/18/2020
- Grant County COVID-19 incident start date 03/01/2020
- Grant County Court Meeting 03/25/2020
- Reopen Grant County – Phase 1 - 05/15/2020
- Reopen Grant County – Phase 2 - TBD
- Reopen Grant County – Phase 3 - TBD
- CARES / Oregon – Phase 1 - 05/13/2020
- CARES / Oregon – Phase 2 – July 2020
- CARES / Oregon – Phase 3 – TBD
- Business Outreach & Framework – April 2020
- Business Surveys – May 2020
- Business Sector Meetings – May 2020
FEMA Public Assistance (PA) Eligible areas of Category B – Emergency Protective Measures Management, control and reduction of immediate threats to public health and safety
- Emergency Operations Center (EOC) costs
- Training specific to COVID-19
- Disinfection of public facilities
SLIDE 3 Grant County COVID-19 Incident Management Team 205 S Humbolt St, Canyon City, OR 97820 (541) 575-0520 gccimt@grantcounty-or.gov
Grant County Court EOC Presentation 05/27/2020 Page 3 of 8
- Technical assistance on emergency management and control of immediate threats to
public health and safety
- Dissemination of information to the public to provide warnings and guidance
- Pre-positioning or movement of supplies, equipment, or other resources.
- Security/law enforcement/barricading/patrolling
- Search and rescue to locate and recover individuals requiring assistance
- Search for, or storage of, human remains or mass mortuary services
- Others…
Coronavirus Aid, Relief, and Economic Security (CARES) Act – Oregon On Friday, May 15, the Legislative Emergency Board directed $400 million of the state's $1.635 billion Coronavirus Relief Fund allocation from the CARES Act to support local government. The reimbursement process will be split into two phases, and the first phase has a short turnaround
- time. Local governments have until Friday, May 29, 2020 complete and submit the attached
"Federal Funding Certification" and "Request Form." This round of funding will cover costs incurred between March 1 and May 15, 2020 by local governments outside of Multnomah and Washington counties. Priority will be given to eligible costs related to medical expenses, public health costs, payroll for employees dedicated to COVID-19, and expenses to facilitate compliance with COVID-19 measures.
- Necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID–19)
- Were not accounted for in the budget most recently approved as of March 27, 2020 (the
date of enactment of the CARES Act) for the State or government; and
- Expenses for acquisition and distribution of medical and protective supplies, including
sanitizing products and personal protective equipment, for medical personnel, police
- fficers, social workers, child protection services, and child welfare officers, direct
service providers for older adults and individuals with disabilities in community settings, and other public health or safety workers in connection with the COVID-19 public health emergency
- Payroll expenses for public safety, public health, health care, human services, and
similar employees whose services are substantially dedicated to mitigating or responding to the COVID-19 public health emergency Necessary expenditures incurred due to the public health emergency The requirement that expenditures be incurred “due to” the public health emergency means that expenditures must be used for actions taken to respond to the public health emergency. These may include expenditures incurred to allow the State, territorial, local, or Tribal government to respond directly to the emergency, such as by addressing medical or public health needs, as well as expenditures incurred to respond to second-order effects of the emergency, such as by providing economic support to those suffering from employment or business interruptions due to COVID-19-related business closures.
SLIDE 4 Grant County COVID-19 Incident Management Team 205 S Humbolt St, Canyon City, OR 97820 (541) 575-0520 gccimt@grantcounty-or.gov
Grant County Court EOC Presentation 05/27/2020 Page 4 of 8 Funds may not be used to fill shortfalls in government revenue to cover expenditures that would not otherwise qualify under the statute. Although a broad range of uses is allowed, revenue replacement is not a permissible use of Fund payments. The statute also specifies that expenditures using Fund payments must be “necessary.” The Department of the Treasury understands this term broadly to mean that the expenditure is reasonably necessary for its intended use in the reasonable judgment of the government
- fficials responsible for spending Fund payments.
Grant County EOC – Budget Categories
EOC General Cubicles parts and hardware Whiteboards, cork board Hand washing station rental Bins for PPE Storage shelving Trash cans Office Supplies Printer 10-key calculators Stapler, staples, scissors, 3 hold punch, paperclips, binder clips, pushpins Pens, markers, highlighters, dry erase markers/cleaner/erasers Paper, notebooks, post-its, envelopes Binders and dividers Label maker refills Comms Headlamps Batteries Cross band Repeater parts Handheld radios, microphones, batteries, and antennas Mag mounts and antennas Comms antenna parts and hardware Coax cable IT Laptops, mice, battery Computer software and website hosting External hard drives, UPS, ethernet switches Ethernet and cat5e cables Internet for Airport EOC location Speaker phones USB Flash drives Projector and bulb Automation software
SLIDE 5 Grant County COVID-19 Incident Management Team 205 S Humbolt St, Canyon City, OR 97820 (541) 575-0520 gccimt@grantcounty-or.gov
Grant County Court EOC Presentation 05/27/2020 Page 5 of 8 Decontamination Hand sanitizer Bleach spray and wipes Digital thermometers Tyvex PPE suits and face shield Unexpected Expenses – See attachments Software Phase I & II = $35,600 Airport Rent = $12,000 WiFi = $9,500 Non-EOC Expenses = $3,000
- First procurement request to County Court 03/13/2020 = $10,200
- Second procurement request to County Court 03/25/2020 = $23,600
- Total procurement request # 1 & # 2 = $33,800
- Total procurement to date = $91,800
- Unexpected Expenses (above) = $ 60,000
- See excel sheets for exact amounts and details
$ 15,021.26 EOC general & rent $ 1,169.53 Office supplies $ 14,889.44 Comms $ 54,789.76 IT & software $ 1,856.37 Decon $ 343.69 Shipping $ 698.64 Gas $ 3,022.99 Non-EOC $ 91,791.68 Procurements
SLIDE 6
Grant County COVID-19 Incident Management Team 205 S Humbolt St, Canyon City, OR 97820 (541) 575-0520 gccimt@grantcounty-or.gov
Grant County Court EOC Presentation 05/27/2020 Page 6 of 8
Current Core EOC Staff
1
Dave Dobler Incident Commander - EOC 40+ Hrs Week
2
Chris Rushing Deputy Incident Commander - EOC 40+ Hrs Week
3
Steve Fletcher Logistics Section Chief - EOC 24+ Hours Week
4
Seth Klingbeil Logistics Support - EOC (Web & IT) 40 Hours Week
5
Nathan Gordanier Logistics Support - EOC 24+ Hours Week
6
Judy Kerr Finance Section Chief - EOC 24+ Hours Week
7
Jodi Cook Deputy Finance Section Chief - EOC 24+ Hours Week Supplemental EOC Staff – Only As Needed 1 Flora Cheadle Finance Section Special Projects/Limited Time Limited 2 Marlene Greer Finance Section Special Projects/Limited Time Limited 3 Tasha Forkner Finance Section Special Projects/Limited Time Limited 4 Marlou Fronapel Finance Section Special Projects/Limited Time Limited 5 Allison Field Economic Development Resigned 6 Beth Simonsen Economic Development TBD 7 Marsha Pereira Safety Officer - EOC TBD 8 Savannah Wyllies Logistics Support - EOC TBD
SLIDE 7 Grant County COVID-19 Incident Management Team 205 S Humbolt St, Canyon City, OR 97820 (541) 575-0520 gccimt@grantcounty-or.gov
Grant County Court EOC Presentation 05/27/2020 Page 7 of 8 Week Start Date End Date
Rolling Max. Used % of Weekly
Week 01 3/1/2020 3/7/2020 $17,612.00 $17,612 $3,820.00 21.7 Week 02 3/8/2020 3/14/2020 $17,612.00 $35,224 $6,728.00 38.2 Week 03 3/15/2020 3/21/2020 $17,612.00 $52,836 $6,360.00 36.1 Week 04 3/22/2020 3/28/2020 $17,612.00 $70,448 $6,850.00 38.9 Week 05 3/29/2020 4/4/2020 $17,612.00 $88,060 $7,224.00 41.0 Week 06 4/5/2020 4/11/2020 $17,612.00 $105,672 $8,198.00 46.5 Week 07 4/12/2020 4/18/2020 $17,612.00 $123,284 $6,896.00 39.2 Week 08 4/19/2020 4/25/2020 $17,612.00 $140,896 $6,872.00 39.0 Week 09 4/26/2020 5/2/2020 $17,612.00 $158,508 $8,060.00 45.8 Week 10 5/3/2020 5/9/2020 $17,612.00 $176,120 $7,952.00 45.2 Week 11 5/10/2020 5/16/2020 $17,612.00 $193,732 $6,440.00 36.6 Week 12 5/17/2020 5/23/2020 $17,612.00 $211,344 $6,328.00 35.9
2000 4000 6000 8000 10000 12000 14000 16000 18000 20000 Mar Mar Mar Mar Mar Apr Apr Apr Apr May May May Week 01 Week 02 Week 03 Week 04 Week 05 Week 06 Week 07 Week 08 Week 09 Week 10 Week 11 Week 12 Sum of Max. Budget Sum of Used Sum of % of Weekly Max. Budget
SLIDE 8
Grant County COVID-19 Incident Management Team 205 S Humbolt St, Canyon City, OR 97820 (541) 575-0520 gccimt@grantcounty-or.gov
Grant County Court EOC Presentation 05/27/2020 Page 8 of 8 EOC Staff Wk 1 Wk 2 Wk 3 Wk 4 Wk 5 Wk 6 Wk 7 Wk 8 Wk 9 Wk 10 Wk 11 Wk 12 Total Dave Dobler 70 77 67 70 62 65 64 51 66 86 64 55 797 Chris Rushing 31 21 32 83 52 37 41 297 Steve Fletcher 59 94 91 82.5 83 70.5 45 40 24 34 32 28.5 683.5 Seth Klingbeil 8.5 50.5 38 45 49 45.5 45 40.5 44 45 40 40.5 491.5 Nathan Gordanier 32 42 36 37.5 38.5 33.5 21 24 40 40 344.5 Savannah Wyllie 40 32 40 40 40 32 16 8 24 8 16 296 Judy Kerr 6.5 20.5 32 31.5 40.5 40 40 40 40 291 Jodi Cook 2 6.5 30.5 36.5 37.5 40 40 40 40 273 Marlou Fronapel 2 7 3.5 2.5 7.5 22.5 Flora Cheadle 2 9 3.5 2.5 13 5 35 Marlene Greer 4.5 6 2.5 19 12.5 44.5 Tasha Forkner 5 4.5 2.5 10 22 WEEKLY TOTAL 137.5 261.5 260 292 322.5 369.5 323.5 340.5 343.5 345 301 301 3597.5
Payroll Fees March April May SSI $1,276.99 $2,545.93 $2,500.00 SAIF $8.88 $18.57 $20.00 PERS $867.91 $893.35 $900.00 Insurance $1,293.24 $1,376.08 $1,400.00 TOTALS $3,447.02 $4,833.93 $4,820.00
$81,728.00 EOC 12 week wages $13,000.00 Benefits $10,500.00 Safety Officer $ 105,228.00 Payroll & Fees
EOC Project Totals
$91,791.68 Procurements $105,228.00 Payroll & Fees
$197,019.68 TOTAL
