General Meeting 10h - 12h 9 April 2014 ASBL: 874.358.592 | Square - - PowerPoint PPT Presentation

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General Meeting 10h - 12h 9 April 2014 ASBL: 874.358.592 | Square - - PowerPoint PPT Presentation

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General Meeting 10h - 12h 9 April 2014 ASBL: 874.358.592 | Square du Vieux Tilleul 1/4, 1050 Ixelles, Belgium Agenda Welcome by Jimmie Bradshaw Welcome & Farewell to Members by Jimmie Bradshaw Votes and approval of Minutes from

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SLIDE 1

10h - 12h

9 April 2014

General Meeting

ASBL: 874.358.592 | Square du Vieux Tilleul 1/4, 1050 Ixelles, Belgium

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Agenda

  • Welcome by Jimmie Bradshaw
  • Welcome & Farewell to Members by Jimmie Bradshaw

– Votes and approval of Minutes from 20 March 2014

  • Sponsorship & Events Update by Dionysia

Leolei

  • Safety & Security at the Bazaar by Patrick Lambert
  • Vice-President & Guest Access by Beckie Metelko
  • Treasurer Update by Alessandra Foresti Bertozzi

Coffee Break (15 minutes)

  • Bazaar 2014 – First Steps by Emily Michnay
  • Membership by Linda Skou & Trine Lauvsnes
  • Charity Update by Sabrina Janssens & Julija Vejic
  • Tombola Update by Carla Bucalossi Quatrini
  • Restaurant Update by Christina Arvanitaki
  • Any other Business and Closing by Jimmie Bradshaw
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Welcome

Jimmie Bradshaw - President

  • Welcome
  • Welcome & Farewell to Members
  • Addition to and approval of

minutes from 20 March 2014

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SLIDE 4

Welcome to Members Update

Jimmie Bradshaw - President

  • Elisabeth Vormayr, NR, Austria

Welcome on B Boar ard 

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SLIDE 5

Farewell to Members

Jimmie Bradshaw - President

  • Saule Shamelova, ANR, Kazakhstan
  • Monika Naderer, NR, Austria

Wishing yo you all th the best

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SLIDE 6

VOTE – MARCH MINUTES

Jimmie Bradshaw - President

APPROVAL OF MINUTES FROM 20 March 2014

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SLIDE 7

Sponsors & Events

Dionysia Leolei, Sponsorship & Events, Bake Sales

  • Shen Yun Update
  • Hulencourt Art Project
  • “Behind the Silk Curtain”

Book presentation

  • Bake Sale
  • New Sponsorship Levels
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SLIDE 8

Shen Yun Update

Dionysia Leolei, Sponsorship & Events, Bake Sales

SHEN EN YUN Ch Chin inese se dan ance e sh show

Total tickets sold: 56 Total amount collected: 436.80 Euros

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Hulencourt Art Project

Dionysia Leolei, Sponsorship & Events, Bake Sales

Tickets available at NATO HQ

TODAY

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Book presentation and Charity Sale

Dionysia Leolei, Sponsorship & Events, Bake Sales

5th

th of Ju

f June ne 20 2014 14 10 10:3 :30

  • Boo
  • ok pre

presentation

  • Chari

rity Sale le

  • Trad

raditional l fo food fro from Kaza zakhsta tan

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SLIDE 11

Bake Sale

Dionysia Leolei, Sponsorship & Events, Bake Sales

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SLIDE 12

New Sponsorship Levels

Dionysia Leolei, Sponsorship & Events, Bake Sales

Br Bronze nze 500 € Silver ver 1000 € Gold 2000 € Plati tinum num 3000 € Diamo mond nd 10000 €+

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SLIDE 13

Safety & Security at the Bazaar

Patrick Lambert

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SLIDE 14

Vice-President & Guest Access

Beckie Metelko – Vice-President & Guest Access

  • Moniteur Belge Update
  • Guest/Helper Passes

for 2014

  • Small Change for Big

Change

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SLIDE 15

Treasurer Team

Presentation

Alessandra Foresti Bertozzi Treasurer treasurer@natocharitybazaar.org 0488 416 595 Biljana Miralovic Assistant Treasurer 0487 401 202

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SLIDE 16

Treasurer Update

Alessandra Foresti Bertozzi - Treasurer

CONTRIBUTION 2014

1.936 EUROS

On 6 April 2014

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SLIDE 17

Coffee Break

15 min

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SLIDE 18

Bazaar Coordinator

Emily Michnay- Bazaar Coordinator

  • Questionnaire
  • Preparing for the Bazaar – First Steps
  • Upcoming changes/safety issues
  • Important Dates
  • Website Reminder
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SLIDE 19

Participation Questionnaire

Emily Michnay- Bazaar Coordinator

  • Participation Options
  • National Stand
  • Restaurant Stand
  • Tombola
  • New Location
  • Kitchen Space
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Bazaar 2014 | Participation Questionnaire

Bazaar First Steps

Emily Michnay- Bazaar Coordinator

  • 1. My country wishes to participate in the 2014 NATO Charity Bazaar

as follows:

  • a. National Stand Yes/No
  • b. International Restaurant Stand Yes/No
  • c. International Tombola Yes/No
  • 2. If you cannot commit to your country’s participation in one of the

above at this time, when might we receive final commitment? Date: ?

  • 3. My country wishes to ONLY participate in the International Tombola

(no national stand / no stand in the International Restaurant) Yes Please return this questionnaire at the 20 May or 17 June General Meetings, or e-mail it to coordinator@natocharitybazaar.org

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Bazaar 2014 | Participation Questionnaire

Bazaar First Steps

Emily Michnay- Bazaar Coordinator

  • 4. My country is interested in a different stand location at the bazaar
  • 5. My country is interested in kitchen space Yes/No

Please return this questionnaire at the 20 May or 17 June General Meetings, or e-mail it to coordinator@natocharitybazaar.org

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SLIDE 22

Albania Artist Corner Austria Azerbaijan Belgium Bosnia and Herzegovina Bulgaria Canada Croatia Czech Republic Denmark Estonia Finland France Georgia Germany Greece Hungary Iceland Kazakstan Latvia Lithuania Luxembourg Montenegro NATO International Club Norway Poland Portugal Romania Serbia Slovakia Slovenia Spain Sweden Switzerland Tajikistan the former Yugoslav Republic of Macedonia* Turkey Ukraine United Kingdom United States

Participation Questionnaire Needed from the Following Nations

Final Due Date

17June

*Turkey recognizes the Republic of Macedonia with its constitutional name.

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Bazaar 2014 | Preliminary Instructions

Bazaar First Steps

Emily Michnay - Bazaar Coordinator

  • Organizing your National Group
  • Finding sponsors
  • Planning your stand

Important Resources: « Members Only » Section of Web Site

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Bazaar First Steps

Emily Michnay - Bazaar Coordinator

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Bazaar 2014 | Preliminary Instructions

Finding Sponsors

Emily Michnay - Bazaar Coordinator

  • Prepare a list of potential sponsors
  • Prepare and send your letters
  • Get answers
  • Say thank-you

Important Resources: « Members Only » Section of Web Site

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Bazaar 2014 | Preliminary Instructions

Layout Adjustments & Improving Safety

Emily Michnay - Bazaar Coordinator

  • Goal:
  • Safely accommodate as many people

as possible at the bazaar without blocking emergency services and exit routes

  • Reduce bottleneck/chokepoints
  • Adjust a few national stand locations for

safety and provide space for new countries

  • Will be speaking with individual

country representatives

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Bazaar 2014 | Preliminary Instructions

Layout Adjustments & Improving Safety

Emily Michnay - Bazaar Coordinator

  • Other ideas:
  • Provide maps of layout upon at bazaar

entry points

  • Integrate sponsors into bazaar
  • MORE IDEAS WELOME!!!
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SLIDE 28

Layout Adjustments & Improving Safety

Emily Michnay - Bazaar Coordinator

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Important Dates

  • Next Meetings:

– May 20 – June 17

  • Bazaar: 16 November 2014

(tentative)

  • After Sales: 24-28 November 2014

(tentative)

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Web Site Reminder

Webmaster Needed!

www.natocharitybazaar.org

User Name: member Password: member User Name: members Password: members User Name: membre Password: membre

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Secretary & Membership

Sarah Kibble Bonifazi - Secretary Linda Aziz Skou – Assistant Secretary Trine Lauvsnes - Membership

  • New Membership Coordinator –

Trine Lauvsnes

(also Assistant Fundraising & Events Coordinator)

– membership@natocharitybazaar.org

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SLIDE 32

Membership Database

Trine Lauvsnes– Membership Coordinator

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SLIDE 33

Charity Team

Sabrina Janssens & Julija Vejic Charity Committee

  • Charity Selection Process
  • Application Update
  • Emergency Request
  • New e-mail Address
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International Charities Selection Process

Application submission Request for clarification Application analysis

Pre-brief Book draft

Pre-brief Book approval by NCB

Pre-brief Book FINAL

Pre-brief Book submission to national reps GA Voting

Charity “In brief” Voting ballot

Fund allocation Donation Ceremony

Briefing Book Charities final list Letters to charities Donation invitations

based on

Process steps Products

01.05 03.09 10.09 10.08 15.06 23.09 27.01 01.11 15.12

BAZAAR

Financial data to Treasurer

16.11

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Belgium Charities Selection Process

Application submission Request for clarification Application analysis

Pre-brief Book draft

Pre-brief Book approval by NCB

Pre-brief Book FINAL

Pre-brief Book submission to national reps GA Voting

Charity “In brief” Voting ballot

Fund allocation Donation Ceremony

Briefing Book Charities final list Letters to charities Donation invitations

based on

Process steps Products

01.05 03.09 10.09 10.08 15.06 23.09 27.01 01.11 15.12

BAZAAR

Visit agenda

GA – Visit Lottery Visits (June)

Visit reports

20.05

Financial data to Treasurer

16.11

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Application Update

Sabrina Janssens & Julija Vejic Charity Committee

  • Status on received Charity Applications
  • Encourage charities to get applications in

soon!!!

  • Explanation of Belgian charity visits and lottery
  • Lottery will take place at the 20 May

meeting

  • Belgian Charity Visits - June
  • Charity Selection Vote – September meeting
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Charity Funding Applications

Belgian Charities

0 received Applications

  • Approved
  • Rejected

International Charities

0 applications representing 0 Countries

  • Approved
  • Rejected
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Emergency Request

Sabrina Janssens & Julija Vejic Charity Committee

  • One emergency request from Zakinthos,

Greece for earthquake relief

  • Waiting for a complete application
  • Emergency requests have a maximum
  • f 2000 Euros
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Charity Committee Email Update

Sabrina Janssens & Julija Vejic Charity Committee

  • Our new email address is:
  • char@natocharitybazaar.org
  • Our email address for charity applications

is :

  • charity@natocharitybazaar.org
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Tombola Team

Carla Bucalossi Quatrini - Tombola Coordinator

  • Start thinking about prizes!
  • At least two prizes from each country
  • Prizes must be valued at a minimum of 100

Euros

  • A picture and description of the prizes must be

given to the Tombola Team in September

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Restaurant Team

Christina Arvanitaki - Restaurant Coordinator

  • Possible kitchen & restaurant layout adjustments
  • Other information
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Closing

Jimmie Bradshaw - President

Please return Voting Cards and blue Folders

Any other business

  • Mrs. Anne-Mette Rasmussen is host at:
  • Summer Charity Ball on June 21st

Takes place in NATO Staff Centre Find Posters and more information on our website  Events

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Closing

Jimmie Bradshaw - President

  • Saturday, June 21
  • Tickets on sale at

the Staff Centre, and are selling quickly!

Please return Voting Cards and blue Folders

Summer Charity Ball

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Closing

Jimmie Bradshaw - President

  • 9 April
  • 20 May
  • 17 June
  • 9 & 23 September
  • 7 & 21 October
  • 11 November

Meeting Dates 2014

Please return voting cards and folders