Gate Access Control System Chief Tim Melanson Bear Valley Police Department
Current System
Current System • Windshield Stickers for Residents
Current System • Windshield Stickers for Residents • Various colored paper passes for Visitors
Current System • Windshield Stickers for Residents • Various colored paper passes for Visitors • Contractor passes, other Special passes
Current System • Windshield Stickers for Residents • Various colored paper passes for Visitors • Contractor passes, other Special passes • Clip boards with hand-written logs
Current System Problems
Current System Problems • Process is inefficient and cumbersome
Current System Problems • Process is inefficient and cumbersome • Process is outdated
Current System Problems • Process is inefficient and cumbersome • Process is outdated • Provides ineffective security
Current System Problems • Process is inefficient and cumbersome • Process is outdated • Provides ineffective security • Requires “Phone-In” Visitor access
Current System Problems • Process is inefficient and cumbersome • Process is outdated • Provides ineffective security • Requires “Phone-In” Visitor access • Many ‘clickers’ no longer work
Why Change?
Why Change? 1. Enhance Security • Provide Residents security and peace of mind. Enhance quality of life.
Why Change? 1. Enhance Security • Provide Residents security and peace of mind. Enhance quality of life. 2. Improve Gate experience • Streamline entry into community
• GateHouse TM Solutions first launched in 1999 • Hundreds of systems installed in 16 states • Industry leader in Community Resident and Visitor Management Systems • GateHouse TM Solution’s software is proprietary • System is expandable (License Plate Readers, Facility Access)
System Components:
System Components: Resident Web Portal Convenient way for residents to: • pre-authorize their visitors • view their personal information • review their visitor activity history
System Components: Resident Web Portal Residents can customize visitor authorization • Regular - Resident decides length of pass, time of day • Denied – Never allowed entry • One-time Access – Once admitted, visitor removed from system • Contractors – Contractor or service provider
System Components: Visitor Gate
System Components: Gate Portal • Quickly and efficiently processes visitor access requests • Only temporary visitor information can be added or amended in this interface. • Not all resident information is viewable by Gate staff
System Components: Printed Passes • Tract/Lot • Resident name • Destination Address • Visitor name • Expiration date • Misc. local information
System Components: Handheld Scanner
System Components: Resident Gate
System Components: RFID Tags (Radio Frequency Identification)
System Components: RFID Reader
System Features:
System Features: Mobile Phone App • Available on your smartphone • Android and IOS compatible • Manage all the GateHouse Features
System Features Visitor E-Pass • Send authorized pass electronically • Visitor can receive text or email • Gate staff can scan phone or printed email
System Features Visitor Notification • When Gate staff admits a visitor, resident receives a notification via email or text
FAQ’s
FAQ’s Q: How much does the system cost? A: The software and equipment cost is around $30,000. The District is spending approximately $60,000 on RFID tags which residents may purchase in order to access the Resident gate.
FAQ’s Q: How much does the system cost (continued): A: RFID’s tags can be purchased by residents for $12 per tag, renewable annually (if approved by BOD).
FAQ’s Q: Can RFID tags be stolen and used? A: No. RFID tags are designed to “self destruct” when removed.
FAQ’s Q: What about the residents who don’t use smart phones or computers? A: Residents will continue to be able to “call in” passes to the Gate. According to the 2013 census, 98% of BV residents said they have and use a home computer
FAQ’s Q: Will the new technology provide an alert when a guest enters using a pass that I authorized? A: Yes, you can receive either text or email alert
FAQ’s Q: If email doesn’t work or if computers are down, how will residents authorize passes? A: Residents can call the gate and provide info to Gate staff or use their mobile device.
FAQ’s Q: What happens when there is a power outage? A: The Gate can run on generator power; also, the new system includes battery backup.
FAQ’s Q: Can visitors be authorized only from my home computer? A: No. GateHouse Solutions software features can be accessed via mobile devices or home computers
FAQ’s Q: Do license plate readers make RFID tags redundant? A: Both are important tools. RFID’s are intended for residents and their vehicles. License plate readers may be used in the future at the Visitor Gate to track access and flag those not authorized to enter.
FAQ’s Q: Will the Gate continue to be staffed with CSD personnel? A: Yes, the Gate will continue to be staffed 24/7.
FAQ’s Q: Will there be an overlap in the old technology and the new technology? A: Current vehicle stickers continue to be accepted for entry, but ONLY through the Visitor Gate (current gate). Also, visitor passes can still be “called in” to the Gate.
FAQ’s Q: Will the Resident gate be available to all residents? A: The Resident gate will be accessible to residents who purchase an RFID tag.
FAQ’s Q: Can I place an RFID tag on my motorcycle? A: Yes. The RFID tags are typically placed inside your windshield on your car or motorcycle. However they can be applied to motorcycle forks, headlamp, or windscreen.
FAQ’s Q: Will Amenities Cards still be allowed to gain access into the Valley? A: Temporarily. As we transition into the new technology, this may be phased out.
FAQ’s Q: Are RFID Readers safe? A: Yes. RFID Readers are used in many industries: • Product Inventory Tracking • Conference Attendee Tracking • Libraries • Race Participant Timing • Laundry Services
FAQ’s A:(Continued) • Electromagnetic fields measured in laboratory conditions • Radiation is below threshold limit value as set forth by International Commission on Non-Ionizing Radiation • Recommended no prolonged exposure within 20 cm
End of Presentation Questions?
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