FY16-17 Public Works Development Review FY2015 Estimated FY2016 - - PowerPoint PPT Presentation

PUBLIC WORKS BUDGET FY16-17

Public Works – Development Review

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Development Review

$ 462,370 $ 431,199 $ 507,060 FTE's FTE's FTE's

5.67 5.67 5.97 Description: The Development Review and Emergency Response Section of the Engineering & Operations Division performs review of paving and grading improvements associated with proposed developments, determines flood zone and flood hazard areas and evaluates infrastructure needs associated with new development. These activities are for the purpose of providing engineering support to the Board of County Commissioners through the Development Review Committee and Zoning Application process. The Division also coordinates emergency response operations between the County Emergency Management Department and the Public Works Department.

Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

Ensure All New Developments Comply with Stormwater Management System Hours Expended Annually for Policy & Code Dev. 95 80 80 Number of Design Review Exceptions approved Number of revisions associated with design review Maintain a safe, convenient, effective transportation system % driveways compliant to ULDC 100 98 98 Hours Expended Annually for Policy & Code Dev. 10 80 80 Number of Design Review Exceptions approved 1 Number of revisions associated with design review 2 15 15

Public Works – Eng & Ops

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Construction Inspections

$ 335,592 $ 358,986 $ 364,218 FTE's FTE's FTE's

4.26 4.25 4.25

Description: Permits and inspect all utility installations, driveway access, and private landscaping construction within County Roads rights of way. Performs inspections associated with new paving and drainage construction, traffic signal installations, roadway striping maintenance, geotechnical engineering, and the furnishing and placement of asphaltic concrete. Administer the Street Light and Fire Hydrant Agreement with the City of Gainesville/Gainesville Regional Utilities (GRU). Coordinate public street light requests and installations required to be performed by utilities other than Gainesville Regional Utilities. Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

Transportation System: Safety Pavement Marking Maintenance Completed (Y) 71.33 25 25 Permit Review Requests Received 364 60 60

Public Works – Eng & Ops

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Engineering

$ 217,937 $ 208,389 $ 375,309

FTE's FTE's FTE's

2.44 2.41 4.55

Description: identifies and prioritizes County Road System transportation improvement needs. Provides engineering specification and oversees the preparation of design and construction plans and documents. Provides engineering assistance to other County Departments and programs. Identifies funding opportunities for improvement of the County Road System through a close working relationship with both Federal and State transportation agencies. Supports transportation planning by maintaining and utilizing a computer mapping and data management system. Maintains Concurrency Tables for roadways in unincorporated areas. Designs widening, resurfacing, and construction projects for roads, intersections, roundabouts, bike lanes and parking lots. Coordinates advertisement for design work bids with the Purchasing Department. Provides for County traffic operations needs by coordinating with other municipal and state agencies for comprehensive strategies and solutions. Coordinates activities with consultants and developers to see design projects through to completion. Performs site plan review and provide comments related to transportation issues for project proposals reviewed by the Development Review Committee. Assists in the update and maintenance of the Alachua County Transportation Concurrency Management System. Provides information to consultants and citizens regarding transportation planning and concurrency issues. Serves as a Public Works Department representative to the Metropolitan Transportation Planning Organization. Performs oversight duties for contracts entered into with the county’s transportation consultant.

Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

There are no set measures/objectives for this activity. N/A N/A N/A

Public Works – Eng & Ops

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Facility Construction

$ - $ - $ 111,881 FTE's FTE's FTE's

0.00 0.00 2.00 Description: manage the renovation, modification, and alteration of existing buildings and the construction of new

• buildings. Identifies and prioritizes Facility Construction needs. Provides engineering specification and oversees the

preparation of design and construction plans and documents for capital projects. Provides engineering assistance to

• ther departments in the County (including EPD and Growth Management). Coordinates advertisement for design work

and construction bids with the Purchasing Department. Coordinates activities with consultants and developers to see design projects from design inception to construction plan completion.

Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

There are no set measures/objectives for this activity. N/A N/A N/A

Public Works – Eng & Ops

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Multimodal

$ 1,048,456 $ 1,112,268 $ 1,151,785 FTE's FTE's FTE's 1.25 1.40 1.35

Description: establish and maintain a safe, convenient, efficient automobile, bicycle and pedestrian transportation system. RTS service in the unincorporated service area of the County.

Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

New Development applications received for review. 105 100 100

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Signs and Markings

$ 587,517 $ 622,065 $ 619,725 FTE's FTE's FTE's 5.44 5.42 5.42

Description: Repair, replacement & maintenance of traffic control devices (signs, markings and signals). Coordinate and

• versee contract for road restriping.

Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

Pavement Marking Maintenance Completed (Y) 71.33 25 25

Public Works – Eng & Ops

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Survey/Real Property

$ 390,515 $ 411,043 $ 431,020 FTE's FTE's FTE's 6.36 6.34 6.36

Description: prepares scope, receives cost proposals and obtains a purchase order for private firms performing land surveys for the County. Reviews final survey product and authorizes payment to private vendors. Prepares scope and cost estimates for performing in-house land surveys for other County Departments, prepares final survey product and invoices the appropriate

• Department. Provides immediate response for the Road and Bridge Division on all surveying needs resulting in reduced

response times, avoiding work delays and reducing costs. Provides advice to all Departments and the general public on land- rights issues. Reviews all new record plat documents for compliance with State and County regulations. Prepares maintenance maps for County roads that do not have dedicated right-of-way. Acquires and maintains property records for all County real property and easements. Provides the review and recommendations related to all plat vacations and road closures. Obtains real property, right-of-way and various easements as may be needed by the County.

Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

Maintenance Mapping Completed (Y) 1 20 20 Real Property Service Requests Received 80 80 Survey Service Requests Received 38 40 40

Public Works – Eng & Ops

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Traffic Ops

$ 411,365 $ 395,211 $ 418,510 FTE's FTE's FTE's 1.50 1.45 1.48

Description: coordinates with other jurisdictions on traffic issues. Coordinate and oversee contract with City of Gainesville for Traffic Signal Maintenance.

Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

Traffic Operations Service Requests Received 111 48 48

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Tree Planting Program

$ 0 $ 82,070 $ 100,000 FTE's FTE's FTE's 2.00 1.00 1.00

Description: coordinates the Public Right of Way Tree Planting Program to enhance pedestrian and cycling safety and comfort, calm traffic, improve air and water quality, and beautify the public realm.

Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

Trees Planted 250 250

Public Works – Eng & Ops/Road & Bridge

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Construction Projects

$ 1,160,285 $ 1,296,290 $ 1,332,220 FTE's FTE's FTE's

17.48 17.49 17.50

Description: constructs small in-house projects for Public Works and other departments (which is reimbursed) such as Chip Seal Projects, Stormwater Projects, Sidewalk Replacement, Sidewalk Construction and Transfer Station Floor repairs. Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

Performance is project based so there are no set measures/objectives. N/A N/A N/A

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Emergency Services

$ 99,415 $ 102,212 $ 102,860 FTE's FTE's FTE's

0.66 0.59 0.61 Description: first response in disasters, special event control, and debris disposal. Responsible for management of emergency operations relating to transportation, public works, and energy.

Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

There are no set measures/objectives for this activity. N/A N/A N/A

Public Works – Eng & Ops/Road & Bridge

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Grading

$ 750,955 $ 766,931 $ 710,029 FTE's FTE's FTE's

7.98 7.42 7.22 Description: grading of unimproved roads is done on a 4-week cycle or as-needed basis. There are 3 motor grader

• perators that complete one cycle a month for a total of 3 cycles per month, 9 per quarter, with a total of 33 per year

allowing for exceptions made for dry conditions which normally occur in quarter 2 or 3.

Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

Miles of unimproved roads graded (Y) 1,310 1,560 1,560

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Litter

$ 25,038 $ 28,269 $ 27,249 FTE's FTE's FTE's 0.42 0.41 0.41

Description: picking up of litter in County maintained roads and right of ways.

Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

There are no set measures/objectives for this activity. N/A N/A N/A

Public Works – Eng & Ops/Road & Bridge

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Mowing

$ 1,071,511 $ 1,302,595 $ 1,238,312 FTE's FTE's FTE's 15.96 15.36 14.96

Description: mowing of 30 feet of roadway right-of-way on eight-week cycle during mowing season. 500 miles X 4 per year.

Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

There are no set measures/objectives for this activity. N/A N/A N/A

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Pavement Maintenance

$ 192,747 $ 238,104 $ 242,828 FTE's FTE's FTE's 1.90 2.00 2.07

Description: pot-hole repair, drop-off repair, and rehabilitation. Receive & respond to citizen requests for roadway maintenance and safety issues.

Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

There are no set measures/objectives for this activity. N/A N/A N/A

Public Works – Eng & Ops/Road & Bridge

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Resurfacing Projects

$ 191,731 $ 1,526,830 $ 2,635,892 FTE's FTE's FTE's 0.00 0.00 0.00

Description: mill and resurface existing paved roads to improve pavement and driving conditions long term.

Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

There are no set measures/objectives for this activity. N/A N/A N/A

Public Works – Eng & Ops/Road & Bridge

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Stormwater

$ 1,163,489 $ 1,339,873 $ 1,276,382 FTE's FTE's FTE's

13.47 13.47 13.34 Description: maintain streets, ditches and stormwater basins. Maintain compliance with the requirements of the National Pollutant Discharge Elimination System (NPDES) Phase II permit for unincorporated Alachua County. Keeps abreast of Federal, State and District stormwater management permitting criteria. Responds to citizen inquiries concerning stormwater systems, flooding, and sinkhole repair.

Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

Debris Removed from Street Sweeping (Y) 662.86 480 480 Miles of ditches cleaned (Y) 24 24 Number of stormwater basins cleaned (Y) 24 2 2 Sinkhole/Stormwater Service Requests Received 50 20 20 Stormwater Information Requests Received 81 30 30

Public Works – Eng & Ops/Road & Bridge

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Vegetation Management

$ 905,008 $ 1,061,464 $ 944,493 FTE's FTE's FTE's 10.01 10.12 8.61

Description: vegetation is managed to provide for the safe travel of vehicular, bicycle and pedestrian traffic and result in an aesthetically pleasing appearance over the roadway. Trimming for sign visibility is the highest priority

• f trimming that we provide. It is done continuously to ensure adequate sight distance to the respective sign.

Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

There are no set measures/objectives for this activity. N/A N/A N/A

Public Works – Fleet Management

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Repair & Maintenance

$3,866,700 $4,579,031 $4,480,426 FTE's FTE's FTE's 16.57 18.57 19.58

Description: Fleet maintenance and repair services including operating two (2) county owned shops and on-site fuel/lubrication truck, materials management services including operating two (2) repair parts stock rooms, and specialized services such as fire equipment pump test services. Custom consulting and reporting service, charting of cost trends and keeping abreast of changes in the transportation industry. Fleet fueling services including bulk fuel, commercial retail fuel station network and on-site fueling. Support of emergency operations.

Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

% of emergency response support provided within 1 hour 100 100 100 Reduce percentage of preventable breakdowns 0.18 2 2 Percent of unsatisfactory repairs 1.07 2 2 Percent labor rate is below market rate 44 16 16 Percent of customers satisfied with service 96.75 95 95 Percentage of budget spent 83.35 98.5 98.5 Fleet technician productivity 96.7 95 95 Percentage of reports effectively responded to 100 100 100

Public Works – Fleet Management

ACTIVITY FY2015 Estimated Actuals FY2016 Budget Allocation FY2017 Budget Allocation

Vehicle Replacement Funds (General and Gas Tax)

$2,215,893 $4,943,632 $4,129,000 FTE's FTE's FTE's

Description: fleet replacement planning, vehicle specification writing, vehicle procurement, new vehicle up-fitting, and used vehicle disposal. Business and planning services including managing and maintaining titles and tags for the County's fleet.

Measure Descriptions/Objectives 2015 Actuals 2016 Target 2017 Target

There are no set measures/objectives for this activity. N/A N/A N/A

Fleet Business Plan Highlights

Fleet Business Plan Highlights

Fleet Business Plan Highlights

Fleet Business Plan Highlights

The Value of an Internal Fleet Management

The Value of an Internal Fleet Management

Any questions?