Fiscal Year 2019 Families First Technical and Programmatic Support - PowerPoint PPT Presentation

DC Department of Human Services Economic Security Administration Fiscal Year 2019 Families First Technical and Programmatic Support Pre-Application Conference December 7, 2018 Sonya Crudup, Program Manager

Agenda • DHS Mission Statement • Background • Program Overview • Grantee Program Responsibilities • RFA Overview • Important Definitions • Target population • Application Package • Application Format • Scoring Criteria • Application Submission • Q & A  2

DHS Mission Statement The mission of the D.C. Department of Human Services is to empower every DC resident to reach their full potential by providing meaningful connections to work opportunities, economic assistance and supportive services.  3

Families First (FF) Background Information • One Congregation. One Family (OCOF)  Grandfamilies Support Group  Fatherhood Initiative (FHI)  The READY Center Each program is aligned with the mission of DHS and supports case management to ensure the optimum customer experience. FF programs are designed to build the customers' capacity to become self- sufficient. Building human capacity helps make development and progress possible. Each program provides government and community-based resources in order to promote stability.  4

Program Overview • Provide support services to the Families First Program’s suite of supportive initiatives with program design, outreach, coordination, and execution. • The three programs covered by this RFA are: - The One Congregation. One Family (OCOF) program, which connects families with interfaith congregations; - The Fatherhood Initiative (FHI) program, which provides a curriculum supporting both custodial and non-custodial fathers; and, - The Grandfamilies Support Group , which supports grandparents who are raising or caring for their grandchildren.  5

Grantee Program Responsibilities One Congregation. One Family (OCOF)  Recruit 25 congregations from the Local Faith Community to participate in an eight month program (January – August 2019).  Establish an outreach and recruitment strategy to enroll and train members of the Local Faith Community (mentors) for participation in OCOF program.  Ensure the completion of all program requirements for congregations in the OCOF.  Maintain contact information for all participating congregations and names of families who were matched.  6

Grantee Program Responsibilities One Congregation. One Family (OCOF) cont.  Facilitate and provide accommodations (food, refreshments and customer incentives) for the required congregation and family orientations, and at least three trainings for families and congregations between January-August 2019.  Establish program compliance through monitoring of families and congregations’ activities by submission of monthly progress reports no later than the 5th of each month for the prior month.  Coordinate and provide accommodations for five (one per month) “Spotlight” sessions for OCOF families and congregations highlighting government and community-based resources.  7

Grantee Program Responsibilities One Congregation. One Family (OCOF) cont.  Coordinate and provide accommodations for closing program activity.  Provide a comprehensive report of program year activities including specific demographic information and measurements of goals accomplished by September 15, 2019.  8

Grantee Program Responsibilities Fatherhood Initiative (FHI)  Identify and provide a facilitator for the FHI sessions to be approved by the FFP staff. The facilitator shall render a total of 24 hours of service per week from April-August 2019.  Facilitate and provide accommodations for three, four hour sessions per week at a site to be determined for 12 weeks (June-August 2019), for up to 20 participants.  Design, develop, and schedule a curriculum for session topics to be approved by FFP Program Manager.  9

Grantee Program Responsibilities Fatherhood Initiative (FHI) cont.  Recruit participants through marketing and outreach efforts including, but not limited to printed, electronic, and social media as approved by FFP Program Manager. The goal is to have a cohort of at least 20 fathers participating. • Maintain contact information of all program participants including email, telephone number, and address. • Conduct monthly interviews with all FHI participants to assess observed or disclosed barriers by customers; identify addressed or removed barriers; and assist FFP staff in referring customers to other services.  10

Grantee Program Responsibilities Fatherhood Initiative (FHI) cont.  Provide the FFP staff with monthly reports, due no later than the 5th of each month, outlining customers’ progress/status in the FHI program. The report shall ensure case coordination and program goals are being met.  Maintain Participation Tracker, sign-in sheets and copies of all timesheets verifying customer’s participation in the FHI program in order to validate work participation hours and countable work activities, as prescribed by the TANF Employment Program (TEP).  Attend TEP meetings as well as other community events required by FFP staff as may be appropriate.  11

 Identify opportunities to coordinate services and work with other fatherhood programs including, but not limited to, the Commission on Fatherhood, Men and Boys, Office of the Attorney General, and Community Collaboratives.  Coordinate and provide accommodations for two extracurricular family- oriented activities.  Coordinate and provide accommodations for closing program activity.  Provide a comprehensive report of program year activities including specific demographic information and measurements of goals accomplished by September 15, 2019.  12

Grantee Program Responsibilities Grandfamilies Support Group  Coordinate and provide accommodations for 7 sessions (March- September 2019), for up to 20 families, at a location to be determined.  Facilitate one of the seven sessions in coordination with Grandfamilies Support Group staff; and  Coordinate and provide accommodations for closing program activity (this is in addition to the sessions)  13

RFA Overview • Name: Families First Programs • Purpose: Provide support services while serving DHS ’ broader mission to empower District residents to reach their full potential by providing meaningful connections to supportive resources. • Funding: Up to $207,000 for one grantee • Award period: Jan. 1, 2019 to Sept. 30, 2019 – Up to three additional option years  14

Important Definitions Accommodations Administrative Support Case Management Congregation Continuum of Care (CoC) Engage Families First Programs Two Generation (2 Gen) Approach Resident of the District: Self-sufficiency Supportive Services  15

Target Population Eligible families who reside in the District of Columbia and are receiving TANF or are TANF eligible. Each program has specific service subpopulations: • OCOF serves TANF/TANF-eligible households; • FHI serves custodial and non-custodial fathers who receive TANF or who have children who receive TANF; and, • Grandfamilies Program serves grandparents who are caring for grandchildren, or other young relatives, who receive TANF benefits or are TANF eligible.  16

Application Package Number of Copies • The original and four (4) copies of the application must be submitted in a sealed envelope or package by the deadline date and time unless emailed. Two (2) copies of the Applicant Profile (Attachment A) must be affixed to the outside of each envelope or package. Applications will not be considered for funding if the applicant fails to submit the required number of copies. Faxed applications will not be accepted. The combination of the Applicant Profile, Table of Contents, Applicant Summary, Project Narrative, Program Budget and Budget Narrative must not exceed 60 pages . Other attachments are not subject to the 60-page limit.  17

Application Format • Not to exceed 60 pages • 8½ by 11-inch paper • Margins must be no less than 1 inch • 12-point font (Times New Roman recommended) • 1.5 inch spacing • Pages sequentially numbered • Review panel will not review applications that do not conform to these requirements  18

• Applicant Profile Application must include an Applicant Profile, which identifies the applicant, type of organization, project service area and the amount of grant funds requested. See Attachment A. Table of Contents • The Table of Contents should list major sections of the application with quick reference page indexing. Applicant Summary (Maximum 3 pages) • This section of the application should be brief and serve as the cornerstone of the application. The application summary should highlight the major aspects of the objectives that are discussed in depth in other sections of the application.  19

• Project Narrative (Maximum 12 pages) This section should contain the narrative that justifies and describes the project to be implemented. • Program Budget and Budget Narrative A standard budget form is provided in Attachment E. The budget for this application shall contain detailed, itemized cost information that shows personnel and other direct costs. The detailed budget narrative shall contain a justification for each category listed in the budget. The narrative should clearly state how the applicant arrived at the budget figures.  20