[PPT] - Fiscal Year 2019 Families First Technical and Programmatic Support PowerPoint Presentation

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DC Department of Human Services Economic Security Administration

Sonya Crudup, Program Manager

Fiscal Year 2019 Families First Technical and Programmatic Support Pre-Application Conference December 7, 2018

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Agenda

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DHS Mission Statement
Background
Program Overview
Grantee Program Responsibilities
RFA Overview
Important Definitions
Target population
Application Package
Application Format
Scoring Criteria
Application Submission
Q & A

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DHS Mission Statement The mission of the D.C. Department of Human Services is to empower every DC resident to reach their full potential by providing meaningful connections to work

pportunities, economic assistance and supportive

services.

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One Congregation. One Family (OCOF)

 Grandfamilies Support Group  Fatherhood Initiative (FHI)  The READY Center

Each program is aligned with the mission of DHS and supports case management to ensure the optimum customer experience. FF programs are designed to build the customers' capacity to become self- sufficient. Building human capacity helps make development and progress possible. Each program provides government and community-based resources in order to promote stability.

Families First (FF) Background Information

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Program Overview

Provide support services to the Families First Program’s

suite of supportive initiatives with program design,

utreach, coordination, and execution.
The three programs covered by this RFA are:
The One Congregation. One Family (OCOF) program,

which connects families with interfaith congregations;

The Fatherhood Initiative (FHI) program, which provides a

curriculum supporting both custodial and non-custodial fathers; and,

The Grandfamilies Support Group, which supports

grandparents who are raising or caring for their grandchildren.

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Grantee Program Responsibilities One Congregation. One Family (OCOF)

 Recruit 25 congregations from the Local Faith Community to participate in an

eight month program (January – August 2019).

 Establish an outreach and recruitment strategy to enroll and train members of

the Local Faith Community (mentors) for participation in OCOF program.

 Ensure the completion of all program requirements for congregations in the

OCOF.

 Maintain contact information for all participating congregations and names of

families who were matched.

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Grantee Program Responsibilities One Congregation. One Family (OCOF) cont.

 Facilitate and provide accommodations (food, refreshments and customer

incentives) for the required congregation and family orientations, and at least three trainings for families and congregations between January-August 2019.

 Establish program compliance through monitoring of families and

congregations’ activities by submission of monthly progress reports no later than the 5th of each month for the prior month.

 Coordinate and provide accommodations for five (one per month) “Spotlight”

sessions for OCOF families and congregations highlighting government and community-based resources.

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Grantee Program Responsibilities One Congregation. One Family (OCOF) cont.

 Coordinate and provide accommodations for closing program

activity.

 Provide a comprehensive report of program year activities including

specific demographic information and measurements of goals accomplished by September 15, 2019.

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Grantee Program Responsibilities Fatherhood Initiative (FHI)

 Identify and provide a facilitator for the FHI sessions to be approved by the FFP

staff. The facilitator shall render a total of 24 hours of service per week from

April-August 2019.

 Facilitate and provide accommodations for three, four hour sessions per week at

a site to be determined for 12 weeks (June-August 2019), for up to 20 participants.

 Design, develop, and schedule a curriculum for session topics to be approved by

FFP Program Manager.

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Grantee Program Responsibilities Fatherhood Initiative (FHI) cont.

 Recruit participants through marketing and outreach efforts including, but

not limited to printed, electronic, and social media as approved by FFP Program Manager. The goal is to have a cohort of at least 20 fathers participating.

Maintain contact information of all program participants including email,

telephone number, and address.

Conduct monthly interviews with all FHI participants to assess observed or

disclosed barriers by customers; identify addressed or removed barriers; and assist FFP staff in referring customers to other services.

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Grantee Program Responsibilities Fatherhood Initiative (FHI) cont.

 Provide the FFP staff with monthly reports, due no later than the 5th of each

month, outlining customers’ progress/status in the FHI program. The report shall ensure case coordination and program goals are being met.

 Maintain Participation Tracker, sign-in sheets and copies of all timesheets

verifying customer’s participation in the FHI program in order to validate work participation hours and countable work activities, as prescribed by the TANF Employment Program (TEP).

 Attend TEP meetings as well as other community events required by FFP

staff as may be appropriate.

SLIDE 12 12  Identify opportunities to coordinate services and work with other fatherhood programs including, but not limited to, the Commission on Fatherhood, Men and Boys, Office of the Attorney General, and Community Collaboratives.  Coordinate and provide accommodations for two extracurricular family-

riented activities.

 Coordinate and provide accommodations for closing program activity.  Provide a comprehensive report of program year activities including

specific demographic information and measurements of goals accomplished by September 15, 2019.

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Grantee Program Responsibilities Grandfamilies Support Group

 Coordinate and provide accommodations for 7 sessions (March-

September 2019), for up to 20 families, at a location to be determined.

 Facilitate one of the seven sessions in coordination with Grandfamilies

Support Group staff; and

 Coordinate and provide accommodations for closing program activity (this

is in addition to the sessions)

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RFA Overview

Name: Families First Programs
Purpose: Provide support services while

serving DHS’ broader mission to empower District residents to reach their full potential by providing meaningful connections to supportive resources.

Funding: Up to $207,000 for one grantee
Award period: Jan. 1, 2019 to Sept. 30, 2019

– Up to three additional option years

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Important Definitions

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Accommodations Administrative Support Case Management Congregation Continuum of Care (CoC) Engage Families First Programs Two Generation (2 Gen) Approach Resident of the District: Self-sufficiency Supportive Services

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Target Population

Eligible families who reside in the District of Columbia and are receiving TANF or are TANF eligible. Each program has specific service subpopulations:

OCOF serves TANF/TANF-eligible households;
FHI serves custodial and non-custodial fathers who

receive TANF or who have children who receive TANF; and,

Grandfamilies Program serves grandparents who are

caring for grandchildren, or other young relatives, who receive TANF benefits or are TANF eligible.

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Application Package

Number of Copies

The original and four (4) copies of the application must be submitted in a sealed envelope or package by the deadline date and time unless emailed. Two (2) copies of the Applicant Profile (Attachment A) must be affixed to the outside of each envelope or package. Applications will not be considered for funding if the applicant fails to submit the required number of

copies. Faxed applications will not be accepted.

The combination of the Applicant Profile, Table of Contents, Applicant Summary, Project Narrative, Program Budget and Budget Narrative must not exceed 60 pages. Other attachments are not subject to the 60-page limit.

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Application Format

Not to exceed 60 pages
8½ by 11-inch paper
Margins must be no less than 1 inch
12-point font (Times New Roman recommended)
1.5 inch spacing
Pages sequentially numbered
Review panel will not review applications that do

not conform to these requirements

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Applicant Profile

Application must include an Applicant Profile, which identifies the applicant, type of organization, project service area and the amount

f grant funds requested. See Attachment A.
Table of Contents

The Table of Contents should list major sections of the application with quick reference page indexing.

Applicant Summary (Maximum 3 pages)

This section of the application should be brief and serve as the cornerstone of the application. The application summary should highlight the major aspects of the objectives that are discussed in depth in other sections of the application.

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Project Narrative (Maximum 12 pages)

This section should contain the narrative that justifies and describes the project to be implemented.

Program Budget and Budget Narrative

A standard budget form is provided in Attachment E. The budget for this application shall contain detailed, itemized cost information that shows personnel and other direct costs. The detailed budget narrative shall contain a justification for each category listed in the budget. The narrative should clearly state how the applicant arrived at the budget figures.

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Certifications and Assurances

Applicants shall provide the information requested in Attachments B and C and return them with the application. If an applicant is not incorporated, a representative from the incorporated, collaborating organization must sign the Certifications and Assurances.

Appendices

This section shall be used to provide technical material, supporting documentation and endorsements.

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List of Appendices

 Audited financial statement;  Indication of organization status;  Roster of the Board of Directors;  Proposed organizational chart for the project;  Organizational budget (as opposed to project budget);  Letters of support or endorsements;  Staff resumes (if applicable);  Planned job descriptions (if applicable);  Articles of Incorporation, if applicable;

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List of Appendices (cont)

 Bylaws, if applicable;  IRS letter of non-profit corporation status, if applicable; or  Form 990, Return of Organization Exempt from Income Tax, if

applicable;

 Signed letter stating that the applicant will market the entity as a

DHS/ESA Project and not the parent agency by using the approved logo, tagline, graphic design, and other identifiers approved by DHS/ESA for the Project;

 District of Columbia Business License; and  Certificate of Good Standing.

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List of Attachments

Attachment A Applicant Profile Attachment B Certifications Attachment C Assurances Attachment D Original Receipt Attachment E Work Plan Attachment F Staffing Plan Attachment G Budget (separate attachment) Attachment H Definitions Attachment I Collaboration Commitment Form Attachment J Confidentiality Statement

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Scoring Criteria

Executive Summary (Maximum 5 points)
Overview: Provide a brief, cohesive, and executive-level description
f the applicant organization and how all aspects of the application fit

together to achieve the purpose of the grant.

Information about the Organization (Maximum 20 points)
Mission and Vision: Provide the organization’s mission and

vision statement, a description of its core programs, and explain the relevance of the organization’s prior experience to the requirements of the grant. (5 points)

Organizational Capability and Relevant Experience: Describe

your organization’s experience and expertise in delivering services identified in sections 2.3 and 2.4. (10 points)

Cultural competency and appropriateness (racial, ethnic, economic,

gender, age, disability, etc.) of services are demonstrated. (5 points)

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Capacity to Implement the Program (Maximum 30 Points)
Plan to Implement the Program: Describe your plan to implement the
Program. (10 points)
Program Design and Plan: Describe your plan to recruit and retain

Program participants including congregations and/or faith-based

rganizations, and Fatherhood Initiative participants; identify and

secure Facilitator for the Fatherhood Initiative; and, monitor and ensure all Program requirements and deliverables are met. (10 points)

Develop a detailed budget addressing how the grant will be
administered. The budget should include, but not necessarily be limited

to accommodations, staffing and materials. (10 points)

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Determine Outcomes, Objectives, and/or Deliverables (Maximum

20 Points)

Data Collection: Identify how data will be collected to assess and evaluate

the implementation of the grant responsibilities on a regular basis. (5 points)

Development of Work Plan: Using the Work Plan, list the critical

milestones/tasks, staff responsible for the implementation of the milestones/tasks, and approximate timeline needed to address the requirements of this grant. (5 points)

Staffing Plan: Using the staffing plan, describe the qualifications of the

proposed staff to implement the Program. (10 points)

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Detailed Planned Expenditures: Financial Management and

Proposed Budget (Maximum 25 points)

Financial Management: Describe the financial management and internal

accounting procedures that will be used to ensure proper financial management, including the fiscal controls designed for accountability to administer the

Program. (10 points)
Proposed Budget: Provide a proposed budget and narrative description of the

use of grant funds to address the requirements of this grant. (10 points)

Leveraging Strategy: Describe your approach to securing a cash match or

donations (including in-kind) for any goods or services that brings additional resources to this Program. (5 points)

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Application Submission

Submission Date and Time

In order to be considered for funding, applications must be received no later than 4:00 pm on December 14, 2018. All applications will be recorded upon receipt. Applications received after 4:00 pm on December 14, 2018 will not be considered for funding. Supplements, deletions or changes to the application will not be accepted after submission.

Number of Copies

The original and four (4) copies of the application must be submitted in a sealed envelope or package by the deadline date and time unless emailed. Two (2) copies of the Applicant Profile (Attachment A) must be affixed to the outside of each envelope or package. Applications will not be considered for funding if the applicant fails to submit the required number of copies. Faxed applications will not be accepted.

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Location to Submit Application

Applications must be received electronically and/or physically at or before

the deadline date and time at the following locations: Contact Person: Sonya Crudup sonya.crudup@dc.gov District of Columbia Department of Human Services Economic Security Administration (ESA) 64 New York Ave. NE, 6th Fl. Washington, DC 20002

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Mail/Courier/Messenger Delivery
Applicants should allow at least one hour before the deadline time to clear

security protocols.

Applications mailed or delivered by messenger/courier services must be

received by 4:00 pm on December 14, 2018. Applications arriving via messenger/courier services after the posted deadline of 4:00 pm on December 14, 2018 will not be considered for funding. Application packages must be delivered to the attention of Sonya Crudup, DHS/ESA. Receipt of applications must be by a DHS staff member and not left at the security desk or

ther location by the courier service.
LATE APPLICATIONS WILL NOT BE ACCEPTED

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Q&A

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Contact Information

 Primary: Sonya Crudup

sonya.crudup@dc.gov 202.698.4722

 Secondary: Christine McCoy

christine.mccoy@dc.gov 202.545.3169

 Tertiary: Jim Crawford

jim.crawford@dc.gov 202.671.4357