Finding & running good community projects Matthew McLeod - - PowerPoint PPT Presentation

Finding & running good community projects

Matthew McLeod

Rotary Club of Henderson

District Membership Chair

Why are good hands on community projects important for your Rotary Club?

• Engaging existing club members
• Connecting with the community
• Gaining visibility and relevance in the local community
• Providing something meaningful for new Rotarians to be involved with

Some ideas to consider:

• Run a membership drive around involvement in projects
• Ensure there are some smaller, easier projects which

won’t take too long to complete – quick wins

• Ensure there is a social aspect to every project / working bee
• Promote what you’re doing and make it visible to the public – invite

them to attend a Rotary project working bee

• Engage with the recipients / beneficiaries of the project to see if

there is scope for them to become further involved with Rotary

Where and How to Source Projects

• Ask your members
• Ask local organisations you already have an

association with.

• Use a social media appeal – directly to local community pages on Facebook or
• Neighbourly. Tell them about Rotary and ask them to submit projects
• Ask prospective members what interests them
• Research local not for profits via the charities.govt.nz site
• Do a proper community needs analysis to ensure what you’re proposing is

actually what is needed.

Rotary document ID 605-EN

Developing a “Project Pipeline”

Thanks to Rotary Club of Papanui – D9970

Developing a “Project Pipeline”

• To allow the Club to move immediately from a completed

project to a new project.

• Ask members to submit project ideas
• Create a list of projects
• Assess feasibility and resources required
• Prioritise
• Implement

Benefits of collaborating with

• ther clubs on projects:

 Share the load – with people and finances  Take on larger projects more quickly and easily  Access larger amounts of District or Global Grants  Access wider networks of contacts that may be able

to assist with the project

Some recent Club Collaborations

 Kiwi Harvest

Van

 Rotary Clubs of Takapuna North, Browns Bay, Devonport

and Northcote

Some recent Club Collaborations

 Kiwi Harvest

Vehicle

 Rotary Clubs of Takapuna North, Browns Bay, Devonport

and Northcote

Some recent Club Collaborations

 De Paul House

Van

 Rotary Clubs of Northcote, Takapuna, Milford, Glenfield and

Birkenhead

Some recent Club Collaborations

 De Paul House

Van

Planning a combined clubs project

 Identify the project – usually one club will take the lead on this and

investigate the project, work with the project recipient/beneficiary.

 Identify and liaise other clubs who are potential partners

to get agreement. Your Assistant Governor or President Cluster are good places to start.

 Allocating roles and responsibilities – identify tasks and

allocate these amongst the clubs, making use of strengths.

 Formalise the arrangement with a basic MOU so everyone is on the same

page.

 Ensure good communication channels are working – regular meetings or

phone conferences

 Implement the project and celebrate the success  Debrief

How to fund your project

 Club funds  Specific fundraising targeted at this project  Sponsorships & Corporate support incl Donations in Kind or

discounts on materials for the project

 Ask if beneficiaries/recipients of support can assist with a contribution  Rotary District Grants & Global Grants  Funds from other Clubs in our District and beyond  Council and Government Grants  Rotary affiliated or administered Trusts – see

https://www.rotarydistrict9910.org/page/funds-for-projects

 Local Councils and Government grants  Community Trusts and funding providers – see www.generosity.org.nz

Neil Blanchfield

President, Rotary Club of Kerikeri

Kerikeri Rotary’s Successful Projects

Chromebook Project:

Rotarian Keith Day and John Carter, Mayor of Far North District Council delivering the first of the new Chromebooks

Bridge Building:

Constructing Bridge 5 No 5. Bridge Completed

Hydrotherapy Equipment:

Sign which is now in Little Dippers “It has been absolutely amazing to see the wonderful response from the Northland community and the uptake

• f use of the equipment so

generously funded by the Rotary

• teams. We at Little Dippers are very

grateful for the hoist and water wheel chair and are really thrilled with the physical progress many of

• ur hydrotherapy clients are making

weekly. Thanks so much, things are going well and more and more people are making use of Green Prescription and

• ur hydro sessions.”

Oruaiti School wetlands, honey, Kawakawa Balm project.

Neil with some of the school children helping doing the clearing.

Trapping Project & Don’t forget about your previous projects – keep them looking fresh!

A fresh lick of paint always helps

Henderson Rotary Rotalite West New Lynn Rotary Combined project 2019

Avondale Primary School – raised garden bed construction project 2019

Funded by contributions from Rotalite West (Satellite of Henderson Rotary), New Lynn Rotary and Avondale Primary School, plus District Grants Community support from local suppliers and contractors who donated time and

• ffered large discounts on normal pricing

Involvement from the school community – parents, teachers and kids Multiple working bees over several months to complete the project Involved demolishing existing unsafe playground and part of a retaining wall, excavating dirt, laying metal, building garden beds, filling them with garden mix, reuse of old playground equipment as a shade house. The school has joined the Garden to Table Programme which allows their students to learn about healthy eating by growing their own vegetables.

SERVICE TYPE #1

• Welfare officer
• Telephone trees
• Board buddies
• Technology buddies

Service: Taking care of our members Rotary in the time of COVID-19

Thanks to Barbara Mifsud (RI, Parramatta) and Jessie Harman (Incoming RI Director Zone 8 for 2021-23) for this information.

SERVICE TYPE #2

• Take stock
• Strategic plan/

membership development plan

• Community needs

assessment Service: Give back to your club

Thanks to Barbara Mifsud (RI, Parramatta) and Jessie Harman (Incoming RI Director Zone 8 for 2021-23) for this information.

Rotary in the time of COVID-19

SERVICE TYPE #3

Service: Local and international projects

• Cooking meals for the

vulnerable

• Picking up shopping and

medicines

• Sewing masks
• Donating tablets and

laptops Rotary in the time of COVID-19

100 Years of Rotary in NZ – 2021 Centennial Projects

• Rotary Give Every Child A Future Project
• Delivering three vaccines to children across 9

Pacific Island countries, in partnership with

• Unicef. https://everychildafuture.com/
• Tree Planting Programme

(with assistance from the Government’s 1 Billion Trees scheme) https://www.teururakau.govt.nz/funding-and-programmes/forestry/one-billion-trees-programme/

How to get the most out of a project

 Ensure every project has an element of Membership

Development in it – use projects to drive membership growth, member engagement and retention and giving new members a chance to run a project. Invite the public to help!

 Choose projects which might appeal to the demographic of

people you are trying to attract as members.

 Partnerships are great – look for potential long term partners

who you can work with in the future and will work with you, not just expect you to do all the work while they watch.

 Look for opportunities to publicise Rotary’s involvement in the

delivery of the project. (Local media, social media) – Lots of photos and video!

Questions?