FEMA Public Assistance Program Eric Learn State Public Assistance - - PowerPoint PPT Presentation

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FEMA Public Assistance Program Eric Learn State Public Assistance - - PowerPoint PPT Presentation

Sep 22, 2023 359 likes •726 views

FEMA Public Assistance Program Eric Learn State Public Assistance Officer 1 Public Assistance (PA) Program FEMA program designed to provide assistance to state and local governments and specific private nonprofit organizations for

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FEMA Public Assistance Program

Eric Learn State Public Assistance Officer

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Public Assistance (PA) Program

FEMA program designed to provide assistance to state and local governments and specific private nonprofit organizations for response and recovery efforts related to a declared disaster.

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Public Assistance Process

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Damage Thresholds

  • Determined by the annual Consumer Price

Index, effective October 1, 2019

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State Threshold $1.53 per capita $8,701,088.58 TOTAL

County Threshold $3.84 per capita

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Payment$ Disaster Event

PDA Governor’s Request Declaration Project Formulation Project Review & Approval Final Papers Awarded / Obligated Closeout

Public Assistance Process

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Applicant Briefing RPA Submission Recovery Scoping Meeting Exploratory Call

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Who Submits an Application?

  • State Governments
  • County Governments
  • Cities, Towns, & Villages
  • American Indian Tribes

and Tribal Organizations

  • Private Non-Profits
  • Electrical Cooperatives
  • Institutions of Higher

Education

  • School Districts

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Disaster-Related

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Legal Responsibility

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Active Use

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Active Use

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Disaster Designated Area

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Buffalo County

Trempealeau

County

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Not Fundable by Another Agency

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Facility, Work, and Cost Eligibility

  • Damage must be disaster related
  • Must be the legal responsibility of the

eligible Applicant

  • Have been in active use at the time of the

disaster

  • Be located in the designated disaster area
  • Can’t be funded by another Federal Agency
  • Damage not covered by insurance*
  • Comply with all Federal, State, and Local

laws, rules, and regulations

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Eligible Work

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  • A. Debris Clearance
  • B. Protective Measures

Emergency Work

(Categories A & B)

  • C. Roads & Bridges
  • D. Water Control Facilities
  • E. Buildings & Equipment
  • F. Utilities
  • G. Other

Permanent Work

(Categories C-G)

Categories of Work

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Eligible Costs

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Labor Costs Equipment Materials Contract

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Force Account Labor

  • Who, what, where, when, why
  • Volunteer sign-in sheets
  • Pay rate and fringe benefits
  • Separate regular and overtime hours
  • Salaries of administrators are not

usually eligible

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Force Account Equipment

  • Equipment operator
  • Total operator time should equal

“time in operation”

  • Equipment description
  • Type of the equipment
  • WisDOT/FEMA Class #
  • Location of work
  • Where was work completed?
  • When was the work completed?
  • Ineligible expenses
  • Maintenance
  • Purchase of new equipment

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Materials

  • Source
  • Purchased, donated, or from

stock

  • Cost
  • Quantity used
  • Location used
  • What were the materials

used for?

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Contracts and Procurement

  • Must be of reasonable cost
  • Must follow competitive

bidding procedures

  • Must comply with Federal,

State, and local procurement standards

  • No Debarred Contractors

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FOLLOW THE MOST RESTRICTIVE GUIDELINES!

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`

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The only eligible costs are those that are

DOCUMENTED!

  • Who did the work?
  • When did they do it?
  • Where did they do it?
  • What did they do?
  • What did they use?
  • How long did they do it?
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Project Information

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Minimum Project Cost

$3,200.00

Small Projects

$3,200 to $128,899

  • Based on actual costs of completed work or on cost

estimates for work to be completed

  • Easier closeout, faster payments
  • Difficult cost-overrun recovery

Large Projects

$128,900 and above

  • Reimbursed on actual costs
  • Must document all costs incurred on project
  • More detailed closeout audit
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Cost Share

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Federal Share 75% State Share 12.5% Local Share 12.5%

Federal Share = 75% Non-Federal Share = 25%

State covers half the Non-Federal Share.

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Period of Performance

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6 months 6 months 18 months Declaration Date Emergency Work = 6 months + 6 month time extension Permanent Work = 18 months + 30 months of time extensions

  • Communicate with us if there are delays or

problems.

  • Work performed after approved performance

period might not be reimbursed!

6 months 6 months 6 months 6 months 6 months

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Section 406: Mitigation

  • Section 406 – Public Assistance (PA) Mitigation
  • Incorporates cost-effective mitigation measures

when repairing damaged public facilities

  • Applies only to damaged elements in the declared

disaster

  • Must be determined to be “cost-effective”
  • 100% Rule – some measures are fundable at 100%
  • 15% Rule – mitigation costs less than 15% of the overall

project costs

  • Benefit Cost Analysis (BCA)

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Takeaways

  • Keep Maintenance / Inspection Records
  • Take Pictures!
  • Document Activities & Costs
  • Create a specific cost code, etc.
  • Follow Procurement Guidelines
  • Work with County Emergency Management

Directors

Document Everything!!

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  • Eric Learn – State Public Assistance Officer

Office: (608) 242-3200

  • Robert Stoikes – Recovery Section Supervisor

Office: (608) 242-3226

  • Public Assistance Contact Info:

Email: DMAWEMPublicAssistance@wisconsin.gov Fax: (608) 223-6526

  • Website:

https://dma.wi.gov/DMA/wem/grants/recovery-programs

Problems/Questions

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Kelsey Brown WDF Coordinator

Wisconsin Disaster Fund

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Wisconsin Disaster Fund (WDF)

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  • Created by Wisconsin Act

269 in 2005 and signed into law in April 2006.

  • Established a State program

to make limited payments to local units of government for damages caused by natural disaster situations when federal or other financial assistance is not available.

  • Reimburses 70% of total

eligible and documented costs.

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Eligible Work

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  • A. Debris Clearance
  • B. Protective Measures

Emergency Work

(Categories A & B)

  • C. Roads & Bridges
  • D. Water Control Facilities
  • E. Buildings & Equipment
  • F. Utilities
  • G. Other

Permanent Work

(Categories C-G)

Categories of Work

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Eligible Reimbursable Work: WDF

  • A. Debris Clearance
  • B. Protective Measures

Emergency Work

  • C. Roads & Bridges

Permanent Work

Categories of Work

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Keys to a Quick Payment: Eligible Costs

  • Labor Costs
  • Categories A and B - Overtime Only
  • Category C - Regular and Overtime
  • All labor is eligible for Temporary Hires & Contract

Labor in Categories A, B, & C

  • Equipment
  • Type, WisDOT/FEMA #, Operator, Date, Hours in use
  • Materials
  • Invoices & proof of payment
  • Contract Costs
  • Invoices & proof of payment
  • Volunteer Labor/Equipment
  • Keep a sign-in sheet – name, date, & hours worked

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Volunteer Match

  • Provide the sign-in sheet
  • Names, dates, and hours worked of the

volunteers

  • What activity were they performing?
  • Wage rate is $7.25/hour/volunteer
  • Federal minimum wage
  • Total volunteer amount is put towards the

30% local share.

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The only eligible costs are those that are

DOCUMENTED!

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More Information, Problems, or Questions

  • Application Material Available at

https://dma.wi.gov/DMA/wem/grants/recovery-programs#WDF

  • Kelsey Brown – WDF Coordinator
  • Desk: (608) 242-3259
  • widisasterfund@wisconsin.gov
  • Kelsey2.brown@wisconsin.gov
  • Fax: (608) 223-6525
  • Robby Stoikes – Recovery Section Supervisor
  • Desk: (608) 242-3226
  • robert.stoikes@wisconsin.gov

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Questions???

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