FEMA Shelter Transition Planning Whats Your Plan for Disaster - - PowerPoint PPT Presentation
FEMA Shelter Transition Planning Whats Your Plan for Disaster Shelter Transitions? National Hurricane Conference March 2017 1 Workshop Objectives Case studies Examples of challenging shelter transitions Shelter transition
National Hurricane Conference March 2017
1
2
population
solutions
hotels required for extended period of time
temporary solutions available
3
150 140 130 100 5 4 2 2 20 40 60 80 100 120 140 160 Day 1 Day 2 Day 3 Day 4
4
Current State
Shelter transition currently is viewed as a continuum where clients may move through various programs before achieving a stable solution.
Shelter TSA THU Stability
Future State
A recommended future state for shelter transition would provide a menu
which might not provide the client with an optimal housing solution for their unique needs, case workers could use the menu to build a recovery plan that will best address the needs of the client.
TSA THU Stability Client in Shelter
5
– Available alternate housing within impacted area – Available alternate housing in neighboring counties
– Meet the needs of the remaining shelter residents – Need for facility to transition back to its normal use – Coordination between shelter operator, local jurisdiction, facility owner and other stakeholders
6
7
8 Shelter Transition Workgroup Subgroups Subgroup 1 Subgroup 2 Subgroup 3 Subgroup 4 Shelter Transition Model Stakeholders & their Roles Shelter Transition Team Barriers to Shelter Transition Subgroup Leader: Subgroup Leader: Subgroup Leader: Subgroup Leader: Assistant: Assistant: Assistant: Assistant: NGO NGO NGO NGO State/Local/Tribal State/Local/Tribal State/Local/Tribal State/Local/Tribal Federal Federal Federal Federal Private Sector Private Sector Private Sector Private Sector Other Other Other Other
9
10
11
12
SHELTER TRANSITION SURVEY RESULTS Question Response # Comments What type of agency/organization? Government 3 What level? State 2 Municipality 1 What is the lead agency for emergency sheltering at your jurisdictional level? Red Cross 1 Human Services 2 ESF-6 1 What types of emergencies would create the need for emergency sheltering and Aircraft incident 2 transition in your region? Earthquake 2 Flood 2 Ice storm 1 Hurricane 2 Nuclear power plant incident 2 Winter storm 1 Mudslide 1 LTPO 3 Water supply 3 Utilities 3 Space weather 2 Terrorism 2 Tornado 3 Wildfire 2
What type of agreements do you have in place for partners and stakeholders Interlocal 1 that provide shelter transition support? MOU 1 MOA 1 Partner agreements 1 Included in response plans 1 What services to the agreement support? Housing 3 Food 3 Water 3 Staffing 2 Do you feel that shelter transition support can beset be provided through a task force organization? No 1Too deep into the weeds and miss the point Yes 2 More efficient response; uses expertise and experience Is there a local collaborative association in the community that can help address No shelter transition i.e. COAD/VOAD? Yes 3VOAD Would you or another staff of your agency/organization play a role in assisting evacuees Yes 1 transitioning from home to shelter and back home? If yes: No 2 What role do they play?Coordination of services 1 Length of time this support could be provided? Several weeks for catastrophic event 1Subject to contracts, legal issues, etc. What partners are involved?Red Cross 1 At what level does your emergency operations plan address shelter transitioning? State 2 Municipality 1 Does your jurisdiction's operations plan include shelter transitioning? Yes 3 No
13
Shelter Transition Stakeholders Roles and Responsibilities Matrix
Stakeholders Roles
Immdediate Sheltering CaseworkCase Management Social Sevices Short Term Housing Transportati
Children Services Financial Individual Assistance Aging Services Disability Integration Feeding Assistance Unmet Needs Long Term Housing Assistance
Agency
Red Cross X X X X X X X X State Welfare and Human Services X X X X X X X X X X Parish / County Social Services agencies X X X X X X X X X X X Homeless Coalition X X X X X X X X X The Salvation Army X X X X X X X FEMA Application Services X X X X X HUD (Housing and Urban Development) X X X X X X Child Welfare agencies X X X Area on the Aging X X X X X X X X Transportation providers X X X X Independent Living Centers X X X X X X Faith Based Community X X X X X X X X X X X COADS X X VOADs VIA LTRGs X X X X X X Case Management Lead Agency X X X X X X X Businesses (realtors/hotel industry) X X X Color Code by type of organization
14
15
Local State Red Cross Casework NGOs Faith Based Disaster Case Mgmt HHS Housing Authority
Barriers Symptom Potential Resource
Economic
recovery groups) Housing
Medical
AFN, social needs, quality of life and ongoing medical care
Corp)
Assistance
Centers 16
Barriers Symptom Potential Resource Emotional
event and unable to make decisions
Social
community that does not provide recreational and support services
with access and functional needs
services
Assistance
17
18
19
Status of Infrastructure
Power Sewer Water Communications
Shelter Population Information Status of Shelter Population Increasing Decreasing Impacted areas with the highest shelter population(s) _______________________
_______________________
Local Commerce Grocery stores open Gas stations open Schools open Restaurants open Provision of Services Shelter residents have received case work services For declared disasters: Shelter residents have applied for FEMA benefits Barriers to individual shelter residents’ recovery identified Shelter residents with barriers referred to appropriate agency(s) for support
20
21
22
23
2017
Independently Managed Shelters - Managed by an independent
Partner Managed Shelters - Managed by partners, following Red Cross principles, in cooperation with the Red Cross. Partner shelters are often supported by the Red Cross through human and material resources and subject matter expertise; “Red Cross Supported” shelters are now included as Partner Managed Shelters. Red Cross Managed Shelters - Managed by the Red Cross in cooperation with a variety of partners. Partners include facility owners and other agencies that provide niche services, supplies and equipment, or staff who are willing to participate as Red Cross workers to help the population within the shelter.
safe place to stay
facilities; where appropriate
feeding, disaster mental health, disaster health services, and recovery services.
Red Cross shelters
31
facility owner and other stakeholders
32
33
Reason for staying in shelter Other available Options Challenges to Options Eventual Solution No TSA Available Campground Weather, and longevity FEMA MHU, rental assistance, housing repair, long term recovery/unmet needs assistance No TSA Available Relocate Jobs & Schools FEMA MHU, rental assistance, housing repair, long term recovery/unmet needs assistance Not eligible for FEMA Assistance Campground Weather, and longevity Social Services, Long term recovery/unmet needs assistance Not eligible for FEMA Assistance Relocate Jobs & Schools Social Services, Long term recovery/unmet needs assistance Homeless Homeless services Local government may not have services Social services or NGO/Faith Based assistance
34
Reason for staying in shelter Other available Options Challenges to Options Eventual Solution No financial viability Immediate assistance through Casework If Red Cross not running shelter or invited to the ad hoc shelters, clients miss out on immediate financial assistance. Opening client cases on shelter residents to allow the flow of immediate casework to begin for residents. No financial viability Immediate DCM grant from FEMA DCM grant provide financial assistance to providing agency and not the
time to establish their process. Providing agencies should have MOU’s with state to start immediate assistance if and when an IDCM grant is awarded. Affordable Housing No section 8
housing identified. Affordable housing and available section 8 housing in short supply even before disasters. State led multi-agency Housing task force that is in place pre-disaster
35
36
37
38
Local State Red Cross Casework NGOs Faith Based Disaster Case Mgmt HHS Housing Authority
Shelter Management Transfer Plan Template What is covered in the Template
Shelter Management Transfer Plan Template
42
David Canavan and Chris Andrews HUD Technical Assistance Providers
Homeless Assistance Programs and Disaster Response
4 4
4 5
4
Emergency Solutions Program (ESG) Continuum of Care (CoC)
4 7
4 8
4 9
Security Number
Birth
Status
Condition
Prior to Project Entry Universal Data Elements include:
Benefits
Insurance
Disability
Disability
Condition
Problem
Abuse
Provided
Assistance
Program Data Elements include:
5 2
populations
network to provide continuity in services
accounted for as disaster shelters close
ESF 6
meetings and other communication channels