An Overview of the FEMA Reimbursement Process
Principal Presenters Jody Moore Don Campbell MBA, CEM MS, CEM, PMP
Agenda u FEMA Assistance Programs u Hospital Implications u The Process u Purchasing Requirements u Mitigation Grant Identification u Question & Answers
FEMA Assistance Programs u Public Assistance Work Categories Financial u A: Debris Removal Support u B: Emergency Protective Measures u C: Roads and Bridges Individual Public u D: Water Control Facilities Assistance Assistance u E: Buildings and Equipment u F: Utilities u E: Parks, Recreational, and Other Facilities
Hospital Eligibility Category B Category E u Temporary Facility Costs u Building Damages u Evacuation Costs u HVAC u Mass Care Support Costs u Electrical u Generator Use u Structural u Staff Overtime / Callbacks u Costs due to code compliance u Contract Work u Extra Supplies DISCLAIMER – These are examples of potentially eligible items for reimbursement. Your NCEM / FEMA caseworker will assist in clarifying eligibility for each element.
The Process Disaster Occurs o Governor Requests a Disaster Declaration o Disaster Declaration for your County o County Level Applicant Briefing o Access the Public Assistance Grants o Portal and Setup your Organization Request for Public Assistance (RPA)* o o Exploratory Call o Recovery Scoping Meeting o Data and Paperwork Submissions o Final Review and Sign-Off o Receive Funding *30 Days from Declaration Date o
Applicants Responsibilities u Assign an “Applicant Agent” for your organization u Attend the applicants briefing by NCEM u Create an Organizational Profile on the Recovery Portal u Submit a Request for Public Assistance (RPA) u Prepare a list of Damages u Identify projects with assistance from NCEM and FEMA u Document all work and costs u Submit data and answer questions through the Recovery Portal
Purchasing Requirements u Use the FEMA Procurement Checklist! u Follow your organizations policies on purchasing processes u No-Bid awards are typically disallowed u No-Bid awards for Reimbursement Support are not allowed for Direct Administrative Costs (DAC)
Frequently Asked Questions u How does Insurance Work with our FEMA Request? u Are for profit hospitals eligible for reimbursement? u Can you claim extra fuel costs for generator use? u Can lost revenue be claimed as a “damage” from the event? u Is regular time of employees who worked during the hurricane eligible for reimbursement? u Can exempt employees get overtime and will it be reimbursed? u We sent staff to help at a disaster deployment, is that reimbursable?
Mitigation Opportunities u Mitigation grant funding is focused on reducing the impacts of future disasters u Funding is typically available for: u Flood control u Property buyouts u Electrical generation projects u Storm Shutters / Wind Protection u Infrastructure Projects u Engage your local Emergency Management organization!
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