An Overview of the FEMA Reimbursement Process Principal Presenters - - PowerPoint PPT Presentation

An Overview of the FEMA Reimbursement Process

Principal Presenters

Jody Moore MBA, CEM Don Campbell MS, CEM, PMP

Agenda

u FEMA Assistance Programs u Hospital Implications u The Process u Purchasing Requirements u Mitigation Grant Identification u Question & Answers

FEMA Assistance Programs

Financial Support Individual Assistance Public Assistance

u Public Assistance Work Categories

u A: Debris Removal u B: Emergency Protective Measures u C: Roads and Bridges u D: Water Control Facilities u E: Buildings and Equipment u F: Utilities u E: Parks, Recreational, and Other

Facilities

Hospital Eligibility

Category B

u Temporary Facility Costs u Evacuation Costs u Mass Care Support Costs u Generator Use u Staff Overtime / Callbacks u Contract Work u Extra Supplies

Category E

u Building Damages

u HVAC u Electrical u Structural u Costs due to code

compliance

DISCLAIMER – These are examples of potentially eligible items for

• reimbursement. Your NCEM / FEMA caseworker will assist in clarifying

eligibility for each element.

The Process

• Disaster Occurs
• Governor Requests a Disaster Declaration
• Disaster Declaration for your County
• County Level Applicant Briefing
• Access the Public Assistance Grants

Portal and Setup your Organization

• Request for Public Assistance (RPA)*
• Exploratory Call
• Recovery Scoping Meeting
• Data and Paperwork Submissions
• Final Review and Sign-Off
• Receive Funding
• *30 Days from Declaration Date

Applicants Responsibilities

u Assign an “Applicant Agent” for your organization u Attend the applicants briefing by NCEM u Create an Organizational Profile on the Recovery Portal u Submit a Request for Public Assistance (RPA) u Prepare a list of Damages u Identify projects with assistance from NCEM and FEMA u Document all work and costs u Submit data and answer questions through the

Recovery Portal

Purchasing Requirements

u Use the FEMA

Procurement Checklist!

u Follow your

• rganizations policies on

purchasing processes

u No-Bid awards are

typically disallowed

u No-Bid awards for

Reimbursement Support are not allowed for Direct Administrative Costs (DAC)

Frequently Asked Questions

u How does Insurance Work with our FEMA Request? u Are for profit hospitals eligible for reimbursement? u Can you claim extra fuel costs for generator use? u Can lost revenue be claimed as a “damage” from the event? u Is regular time of employees who worked during the

hurricane eligible for reimbursement?

u Can exempt employees get overtime and will it be

reimbursed?

u We sent staff to help at a disaster deployment, is that

reimbursable?

Mitigation Opportunities

u Mitigation grant funding is focused

• n reducing the impacts of future

disasters

u Funding is typically available for: u Flood control u Property buyouts u Electrical generation projects u Storm Shutters / Wind

Protection

u Infrastructure Projects u Engage your local Emergency

Management organization!

info@crisisfocus.com www.crisisfocus.com