FANRPAN 2017 AGM 15 August 2017 Durban, South Africa 1. Opening - - PowerPoint PPT Presentation

FANRPAN 2017 AGM

15 August 2017 Durban, South Africa

• 1. Opening Remarks by

Board Chair

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Minute of Silence

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• Hon. Obed Mfanyana Dlamini, Swaziland
• 4 April 1937, in

Mhlosheni – 18 January 2017

• Former Swaziland

Prime Minister

• FANRPAN Elder

2. Roll Call & Constitution of Quorum

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Convening of Ordinary General Meeting of Members

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Objective of the AGM: Clause 14.3 page 13 The Business to be transacted at any Ordinary General Meeting of members shall be the following:

1.To receive the report of the Board of Governors on the achievements of the Network 2.To elect members of the Board of Governors 3.To receive, consider and approve the audited accounts of the Network 4.To attend to any other business specified in the notice calling the meeting and/or any other business added onto the agenda in terms of Clause 14.2.5

Constitution of Quorum and Notice of Meeting: Clause 14.5 “The quorum at any general meeting of members shall be at least one third (1/3) of the total number of delegates entitled to attend and vote at such meeting”

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2017 AGM Roll Call

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Node Representative

Angola Benin Mr Atidegla Aurelien Botswana Ms Lerato Sello DR-Congo Mr Charles Mushizi Kenya Mr Joshua Laichena (apologies failed to travel) Lesotho Ms Puseletso Lokoetla Madagascar Ms Mina Randrianarisoa Mauritius Dr Joyce Therese Soulange Malawi Ms Pamela Kuwali Mozambique Dr Joao Mutondo Namibia Dr Theopoline Itenge South Africa Mr Bonani Nyhondo Swaziland Prof Absalom Manyatsi Tanzania Dr Tausi Kida Uganda Prof Achileo Kaaya Zambia Mr Masiye Nawiko Zimbabwe Dr Isiah Mharapara

3. Review and Adoption of Agenda

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Review and Adoption of the Agenda

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1.Opening Remarks 2.Roll Call and Constitution of Quorum 3.Review and adoption of the agenda 4.Disposal of Matters arising from the minutes of the last AGM 5.Report of the Board of Governors 6.Report of the Independent Audit of the FANRPAN Accounts 7.Consideration of the following resolutions of which due and proper notice has been given:

• FANRPAN Board representations – update on tenure and new members
• New members of Network
• New partners
• Constitutional issues

8.Node compliance with annual submissions (audited financial statements and annual reports) 9.Appointment of FANRPAN Auditors 10.Any Other Business

4. Disposal of Matters Arising From Minutes of the 2016 AGM

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Matters Arising Report Back on Action

1. Nodes to submit their calendars of engagements at national level to the Regional Secretariat for website posting, participation and support as necessary. On-going. The Nodes are encouraged to continue sharing their calendars as this would facilitate Regional Secretariat planning for support as required and integration of similar programmes and initiatives. 2. Nodes should comply with the annual submissions of audit and annual reports by 15 December 2016. Nodes to provide a letter of commitment if they are facing any challenges.

• Ongoing. Submissions received from Benin, Kenya,

Mauritius, Namibia and South Africa. Status updates are to be presented annually by the Regional Secretariat. 3. Nodes continue to make efforts to settle their accounts from project funds or through arrangements with the national Governments and the node. As at August 2017, Kenya, Mauritius, Mozambique, Namibia and South Africa have cleared their accounts. Botswana has only the current year outstanding, whilst the rest of the Nodes have amounts owed from previous years. Regional Secretariat to follow up on

• utstanding payments.

4. Nodes provide details of their key personnel, educational background and key competencies. Pending, Regional Secretariat to follow up. 5. Regional Secretariat will facilitate the appointment of ECOWAS for the West Africa seat in 2017. A face to face visit may be necessary to fast track their acceptance and appointment Three appointments are recommended for 2017 – Farmers, Research and Private Sector. The West Africa seat is to be undertaken and finalized prior to the next AGM.

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Matters Arising Report Back on Action

• 6. Provision is made for the appointment of a

deputy CEO and this should be included in the FANRPAN organogram and constitution. The legal advisors, Dube Manikai and Hwacha have drafted their recommendations to be presented to AGM members at the 2017 meeting.

• 7. Proposed amendment to clause 15.1.9 on the

tenure of office of the Chairperson. The legal advisors, Dube Manikai and Hwacha will present the revised constitution clause for AGM members review and final endorsement.

• 8. Provision is made for the appointment of a vice

Chairperson for operational reasons The legal advisors, Dube Manikai and Hwacha have to be presented to AGM members for final endorsement.

• 9. The appointment of the Angola Node Hosting

Institution and Coordinator. Consultations are ongoing. The Regional Secretariat is working with the Mozambique Node in the consultation process.

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Matters Arising Report Back on Action

• 10. Presentation of the disposal of assets policy with

particular consideration of net book values, electronic assets which have a limited lifespan and the donor policies on disposal of assets. The policies were reviewed by Nolands Advisory Services and presented to AGM members in March 2017 at the Node Common Vision Meeting. Comments from the Nodes were taken into consideration and review by the Board is ongoing, scheduled for completion by September 2017.

• 11. Retention of current auditors PricewaterhouseCoopers

subject to the rotation of the partner responsible for engagement quality review and having served the four years as the lead engagement partner.

• Done. A new partner appointed.
• 12. French and Portuguese speaking personnel within the
• Secretariat. Translation of key project documents and

publications.

• Done. French intern took up office on the 1st of August

2017

• 13. Annual Regional Policy Dialogue dates and venue

Dates revised to 14-17 August 2017 in South Africa.

• 14. Presentation of the disposal of assets policy with

particular consideration of net book values, electronic assets which have a limited lifespan and the donor policies on disposal of assets. The policies were reviewed by Nolands Advisory Services and presented to AGM members in March 2017 at the Node Common Vision Meeting. Comments from the Nodes were taken into consideration and review by the Board is ongoing, scheduled for completion by September 2017.

5. Report of Governors to AGM Members

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• Succession planning for Chief Executive Officer’s
• ffice

– Building a high-powered workforce from top to bottom – Strengthening the directorship and ensuring continuity beyond CEO’s term

• Implementation of FANRPAN 2016-2023 Strategy

and implementation roadmap

2017 Vision

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FANRPAN Structure: Organogram

ATONU Managers Nutrition Sensitive Agriculture (NSA)

ATONU Steering Committee (Consortium Members & BMGF)

FANRPAN Board Bertha Mkandawire, POCTA Tshilidzi Madzivhandila DIMELT FANRPAN Country Nodes Angola, Benin, Botswana, DRC, Kenya, Lesotho, Madagascar, Malawi, Mauritius, Mozambique, Namibia, South Africa, Swaziland, Tanzania, Uganda, Zambia, Zimbabwe International Advisory Group Directors Vacant, M&E Sharon Alfred, Compliance Francis Hale Policy Advocacy Tshilidzi Madzivhandila Policy Research Simba Sibanda ATONU Managing Director Climate Smart Agriculture (CSA)

Sithembile Ndema Talentus Mthunzi Shiluva Chauke Kanto Harimahanja

ATONU Focal Countries Ethiopia, Nigeria, Tanzania ATONU Consortium Specialists (ACDI/VOCA; FANRPAN; SUA) Jared Odhingo, Finance & Admin

Tobias Takavarasha

FANRPAN CEO ad interim Lufingo Mwamakamba Protocol & Partnerships Manager

Thematic Managers

Finance

Samuel Manda Getrude Chanakira Loice Njiru

Admin

Hlengiwe Mabena Londiwe Xaba

Institutional Strengthening

Vacant

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Current Staffing

NAME Position COMMENCEMENT DATE END OF CONTRACT

Tobias Takavarasha Chief Executive Officer ad interim 02/07/2017 Untll substantive CEO has been appointed Simbarashe Sibanda Managing Director - ATONU 01/05/2015 30 September 2018 Tshilidzi Madzivhandila Director Policy Research 01/02/2011 31 January 2018 Francis Hale Director Policy Advocacy & Communications 01/05/2017 31 April 2018 Sharon Alfred Compliance Director 12/01/2005 1 January 2018 Jared Odhingo Director Finance & Admin 01/07/2014 30 June 2018 Bertha Munthali POCTA Work Package Manager 01/03/2016 30 September 2018 Lufingo Mwamakamba Protocol & Networking Manager 15/08/2005 31 August 2017 Samuel Manda Grants Manager 01/07/2008 3 June 2018 Sithembile Mwamakamba Programme Manager 12/04/2008 31 March 2018 Getrude Chanakira Grants & Treasury Manager 25/05/2009 24 May 2018 Loice Njiru Grants & Systems Manager 19/01/2015 18 January 2018 Talentus Mthunzi Programme Assistant 01/02/2014 31 January 2018 Kanto Harimahaja Programme Assistant 01/08/2017 31 July 2018 Hlengiwe Mabena Admin Assistant 01/02/2014 30 April 2015 Shiluva Chauke South Africa Node - NAMC Intern 06/07/2016 30 June 2017 Londiwe Xaba South Africa Node - NAMC Intern 16/08/2016 15 August 2017

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Staff Exits

For all, staff except the CEOS, FANRPAN staff contracts are fixed term annual contracts renewable subject to availability of funds. Name Date Of Termination Comment Lindiwe M Sibanda Chief Executive Officer & Head of Mission Resigned Anthony Meje Logistics & Admin Assistant End of contract

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Staff Salary Survey and Job Grading

• In February 2017, FANRPAN issued a call for proposals for the development a

comprehensive remuneration policy, updated salary benchmarking and job grading system

• Korn Ferry Hay Group has been appointed to undertake the assignment
• Board has set up an HR sub-committee to support the Regional Secretariat
• Description of the assignment
• 1. Undertaking a salary survey and benchmarking for FANRPAN
• 2. Define Career Bands and finalise job descriptions.
• 3. Draft Remuneration Policies and Procedures for FANRPAN together with supporting

appendices and forms.

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Thematic areas

• Food systems and Nutrition Security
• Climate Smart Agriculture

FANRPAN currently has twelve ongoing projects with a total grant value of USD 20 401 267.

• Three of these projects were commissioned in 2014

Climate Smart Agriculture (CSA) Nutrition Sensitive Agriculture (NSA)

Agriculture (VALUE CHAIN)

Farm Families

Inputs: soil, germplasm (seed varieties, breeds), fertilizer, environmental implications

NACSA

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FANRPAN Projects: Institutional Strengthening

Donor Project Description Focus Country Date Amount US$ Start Finish

The African Capacity Building Foundation (ACBF) Needs Assessment for an African Centre/Platform for Best practices, Capacity Development and South - South Cooperation. Uganda, Kenya, Botswana, Zambia, South Africa, Ethiopia, Ghana, Senegal, Sierra Leone 22-Aug-16 30-Nov- 16 52 500 European Union/Forum for Agricultural Research in Africa ( FARA) Partnership for African-European partnerships for Agriculture Research and Development Partners ( PAEPARD) Malawi, Zambia, South Africa 17-Dec-09 17-Dec- 17 792 947 International Development Research Centre World Food Prize Des Moines, USA 06-Oct-16 31-Oct- 16 14 298

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FANRPAN Projects: Climate Smart Agriculture

Donor Project Description Focus Country Date Amount US$ Start Finish The African Capacity Building Foundation ( ACBF) Strengthening policy advocacy and research capacity for enhanced food security in Eastern and Southern Africa(SPARC) Angola, Benin, Botswana, DRC, Kenya, Lesotho, Madagascar, Malawi, Mauritius, Mozambique, Namibia, South Africa, Swaziland, Tanzania, Uganda, Zambia, Zimbabwe 01-Jan-13 31-Dec-17 2 000 000 Common Market for Eastern and Southern Africa ( COMESA) Climate Change Adaptation and mitigation in the COMESA - EAC - SADC Region Zambia and Uganda 15-Aug-14 29-Feb-16 308 771 Austrialian Center for International Agricultural Research (ACIAR) Increasing irrigation water productivity through on farm monitoring adaptive management and agricultural innovation platforms Mozambique, South Africa, Tanzania, Zimbabwe 01-Aug-13 31-Jul-17 262 466 European Union/National Smallholder Farmers' Association

• f

Malawi( NASFAM) Platform for African-European Partnerships for Agricultural Research and Development Competitive Research Fund Malawi, Zambia, South Africa 19-Sep-14 30-Sep-17 46 008 University of Bonn - ZEF Diversifying agriculture for balanced nutrition through fruits and vegetables in multi-storey cropping systesm- Nutrhaf Ethiopia 16-Mar-15 15-Mar-18 172 040 The Food and Agriculture Organization of the United Nations ( FAO) Workshop (Trainng of stakeholders in South Africa on the Human Right to Food) South Africa 15-Dec-15 15-May-16 19 067

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FANRPAN Projects: Nutrition Sensitive Agriculture

Donor Project Description Focus Country Date Amount US$ Start Finish Bill and Melinda Gates foundation ( BMGF) Improving Nutrition outcomes through optimized Agricultural Intervention ( ATONU) Ethiopia, Tanzania, Nigeria 26-Aug-14 31-Dec-20 16 270 000 Swiss Agency for Development and Cooperation (SDC) - Helvatas Swiss Intercooperation Post Harvest Management Benin, Mozambique, South Africa 15-Apr-13 01-Dec-17 693 848 West and Central African Council for Agricultural Research and Development ( CORAF) African Interact-Climate Change Initiatives Malawi, South Africa, Zimbabwe 01-Nov-12 31-Mar-16 259 834 The Food and Agriculture Organization of the United Nations ( FAO) Supporting Smallholder farmers in Southern Africa to better manage climate-related risks to crop production and post- harvest handling Madagascar, Malawi, South Africa, Zimbabwe 29-Jun-15 30-Jun-16 118 194 The Food and Agriculture Organization of the United Nations ( FAO) Global Alliance for Climate Smart Agriculture Malawi, Tanzania 18-Nov-15 30-Jun-16 13 250

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Global Think Tank recognition

http://repository.upenn.edu/cgi/viewcontent.cgi?article=1011&context=think_tanks

FANRPAN was ranked 12 out of 94 in Sub-Saharan Africa and 50 out of 175 globally in the 2016 Global Go To Think Tank Index Report (TTI)

FANRPAN 2016 Global Go To Think Tanks Ranking:

• Top Think Tanks Worldwide (U.S. and non-U.S.): 50 out of 175 (last year 55 out of 175)
• Top Think Tanks in Sub-Saharan Africa: 12 out of 94 (last year 13 out of 92)
• Top Social Policy Think Tanks: 30 out of 100 (last year 30 out of 100)
• Best Advocacy Campaign: 42 out of 90 (last year 40 out of 90)
• Best Government Affiliated Think Tanks: 58 out of 75 (last year 54 out of 69)
• Best Institutional Collaboration Involving Two or More Think Tanks: 43 out of 76
• Best Think Tank Conference: 20 out of 65 (last year 15 out of 61)
• Best Think Tank Network: 57 out of 85 (last year 50 out of 79)
• Best Transdisciplinary Research Think Tanks: 15 out of 80 (last year 15 out of 80)
• Best Use of Social Media and Networks: 74 out of 85 (last year 69 out of 79)

6. Report of the Independent Audit of FANRPAN Accounts

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Statements of Financial Position As at 31 March 2017

Financial position Note 2017 2016 ASSETS US$ US$ US$ % Non-current assets Property and Equipment 2 40,830 25,922 14,908 58% Current assets Cash and cash equivalents 3 1,860,789 2,387,997 (527,207)

• 22%

Trade and other receivables 4 65,322 133,979 (68,656)

• 51%

Donor receivables 8 39,805 24,879 14,925 60% Total current assets 1,965,916 2,546,855 (580,938)

• 23%

TOTAL ASSETS 2,006,746 2,572,777 (566,031)

• 22%

EQUITY AND LIABILITIES Equity Accumulated surplus 450,894 465,183 (14,289)

• 3%

Liabilities Current liabilities Trade and other payables 6 276,014 349,327 (73,313)

• 21%

Donor payables 8 1,279,838 1,758,267 (478,428)

• 27%

Total current liabilities 1,555,852 2,107,593 (551,741)

• 26%

TOTAL EQUITY AND LIABILITIES 2,006,746 2,572,777 (566,031)

• 22%

Variance

Statement of Comprehensive Income As at 31 March 2017

Note 2017 2016 US$ US$ US$ % Revenue 8 4,183,839 3,418,933 764,907 22% Other Income 10 37,375 32,783 4,592 14% Operating expenses (4,237,908) (3,405,284) (832,624) 24% Operating ( Deficit) / Surplus 9 (16,694) 46,432 (63,125)

• 136%

Investment revenue 11 2,404 2,290 114 5% (Deficit)/ Surplus for the year (14,289) 48,722 (63,011)

• 129%

Other comprehensive Income

• (Deficit)/ Surplus for the year

(14,289) 48,722 (63,011)

• 129%

Variance

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Auditors’ Opinion and Report to Management

Auditors Opinion: In our opinion, the financial statements present fairly, in all material respects, the financial position of Food Agriculture and Natural Resources Policy Analysis Network as at 31 March 2017, and its financial performance and its cash flows for the year then ended in accordance with the International Financial Reporting Standard for Small and Medium-sized Entities.

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Policy Revisions

The following policies have been revised and updated:

• Finance and accounting manual
• Human resources manual
• Information Technology and Communications manual
• Board Charter. Review to be conducted by Dube, Manikai and Hwacha

The policy reviews by Nolands Advisory Services completed and documents submitted to the Board for review and approval.

• 7. Consideration of AGM

Resolutions

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Board Tenure (Sept – Aug)

Board Member 2011 2012 2013 2014 2015 2016 2017 (REC – COMESA): Board Chairman 1 2 3 4 5 Mme Lynette Chen (Private Sector, NBF) 1 2 3 4 5 6 Registration Host Government Representative –Zimbabwe REC: FANR Directorate, SADC Dr Enos Shumba (Research Institution) 1 2 3 4 5 Regional Secretariat Host Government -South Africa Dyborn Chibonga: Farmer Representative 1 2 3 Nnameka Ikegwuonu: Youth Representative 1 2 3 4 Haddis Tadesse: Donor Representative 1 2 3

• Prof. Sidi Osho Women

Representative 1 2

• Dr. Tobia Takavarasha

Ex-officio

Key 1ST Term 2nd Term

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Governance

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In 2017, the following seats will become vacant:

• Private Sector Seat – currently held by the NEPAD Business Foundation, Mme Lynette
• Chen. Her second term expires in September 2017.
• Research Seat - currently held by CCARDESA, Dr Enos Shumba. Dr Shumba is no longer

the Board Chair for CCARDESA and hence cannot represent institutions.

• Farmer Seat – currently held by NASFAM, Mr Dyborn Chibonga. Mr Chibonga’s contract

tenure with NASFAM ends in September 2017

• ECOWAS nominated for West Africa seat

– Invitation sent to ECOWAS – Response pending, Regional Secretariat will follow up

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Recommended Incoming Board Members

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Proposed candidates accepted and confirmed their availability to serve on the FANRPAN Board as below:

– Private Sector Seat – Mr William Asiko, Executive Director of Grow Africa – Research Seat - Prof Frans Swanepoel, Research Professor – Farmers Seat - Dr Theo de Jager, SACAU President, Chairman AgriSA and President of the World Farmers Organisation

Profiles of the three candidates are provided separately

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New Partners: Networking & Partnerships

World Food Prize Foundation: 2017 Borlaug Dialogue International Symposium to showcase young African agricultural trailblazers, addressing the question “how can we get Africa’s young people interested in farming again?”. MoU signed: Care International- Southern Africa Partnership Engagements post July

• Pan African Parliament
• Institute for Poverty, Land and Agrarian Studies (PLAAS)
• SADC
• Agricultural Research Council (ARC)
• Nestle
• Oxfam
• SANBio
• World Food Programme (WFP)
• African Capacity Building Foundation (ACBF)
• United States Agency for International Development (USAID)
• African Fertilizer and Agribusiness Partnership (AFAP)
• International Fund for Agricultural Development (IFAD)

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Constitutional Issues

Proposed constitutional amendments drafted following the consideration of key recommendations from FANRPAN strategy for 2016 to 2023. The two issues to be addressed are: –Office of the Chief Executive Officer with regards to succession planning. –Office of the Board Chair with regards tenure and appointment. –Refer to proposed Constitutional Clauses drafted by the Legal Counsel – Rumbi Matambo to present

8. Node Compliance With Annual Submissions

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Node issues

Only five nodes have fully paid up their fees as at 11 August 2017

Country Balance- 31 Mar 2017 Payment Balance- 11 Aug 2017 Benin Node 2 000,00

• 2 000,00

Botswana Node 500,00

• 500,00

DRC Node 3 000,00

• 3 000,00

Kenya Node 500,00 500,00

• Lesotho Node

1 000,00

• 1 000,00

Madagascar Node 3 520,42

• 3 520,42

Malawi Node 1 600,00

• 1 600,00

Mauritius Node 500,00 500,00

• Mozambique Node

500,00 500,00

• Namibia Node

500,00 500,00

• South Africa Node

500,00 500,00

• Swaziland Node

3 047,26 1 000,00 2 047,26 Tanzania Node 1 000,00

• 1 000,00

Uganda Node 1 000,00

• 1 000,00

Zambia Node 3 000,00 1 500,00 1 500,00 Zimbabwe Node 2 000,00

• 2 000,00

24 167,68 5 000,00 19 167,68

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Statutory Compliance

Zimbabwe: Registration Host Government

• Statutory submissions for 2016 comprising of Audited Financial Statements and Annual

Report submitted through Dube, Manikai and Hwacha

South Africa: Regional Secretariat Host Government

• A package of the same documents was delivered to the Director General of the

National Department of Agriculture Forestry and Fisheries, Government of South Africa

9 Appointment of FANRPAN Auditors

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Update and Proposed Decisions

• PricewaterhouseCoopers (PwC) is the FANRPAN external auditor, effective 2013.
• The AGM members approved the reappointment of PwC in October 2016 as the

FANRPAN external auditors for the year ending 31 March 2017 subject to the rotation of the partner responsible for engagement quality review.

• A new partner was appointed and PwC’s performance over the years has been
• utstanding. They are currently providing technical support for the new financial

accounting system implementation as well as auditing the FANRPAN SPARC project which has its interim and final audit due in November 2017 and February 2018. Recommendation: The Board endorsed the appointment of PWC as the FANRPAN auditors for the financial year April 2017 – March 2018 and recommends the AGM Members approve the appointment.

10 Any Other Business

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Date & Venue of Next AGM

–Date: August – September 2018 –Venue: TBC

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Resolutions

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Review of the Business transacted at AGM:

• 1. Receive the report of the Board of Governors on the achievements of the Network - DONE
• 2. Elect members of the Board of Governors - DONE
• 3. Receive, consider and approve the audited accounts of the Network - DONE
• 4. Attend to any other business specified in the notice calling the meeting and/or any other

business added onto the agenda in terms of Clause 14.2.5 - DONE

THANK YOU

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