Fairview Lake 2011 Annual Members Meeting October 20, 2011 - 7:00 - - PowerPoint PPT Presentation

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Fairview Lake 2011 Annual Members Meeting October 20, 2011 - 7:00 - - PowerPoint PPT Presentation

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Fairview Lake 2011 Annual Members Meeting October 20, 2011 - 7:00 p.m. Fairview City Hall Agenda Minutes of previous meeting Treasurers report current balances Treasurers report current balances Fairview Lake Property Owners

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SLIDE 1

Fairview Lake 2011

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SLIDE 2

Annual Members Meeting

October 20, 2011 - 7:00 p.m. Fairview City Hall

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SLIDE 3

Agenda

Minutes of previous meeting Treasurer’s report – current balances Treasurer’s report – current balances

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Fairview Lake Property Owners Association

2012 Budget 10/11/2011

INCOME EXPENSES

2012 2011 Amount % Source Description Budget Actual % of Budget Recurring Dues 2012 $21,125.00 90% Owners Permits (Engr-Water-Manage) $2,530.00 $0.00 0% Yes Dues 2012 $2,113.00 10% City Assessment $46,475.00 100% Special Admin Insurance $1,500.00 $1,187.00 79% Yes Total $69,713.00 Billing Fee $500.00 $250.00 50% Yes Copies-Postage-Fees $400.00 $385.65 96% Yes Taxes $200.00 $171.00 86% Yes

Capital Exp

$0.00 $0.00 No Actual(2010-1 $7,350.00 Owners

Web Site

$1,450.00 $1,409.40 97% Yes $880.00 City

Storage

$660.00 $660.00 100% Yes Total $8,230.00

Lake Manage

$1,000.00 $3,000.00 300% Yes

Non-Payors

34 20% 169 Members Total $8,240.00 $7,063.05 86% Committees Committees

Account Balances

Social $500.00 $455.18 91% Yes Date Amount Account Total $8,740.00 $7,518.23 86% 10/10/2011 $27,023.47 CDs 10/10/2011 $600.15 Checking Contingency Reserv 2012 10/10/2011 $805.48 Savings Boat Ramp 10,000 0% No Total $28,429.10 General 990 0% Legal 5,000 0% Weeds Special 44,000 3,000 7% Weed Mtce 10,000 0% Total 69,990 3,000 4%

INCOME-EXPENSE SUMMARY

Income $8,230.00 Expenses $8,054.61 Net Income $175.39

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Members Weed Meeting in May

  • Results

Members selected the herbicide choice Members agreed to raise a special assessment of $325 per household assessment of $325 per household

  • Follow up

Objection/concerns to herbicide were voiced by Cities of Fairview & Gresham Insufficient time Assessment was not collected

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Board Recommendation this year:

  • Immediately begin NPDES permit application
  • Herbicide treatments beginning April
  • Increase annual dues to $125 (ongoing)
  • One-time weed special assessment - $275
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SLIDE 7

Begin NPDES permit application

We have contacted AquaTechnex for pricing to create

Pesticide Discharge Management Plan The plan requires that The plan requires that a) we have investigated all options, b) herbicide is the only reasonable option, c) our plan includes contingency plans d) we have allowed a period of public notice e) chemical testing to verify adherence to plan

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Herbicide Treatments in Spring

We prepare for a treatment period.

  • In cooperation with MCDD
  • To retain water within the lake

To maximize herbicide contact with weeds To maximize herbicide contact with weeds To minimize herbicide escape downstream

  • We will contact Cereghino’s about using

alternate water source

  • Harvesting won’t be needed if we do this in

May before much bio-mass exists

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Draw water down as low as possible Begin granular treatment Close weir to impound chemicals Full pool, treatment complete

Timeline for Weed Treatment

April 20, 2012 April 27 May 11 May 25

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Costs

This plan will require 3 treatments: $20,000 – May $15,000 – Follow up July $15,000 – Maintenance end Summer $15,000 – Maintenance end Summer $1500 – Development of the permit plan $600 – For the permit application $2000 – Chemical testing before/after $54,100 Estimated

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SLIDE 11

During the summer, several actions were taken:

  • Bi-weekly meetings with the City of Fairview
  • Bob Scruggs – Contact with PSU
  • Mike Johnson – Contact Lake Oswego
  • Weed Harvesting demo
  • Weed Harvesting demo
  • Carp – Oregon Requirements are too strict.
  • ‘Field trip’ to Fishhawk Lake with City of

Fairview, MCDD & Port of Portland

  • November meeting with DEQ Administrator,

MCDD, FLPOA & City Fairview

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Bi-Weekly Meetings

  • FLPOA has met with City of Fairview every
  • ther Wednesday starting May 11, 2011
  • These have included Mike Johnson, Jim
  • These have included Mike Johnson, Jim

Graybill and Bettianne Goetz at different times

  • Also various members of City of Fairview
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Bi-Weekly Meetings

  • These discussions continue on a number of

topics:

– Lake Weed Infestation (& possible treatment) – City membership within FLPOA – City membership within FLPOA – Expired agreement between City-MCDD-FLPOA

  • Controls weir and dam permit

– Lake Management Plan

  • Algae as well as weeds

– Boat Ramp

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During the summer, several actions were taken:

  • Bi-weekly meetings with the City of Fairview
  • Bob Scruggs – Contact with PSU
  • Mike Johnson – Contact Lake Oswego
  • Weed Harvesting demo
  • Weed Harvesting demo
  • Carp – Oregon Requirements are too strict.
  • ‘Field trip’ to Fishhawk Lake with City of

Fairview, MCDD & Port of Portland

  • November meeting with DEQ Administrator,

MCDD, FLPOA & City Fairview

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Weed Harvesting Demonstration

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Weed Harvesting Demonstration

  • Participated with MCDD

They anticipate purchase of machine Would rent to FLPOA along with operators DEMO Cost $9000 for 3 days DEMO Cost $9000 for 3 days

  • FLPOA share: $3000
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Results

At 2 acres per day, would not clear the lake Cost would be more than herbicide Satisfied NPDES that alternatives examined

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During the summer, several actions were taken:

  • Bi-weekly meetings with the City of Fairview
  • Bob Scruggs – Contact with PSU
  • Mike Johnson – Contact Lake Oswego
  • Weed Harvesting demo
  • Weed Harvesting demo
  • Carp – Oregon Requirements are too strict.
  • ‘Field trip’ to Fishhawk Lake with City of

Fairview, MCDD & Port of Portland

  • November meeting with DEQ Administrator,

MCDD, FLPOA & City Fairview

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GRASS CARP PERMIT REQUIREMENT REQUIREMENT

Problems

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GRASS CARP PERMIT REQUIREMENT HIGHLIGHTS

  • Grass carp cannot be stocked where they will be detrimental to any

population of a state- or federal-listed threatened or endangered species, or their habitat

  • Grass carp stocked into water bodies within the 100-year flood plain

must be removed annually during seasons of potential flooding. must be removed annually during seasons of potential flooding.

  • Stocking will occur only in lakes, ponds, or reservoirs less than 10

acres; or ditches and canals

  • Grass carp may only be stocked into water bodies on private land or

land owned or controlled by an irrigation or drainage district; public access must be restricted in order that no individual or entity may remove grass carp from the site and transport them to any other site without prior written approval from ODFW.

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GRASS CARP PERMIT REQUIREMENT HIGHLIGHTS

  • All inlets and outlets of water bodies into which grass carp will be

stocked must be screened with screens approved by ODFW. (Note: at a minimum, screens must be 1) self-cleaning or 2) fixed panels installed in tandem to allow one screen at a time to be removed for cleaning, with a third backup screen available for emergency

  • replacement. Each screen must have openings 1 inch or less for fish

stocked12-19 inches total length, or 2 inches or less for fish stocked

  • Part of the approval process to stock grass carp includes an on-site

visit and evaluation by an ODFW fish biologist.

  • Grass carp stocked must be 12 inches or greater in length.

stocked12-19 inches total length, or 2 inches or less for fish stocked

  • ver 19 inches total length.)
  • Each grass carp must be implanted with a unique Passive Induced

Transmitter tag (PIT-tag) of frequency 134.2 kilohertz.

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SLIDE 22

During the summer, several actions were taken:

  • Bi-weekly meetings with the City of Fairview
  • Bob Scruggs – Contact with PSU
  • Mike Johnson – Contact Lake Oswego
  • Weed Harvesting demo
  • Weed Harvesting demo
  • Carp – Oregon Requirements are too strict.
  • ‘Field trip’ to Fishhawk Lake with City of

Fairview, MCDD & Port of Portland

  • November meeting with DEQ Administrator,

MCDD, FLPOA & City Fairview

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FishHawk Lake visit 10/14/2011

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FishHawk Lake

  • Between Vernonia & Mist
  • Approximately 2/3 size of Fairview Lake
  • Weed and silting problems
  • They use dredging & herbicide to control

problems

  • Annual dues $1400 per household
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Attending

Glen Post, Fishhawk Lake Manager Allan Berry, City of Fairview Dave Hendricks, MCDD Jim Graybill, FLPOA Jim Graybill, FLPOA

Mike Johnson & George Linglebach

Nancy Hendrickson, City of Portland Meeting organized by City of Fairview

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Results

Further convinced City of Fairview that herbicides are a part of our solution

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During the summer, several actions were taken:

  • Bi-weekly meetings with the City of Fairview
  • Bob Scruggs – Contact with PSU
  • Mike Johnson – Contact Lake Oswego
  • Weed Harvesting demo
  • Weed Harvesting demo
  • Carp – Oregon Requirements are too strict.
  • ‘Field trip’ to Fishhawk Lake with City of

Fairview, MCDD & Port of Portland

  • November meeting with DEQ Administrator,

MCDD, FLPOA & City Fairview

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SLIDE 28

Adoption of Budget

  • Regular budget plus special assessment

The ‘regular’ budget increases annual dues to $125/year

Increase covers current expenses plus Increase covers current expenses plus Weed maintenance treatments each spring Reserve for legal retainer Replace funds diverted from boat ramp project

Plus a Weed Treatment Special Assessment (one-time): $275 /lot

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Weed Special Assessment

FLPOA Dues & Special Assessment

$400 2011 2012 Assessment 2013 2014 $50 $125 Anticipated

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Fairview Lake Property Owners Association

2012 Budget 10/11/2011

INCOME EXPENSES

2012 2011 Amount % Source Description Budget Actual % of Budget Recurring Dues 2012 $21,125.00 90% Owners Permits (Engr-Water-Manage) $2,530.00 $0.00 0% Yes Dues 2012 $2,113.00 10% City Assessment $46,475.00 100% Special Admin Insurance $1,500.00 $1,187.00 79% Yes Total $69,713.00 Billing Fee $500.00 $250.00 50% Yes Copies-Postage-Fees $400.00 $385.65 96% Yes Taxes $200.00 $171.00 86% Yes

Capital Exp

$0.00 $0.00 No Actual(2010-1 $7,350.00 Owners

Web Site

$1,450.00 $1,409.40 97% Yes $880.00 City

Storage

$660.00 $660.00 100% Yes Total $8,230.00

Lake Manage

$1,000.00 $3,000.00 300% Yes

Non-Payors

34 20% 169 Members Total $8,240.00 $7,063.05 86% Committees Committees

Account Balances

Social $500.00 $455.18 91% Yes Date Amount Account Total $8,740.00 $7,518.23 86% 10/10/2011 $27,023.47 CDs 10/10/2011 $600.15 Checking Contingency Reserv 2012 10/10/2011 $805.48 Savings Boat Ramp 10,000 0% No Total $28,429.10 General 990 0% Legal 5,000 0% Weeds Special 44,000 3,000 7% Weed Mtce 10,000 0% Total 69,990 3,000 4%

INCOME-EXPENSE SUMMARY

Income $8,230.00 Expenses $8,054.61 Net Income $175.39

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Agenda (continued)

Nominations Election of Board Members Committee Reports Committee Reports Committee signups New Business

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Thank You Thank You