Fairview Lake 2011
Annual Members Meeting October 20, 2011 - 7:00 p.m. Fairview City Hall
Agenda Minutes of previous meeting Treasurer’s report – current balances Treasurer’s report – current balances
Fairview Lake Property Owners Association 2012 Budget 10/11/2011 INCOME EXPENSES 2012 2011 Amount % Source Description Budget Actual % of Budget Recurring $21,125.00 90% Owners $2,530.00 $0.00 0% Yes Dues 2012 Permits (Engr-Water-Manage) Dues 2012 $2,113.00 10% City Assessment $46,475.00 100% Special Admin Insurance $1,500.00 $1,187.00 79% Yes Total $69,713.00 Billing Fee $500.00 $250.00 50% Yes Copies-Postage-Fees $400.00 $385.65 96% Yes Taxes $200.00 $171.00 86% Yes $0.00 $0.00 No Capital Exp Actual(2010-1 $7,350.00 Owners $1,450.00 $1,409.40 97% Yes Web Site $880.00 City $660.00 $660.00 100% Yes Storage $8,230.00 $1,000.00 $3,000.00 300% Yes Total Lake Manage 34 20% 169 Members Total $8,240.00 $7,063.05 86% Non-Payors Committees Committees Account Balances Social $500.00 $455.18 91% Yes Date Amount Account Total $8,740.00 $7,518.23 86% 10/10/2011 $27,023.47 CDs 10/10/2011 $600.15 Checking Contingency Reserv 2012 10/10/2011 $805.48 Savings Boat Ramp 10,000 0 0% No $28,429.10 General 990 0 0% Total Legal 5,000 0 0% Weeds Special 44,000 3,000 7% Weed Mtce 10,000 0 0% Total 69,990 3,000 4% INCOME-EXPENSE SUMMARY Income $8,230.00 $8,054.61 Expenses $175.39 Net Income
Members Weed Meeting in May • Results � Members selected the herbicide choice � Members agreed to raise a special assessment of $325 per household assessment of $325 per household • Follow up � Objection/concerns to herbicide were voiced by Cities of Fairview & Gresham � Insufficient time � Assessment was not collected
Board Recommendation this year: • Immediately begin NPDES permit application • Herbicide treatments beginning April • Increase annual dues to $125 (ongoing) • One-time weed special assessment - $275
Begin NPDES permit application We have contacted AquaTechnex for pricing to create Pesticide Discharge Management Plan The plan requires that The plan requires that a) we have investigated all options, b) herbicide is the only reasonable option, c) our plan includes contingency plans d) we have allowed a period of public notice e) chemical testing to verify adherence to plan
Herbicide Treatments in Spring We prepare for a treatment period. • In cooperation with MCDD • To retain water within the lake To maximize herbicide contact with weeds To maximize herbicide contact with weeds To minimize herbicide escape downstream • We will contact Cereghino’s about using alternate water source • Harvesting won’t be needed if we do this in May before much bio-mass exists
Timeline for Weed Treatment Draw water down Close weir to as low as possible impound chemicals Begin granular Full pool, treatment treatment complete April 20, 2012 May 11 April 27 May 25
Costs This plan will require 3 treatments: $20,000 – May $15,000 – Follow up July $15,000 – Maintenance end Summer $15,000 – Maintenance end Summer $1500 – Development of the permit plan $600 – For the permit application $2000 – Chemical testing before/after $54,100 Estimated
During the summer, several actions were taken: • Bi-weekly meetings with the City of Fairview • Bob Scruggs – Contact with PSU • Mike Johnson – Contact Lake Oswego • Weed Harvesting demo • Weed Harvesting demo • Carp – Oregon Requirements are too strict. • ‘Field trip’ to Fishhawk Lake with City of Fairview, MCDD & Port of Portland • November meeting with DEQ Administrator, MCDD, FLPOA & City Fairview
Bi-Weekly Meetings • FLPOA has met with City of Fairview every other Wednesday starting May 11, 2011 • These have included Mike Johnson, Jim • These have included Mike Johnson, Jim Graybill and Bettianne Goetz at different times • Also various members of City of Fairview
Bi-Weekly Meetings • These discussions continue on a number of topics: – Lake Weed Infestation (& possible treatment) – City membership within FLPOA – City membership within FLPOA – Expired agreement between City-MCDD-FLPOA • Controls weir and dam permit – Lake Management Plan • Algae as well as weeds – Boat Ramp
During the summer, several actions were taken: • Bi-weekly meetings with the City of Fairview • Bob Scruggs – Contact with PSU • Mike Johnson – Contact Lake Oswego • Weed Harvesting demo • Weed Harvesting demo • Carp – Oregon Requirements are too strict. • ‘Field trip’ to Fishhawk Lake with City of Fairview, MCDD & Port of Portland • November meeting with DEQ Administrator, MCDD, FLPOA & City Fairview
Weed Harvesting Demonstration
Weed Harvesting Demonstration • Participated with MCDD � They anticipate purchase of machine � Would rent to FLPOA along with operators � DEMO Cost $9000 for 3 days � DEMO Cost $9000 for 3 days • FLPOA share: $3000
Results � At 2 acres per day, would not clear the lake � Cost would be more than herbicide � Satisfied NPDES that alternatives examined
During the summer, several actions were taken: • Bi-weekly meetings with the City of Fairview • Bob Scruggs – Contact with PSU • Mike Johnson – Contact Lake Oswego • Weed Harvesting demo • Weed Harvesting demo • Carp – Oregon Requirements are too strict. • ‘Field trip’ to Fishhawk Lake with City of Fairview, MCDD & Port of Portland • November meeting with DEQ Administrator, MCDD, FLPOA & City Fairview
GRASS CARP PERMIT REQUIREMENT REQUIREMENT Problems
GRASS CARP PERMIT REQUIREMENT HIGHLIGHTS • Grass carp cannot be stocked where they will be detrimental to any population of a state- or federal-listed threatened or endangered species, or their habitat • Grass carp stocked into water bodies within the 100-year flood plain must be removed annually during seasons of potential flooding. must be removed annually during seasons of potential flooding. • Stocking will occur only in lakes, ponds, or reservoirs less than 10 acres; or ditches and canals • Grass carp may only be stocked into water bodies on private land or land owned or controlled by an irrigation or drainage district; public access must be restricted in order that no individual or entity may remove grass carp from the site and transport them to any other site without prior written approval from ODFW.
GRASS CARP PERMIT REQUIREMENT HIGHLIGHTS • All inlets and outlets of water bodies into which grass carp will be stocked must be screened with screens approved by ODFW. (Note: at a minimum, screens must be 1) self-cleaning or 2) fixed panels installed in tandem to allow one screen at a time to be removed for cleaning, with a third backup screen available for emergency replacement. Each screen must have openings 1 inch or less for fish stocked12-19 inches total length, or 2 inches or less for fish stocked stocked12-19 inches total length, or 2 inches or less for fish stocked over 19 inches total length.) • Part of the approval process to stock grass carp includes an on-site visit and evaluation by an ODFW fish biologist. • Each grass carp must be implanted with a unique Passive Induced Transmitter tag (PIT-tag) of frequency 134.2 kilohertz. • Grass carp stocked must be 12 inches or greater in length.
During the summer, several actions were taken: • Bi-weekly meetings with the City of Fairview • Bob Scruggs – Contact with PSU • Mike Johnson – Contact Lake Oswego • Weed Harvesting demo • Weed Harvesting demo • Carp – Oregon Requirements are too strict. • ‘Field trip’ to Fishhawk Lake with City of Fairview, MCDD & Port of Portland • November meeting with DEQ Administrator, MCDD, FLPOA & City Fairview
FishHawk Lake visit 10/14/2011
FishHawk Lake • Between Vernonia & Mist • Approximately 2/3 size of Fairview Lake • Weed and silting problems • They use dredging & herbicide to control problems • Annual dues $1400 per household
Attending � Glen Post, Fishhawk Lake Manager � Allan Berry, City of Fairview � Dave Hendricks, MCDD � Jim Graybill, FLPOA Jim Graybill, FLPOA Mike Johnson & George Linglebach � Nancy Hendrickson, City of Portland Meeting organized by City of Fairview
Results � Further convinced City of Fairview that herbicides are a part of our solution
During the summer, several actions were taken: • Bi-weekly meetings with the City of Fairview • Bob Scruggs – Contact with PSU • Mike Johnson – Contact Lake Oswego • Weed Harvesting demo • Weed Harvesting demo • Carp – Oregon Requirements are too strict. • ‘Field trip’ to Fishhawk Lake with City of Fairview, MCDD & Port of Portland • November meeting with DEQ Administrator, MCDD, FLPOA & City Fairview
Adoption of Budget • Regular budget plus special assessment The ‘regular’ budget increases annual dues to $125/year � Increase covers current expenses plus � Increase covers current expenses plus � Weed maintenance treatments each spring � Reserve for legal retainer � Replace funds diverted from boat ramp project Plus a Weed Treatment Special Assessment (one-time): $275 /lot
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