Facilities Committee Meeting Tuesday, December 3, 2019 Cheltenham - - PowerPoint PPT Presentation

Facilities Committee Meeting

Tuesday, December 3, 2019

Cheltenham School District Mission & Vision Statements

Mission Statement Drawing on its cultural richness, creativity, and tradition of scholastic excellence, the Cheltenham School District strives to nurture each child through a wealth of academic endeavors and community partnerships that provide the skills and vision needed to lead a productive and meaningful life beyond our classroom walls. Vision Statement With a clear connection between the classroom and the world, the Cheltenham School District will strive for excellence by: 1. inspiring our students to develop principled and knowledgeable responses to the local, national, and global challenges of the 21st century; 2. actively engaging parents in their children’s intellectual, social, and moral education; 3. encouraging faculty and staff to continually broaden the web of connections between their academic disciplines and the world on which they depend; 4. stimulating dynamic leadership of building and district administrators; and 5. creating partnerships with community individuals, institutions, organizations, and businesses that model real-world connections for all students.

CSD Facilities Capital Improvement Plan

Facilities Condition Assessment Report

• A presentation will be presented by EMG in relation to there Facilities

Condition Assessment Report Process.

• The cost proposal is $114,622 for the whole District FCA.
• I propose for budget reasons, if approved to complete CHS, CBK and EP

for a cost of $74,693 and I would make the recommendation to complete the PM Schedules also for a cost of $10,700.

• In 20/21 budget over the summer we would then complete the

remaining Buildings for a cost of $39,929 for the FCA and $3,223 for the PM Schedules.

CSD Building and Maintenance Update Elkins Park

Elkins Park

• The boiler has refractory that has collapsed and this will need to be
• replaced. We are working on this with our contractor and awaiting a
• proposal. This was identified earlier in the year but no work was
• completed. This work is being completed by JCI at a cost of $9,164. This

work will commence early December.

• Investigation on power requirements for adding window unit

air-conditioners has been completed and budgeted.

CSD Building and Maintenance Update High School

High School

• A structural engineer was out to inspect the auditorium wall damage on

Monday and we are awaiting his recommendation. A cost proposal has been received for $4,500, our solicitor has reviewed and we are awaiting some small changes to be made.

• Painting of corridors is continuing throughout the building. (Images next

slide)

• Carpet was completed in office area next to the library, this was

additional work completed to finish the area. This area was also painted.

• The BMS outside air sensor which helps control our heating was

disconnected and we are working to have this re-connected asap. This work has been completed.

• Our BMS (Building Maintenance System) lost connectivity throughout

sections of the building and we have been with our contractor and have re-connected many areas. This is a work in progress.

• Grounds crew have commenced top dressing, seeding and fertilizing to
• vals in readiness for spring.

CSD Building and Maintenance Update High School

High School Gym Lighting

• Our Electrical Team will install the fixtures if approved.
• We currently have a demo fixture which we are installing to ensure this

light is compatible with the existing hardware.

• We installed the demo light and there was some concern with the
• lighting. We reached out to our supplier and they took us to Arcadia

University who had completed the same project with the same lighting.

• I am arranging a tour for our Athletic Department to see what Arcadia

Gym is like and how this will improve our gym.

CSD Building and Maintenance Update High School

CSD Building and Maintenance Update High School

CSD Building and Maintenance Update Cedarbrook

Cedarbrook

• One Year Walk through with Architect is being completed December

3rd.

• As mentioned last meeting, we are working with Fidevia to close out

items which are outstanding with the project. These are getting closer to being resolved.

• A tree fell over the weekend and was taken down by our Arborist

Contractor on Tuesday Nov 26th. The tree was located at the exit near Rock Cliff Drive.

CSD Building and Maintenance Update Cedarbrook

CSD Building and Maintenance Update WE/GE

Wyncote

• Our Glycol system is running very low and we are currently investigating

for any leaks in the system. The system was then refilled and holding

• pressure. The system is currently holding pressure and we are trying to

discover how the system was drained. Glenside

• No updates.

Myers

• There was tree damage from lighting and work was completed on Nov.

26th. Cheltenham Elementary

• A tree had fallen on a neighboring property, work was completed on

Nov 26th.

CSD Building and Maintenance Update

Administration Building

• The boiler is installed and we have insurance signing off in the works.

We plan to fire up the boiler on the week of December 2nd.

• There was deteriorated piping in the warehouse and this work is being

replaced for a cost of $9,977.

CSD Building and Maintenance Update

CSD Building and Maintenance Update

CSD Building and Maintenance Update

CSD Building and Maintenance Update

District Wide

• Reviewing many BMS and HVAC systems which have been causing many

issues throughout the district. I have preventative maintenance agreements I am looking to implement for the BMS and HVAC.

• Currently reviewing our custodial schedules, staffing and purchasing

procedures.

• Budgets have been completed and submitted.
• Snow Planning is in process and staff schedules have been allocated.

CSD Building and Maintenance Update Vehicle Replacement

Vehicle/Grounds Replacement Plan

• All 7 vehicles have been ordered.
• As we needed one straight away they have upgraded us with a F-350

instead of F-250 for the same price.

• There is a 12-14 week delivery timeframe on the other vehicles.
• Gator with Plow is ordered and we have a 4 week delivery time on this
• ne.
• The two mowers we are awaiting to see if they can hold the price until

March for ordering.

CSD Sustainability Update

• Meeting was held 11/4 with the School Sustainability Group.
• There is a follow up meeting scheduled with Waste Management for the

second week in December to look at new ways to improve sustainability.

• Meeting was held with McClure company who had completed building

inspections and have reviewed all building energy bills for the calendar

• year. Recommendation is to await FCA and then look into this further.
• Review of current policy Energy Management 823-ar and working

towards a Sustainability Policy with Dr. Marseille’s office.

• Work is ongoing in this area.

CSD Sustainability Update

CSD School Dude Update

• School Dude Maintenance Direct was re-installed and operational
• n Tuesday, September 3, 2019.
• All PM Schedules have been rolled out in the system.
• Facilities Direct which is our facilities booking site, we are working
• n re-installing this program and are hopeful we will have this in

place by January. This goal may be a little aggressive but we will see if we can hit the target date.

• We have over the last few weeks seen a significant improvement

in staff entering work orders.

• Still looking at educating all users to ensure we have productive

data.

• I would say we are tracking ahead of where I thought we would be

with the roll out of this program.

CSD School Dude Update

• November 3rd Totals

CSD School Dude Update

• November 26th Totals

CSD School Dude Update