F ac ilitie s and Administr ative Rate s (o r Indir e c t Co st - - PowerPoint PPT Presentation

F ac ilitie s and Administr ative Rate s (o r Indir e c t Co st Rate s o r Ove r he ad) Why T he y Matte r and Why Re se ar c h De ve lo pme nt Pr

• fe ssio nals Sho uld

Car e

Ric k T yso r E xe c utive Dire c to r o f Ac a de mic Administra tio n Ste tso n Unive rsity No ve mb e r 3, 2017

Ag e nda

 I

ntro duc tio n

 Our Co lle c tive E

xpe rie nc e

 Histo ry o f Unive rsity Re se a rc h & F

e de ra l Suppo rt

 F

a c ility a nd Administra tive Co st De fine d

 Ho w F

&A’ s a re De ve lo pe d

 Wha t F

&A’ s a re Applie d T

•  Why a re F

&A’ s impo rta nt, a nd to who m

 Whe n to wa ive o r re duc e F

&A’ s

 Why Re se a rc h De ve lo pme nt Pro fe ssio na ls

sho uld c a re a b o ut F &A’ s

 F

&A “T hing s” to Co nside r

2

I ntro duc tio n

• 30+ ye a rs
• De fe nse c o ntra c ting a nd Unive rsity g ra nts
• Ove rhe a d Ra te F
• re c a sting a nd c o st

a llo c a tio n sc he ma

• Ne g o tia te d de fe nse c o ntra c ts, unive rsity

g ra nts, c o ntra c ts, pa rtne rships

• F

ina nc ia l re spo nsib ility

• Re se a rc h De ve lo pme nt Suppo rt
• I

de ntify Oppo rtunitie s, Pro po sa l De ve lo pme nt, Co ntra c t Awa rd/ Ne g o tia tio ns

• Po st Awa rd Ma na g e me nt

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Our Co lle c tive E xpe rie nc e

 De ve lo pe d Gra nt Budg e ts?  I

nvo lve d in upfro nt re so urc e a llo c a tio n disc ussio ns

› As a PI ? › As a Pa rtne r? › As a Re se a rc h De ve lo pme nt Pro fe ssio na l?  I

n a n o rg a niza tio n “funde d” b y F &A’ s?

 Ha s re turn o n F

&A’ s a s a Pe rfo rma nc e I ndic a to r?

 Be lie ve s F

&A’ s a re e sse ntia lly unc o mmitte d funding fo r the Unive rsity to use

 Ha ve fa c ulty who do no t unde rsta nd no r

suppo rt F &A’ s?

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Histo ry o f F &A’ s

 1950’ s: F

&A’ s a t 8%, the n 20% (NI H)

 1958 – OMB Circ ula r A-21  1965 – ne g o tia te d ra te s  1979 – c o nc e pt o f mo difie d to ta l dire c t c o st

(MT DC)

 1991 – 26% Admin Ca p (Unive rsitie s o nly)  1996 – Use initia l ra te s re g a rdle ss o f upda te s  2013 – E

U imple me nts fla t 25% F &A ra te

 2014 – 2 CF

R Pa rt 200 – Unifo rm Guida nc e Pub lishe d (c o mb ine d no n-c o mme rc ia l o rg ’ s)

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Wha t Are F &A Co sts?

 F

a c ilitie s a nd Administra tive Co sts:

› L ib ra rie s › De pre c ia tio n E xpe nse › Utilitie s › F a c ilitie s Ma inte na nc e a nd Ope ra tio ns › Administra tive E xpe nse s › Se c urity › Ge ne ra l T e c hno lo g y › I RB/ Co mplia nc e

 Dire c t Co sts:

› Pro g ra m/ pro je c t/ g ra nt spe c ific e xpe nse s

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Ho w a re F &A Ra te s De ve lo pe d?

 Ba se d o n Ac tua l e xpe nse s  Ca te g o rize d in Re se a rc h, I

nstruc tio n a nd Othe r Po o ls

 Disa llo wa b le Co sts re mo ve d (ma rke ting ,

fo o d, ho using , e nte rta inme nt, e tc .)

 Re se a rc h

› F &A e xpe nse s (nume ra to r) › Re se a rc h/ Pro g dire c t e xpe nse s (de no mina to r)

 F

&A Ra te s (fo r Ac a de mic I nstitutio ns):

› Onsite (20-80%; a vg a ro und 45-60%) › Offsite (7-28%; a vg a ro und 15-20%)

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Ho w a re F &A Ra te s De ve lo pe d?

 Ne g o tia te d with e ithe r DHHS (NI

H) o r ONR

 Pro po se d (c a lc ula te d)  Ne g o tia te d (use fo r pro po sa ls)  Re a lize d

› Ac tua l F &A e xpe nse re c o ve re d, re duc e d b y:

 Ag e nc y Re duc e d Ra te s  No n-F

e de ra l Gra nt F &A re stric tio ns

 E

nc o ura g e d o r re q uire d c o st sha re

 I

nstitutio ns ultima te ly sub sidize fe de ra l a nd no n-fe de ra lly funde d re se a rc h

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Wha t a re F &A Ra te s Applie d to ?

 Mo difie d T

• ta l Dire c t Co st (MT

DC) =

 T

• ta l Dire c t Co st e xc luding :

› E q uipme nt (>$5K ) › Sub g ra nt/ c o ntra c t (a llo wa b le o n first $25K ) › T uitio n Re missio n › Pa tie nt E xpe nse s › Pa rtic ipa nt E xpe nse s › Ca pita l E xpe nse s

 I

ndire c t Co st c o mprise s a ppro xima te ly ____% o f to ta l c o st (o n a ve ra g e )?

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Wha t a re F &A Ra te s Applie d to ?

 Mo difie d T

• ta l Dire c t Co st (MT

DC)

 MT

DC = T

• ta l Dire c t Gra nt Co st e xc luding :

› E q uipme nt (>$5K ) › Sub g ra nt/ c o ntra c t (a llo wa b le o n first $25K ) › T uitio n Re missio n › Pa tie nt E xpe nse s › Pa rtic ipa nt E xpe nse s › Ca pita l E xpe nse s

 I

ndire c t Co st c o mprise s a ppro xima te ly ____% o f to ta l c o st (o n a ve ra g e )?

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Why a re F &A’ s I mpo rta nt?

 He lps to F

und Re se a rc h E nte rprise

› I nfra struc ture › Co mplia nc e › Administra tio n › Be st F a c ulty › Be st Stude nts › Na tio na l Pre se nc e a nd Ra nking s

 Who b e ne fits?

› I nstitutio n, Pro vo st, De a ns, Cha irs a nd Dire c to rs, F a c ulty, Stude nts, Pa re nts › Go ve rnme nt a nd So c ie ty

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Whe n to Wa ive o r Re duc e F &A’ s

 Spo nso r pub lishe d (b uilt in c o st-sha re )  E

nc o ura g e d c o st sha re / e xtre me ly c o st c o mpe titive (and le ade rship will suppo rt)

 Building po rtfo lio a nd da ta  Suppo rt/ supple me nt b ridg e -funding  “L

• ss L

e a de r”

 Othe rs?  T

• pro po se o r no t pro po se ; o r sub mit o r

no t sub mit – whe n/b y who m is g o /no -g o de c isio n made ?

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Why Sho uld Yo u Ca re ?

 F

&A’ s F und (dire c tly o r indire c tly):

› Re se arc h De ve lo pme nt Offic e s › Re se arc h Ope ratio ns › Se e d/ I nc ub ato r F unding › Unive rsity, Co lle g e /Sc ho o l, De partme nt, I nstitute , Ce nte r I nitiative s and Pro g rams › I nve stme nt in T e c hno lo g y › I nve stme nt in F ac ilitie s › F ac ulty Start-up › Be st F ac ulty, Be st Stude nts › No b e l Prize Winne rs

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F &A “T hing s” to Co nside r

 I

s re se a rc h c o nduc te d in a c a de mia mo re o r le ss e xpe nsive tha n:

› Co mme rc ia l E ntitie s: Ove rhe a d, Co st o f Mo ne y F a c to rs, a nd F e e Struc ture › No n-a c a de mic re se a rc h institutio ns (UARCs, sta nd-a lo ne la b s, e tc .)

 Who a ssume s risk o f c o mplia nc e ?  Are F

&A’ s RE AL Co st o f do ing re se a rc h?

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F &A “T hing s” T

• Co nside r I

I

 F

&A’ s use d to inc e ntivize fa c ulty, c ha irs, de a ns a nd ? – rig ht use o f F &A’ s?

 F

&A’ s a llo c a te d to a unive rsity, c o lle g e o r sc ho o l’ s g e ne ra l funds?

› Pro b le ms o r issue s? › Ho w to ma ke a c a se to use tho se funds

 Othe r?

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F uture Que stio ns o r Co lla b o ra tio ns?

Ric k T yso r E xe c utive Dire c to r o f Ac a de mic Administra tio n Ste tso n Unive rsity De L and, F lo rida (ne ar Dayto na Be ac h and Orlando ) Rtyso r@ ste tso n.e du 386-822-7088

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