ETD: Total Cost of Ownership ETD 2013 Yan Han The University of - PowerPoint PPT Presentation

ETD: Total Cost of Ownership ETD 2013 Yan Han The University of Arizona Libraries

Background ● 1885: Univerity of Arizona, public institution ● 1895: The first thesis ● 1925: The first dissertation ● Before 2005: Paper-submission ● 2005 -: Electronic-submission

DCC Life Cycle Model

Create Or Receive ● Paper-submission: ○ Multiple copies submitted through the graduate college. ● Electronic-submission: ○ The default method ○ Quicker turnaround time, easier management and lower costs. ○ The UAL has been using ProQuest’s electronic submission system since 2005.

Appraise & Select, and Ingest ● Delivery and Receiving: ○ Paper TD processing fee: $55 /title ○ E-submission: $55/title from 2005 to 2010 ● Verification ● Providing access: ○ Ingestion ○ Cataloging

Preservation Action ● Traditional TDs ○ Microfilm/microfiche ($15 /title) ○ Digitization ● ETDs ○ Digital preservation ■ PDF ■ PDF/A

Store ● The more, the better ● Balance of cost and risk ● LOCKSS ● Preservation consortium e.g. MetaArchive ● On your own? ○ Cloud storage: reduce cost, reduce risk

Access, Use and Reuse ● Running own repository ● Outsourcing

Transform ● Relatively simple for ETD ● May be challenge: other file formats coming with ETDs

Total Cost of Ownership ● Linn (2009): so few good examples cost analysis ● Research Information Network: cost of access $1.09 /article in 2008 ● University of Massachusetts Medical School digitization of TDs: $73/title; $1.9 item per request (2008)

Total Cost of Ownership ● arXiv.org: per article costs: ○ 2006: $9 ○ 2009: $6 ○ 2012: $8 ● The French HAL archive: per article costs ○ 2008: $6.5 (€ 5)

The Paper-based TD TOC (Before 2005) CREATE OR RECEIVE $55 per title APPRAISE & SELECT $0 INGEST $7 PRESERVATION ACTION $15 STORE $0 ACCESS, USE & REUSE $0 TRANSFORM $0 TOC Per Title $75

The ETD TOC (2005 - 2010) CREATE OR RECEIVE $55 APPRAISE & SELECT $0 INGEST $2.33 PRESERVATION ACTION $1 STORE $3.57 ACCESS, USE & REUSE $7.47 TRANSFORM $0 TOC Per Title $69.37

The TOC of ETD (2010 - 2012) CREATE OR RECEIVE $0 APPRAISE & SELECT $0 INGEST $2.33 PRESERVATION ACTION $1 STORE $3.57 ACCESS, USE & REUSE $7.47 TRANSFORM $0 TOC Per Title $14.37

The ETD TOC (2013 - current) CREATE OR RECEIVE $0 APPRAISE & SELECT $0 INGEST $2.33 PRESERVATION ACTION $1 STORE $0.5 ACCESS, USE & REUSE $2.5 TRANSFORM $0 TOC Per Title $ 6.33

Discussion ● The paper-based TD: ○ the highest TOC of $75/title. ○ the most difficult for users to access ○ but may have the lowest preservation cost. ● The ETD TOC: ○ 2005-2010: $69.37 ○ 2010-2012: $14.37 ○ 2013-: $6.33

Discussion ● The initial ProQuest processing fee of $55 accounts for 80% of the TOC for both paper-based TDs and ETDs. ● The ETD processing software ○ creates rich and detailed ETD metadata records ○ reduce the cost. ● The current TOC = case studies (arXiv and the French HAL archive)

Discussion Transform: ○ $0 ○ future digital preservation may be involved to provide continuous access ○ other file formats

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