Enterp rpri rise Geogr ograp aphic Infor ormation on Syste - - PowerPoint PPT Presentation
AUGUST 11, 2015 Page 1 of 33 8. b - CC Enterp rpri rise Geogr ograp aphic Infor ormation on Syste tem COUNTY COUNCIL AUGUST 11 TH 2015 AUGUST 11, 2015 Page 2 of 33 8. b - CC Outline 1. What is GIS? 2. History of the Middlesex
COUNTY COUNCIL AUGUST 11TH 2015
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1. What is GIS? 2. History of the Middlesex Geography Network 3. What has Changed? 4. The Proposal
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A Geographic Information System (GIS) is a set of tools for mapping and analyzing things that exist and events that happen. It integrates and organizes layers of spatial data (where things are) with non-spatial or descriptive data (what things are) to give a better understanding of a place or process. GIS allows people to integrate information, test scenarios, create maps, and present data in a manner that a non-specialist can interpret.
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GIS can play an important role in supporting the day-to-day operations
services. Common municipal uses of GIS include: land use planning, asset management, public works, emergency management and response, parcel mapping, utilities, tourism, economic development, engineering, and recreation. A municipal GIS is comprised of hardware, software, data, staff, and procedures, and can allow for faster, more accurate and less costly service delivery and decision making.
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The County started using GIS in 1996 to undertake mapping in support
In 2005 the Middlesex Geography Network (MGN) partnership was established as an opportunity for users of GIS in Middlesex to move forward in a coordinated and integrated manner to elevate the level of GIS available to each user. The MGN was initially funded through Bell Canada’s Community Fund, MNR’s GeoSmart program and contributions from local municipalities however the on-going maintenance of the system was moved to the County levy.
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The MGN guiding principles include:
sharing of data,
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The MGN is used to varying degrees by all local municipalities and also non-municipal partners including:
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The most visible outcomes of the MGN are two Internet based mapping applications created and hosted by the City of London under a fee for service contract. The first application, a Public Interactive Mapping System, allows the public to search for addresses, roll numbers, community facilities, view aerial photography and obtain information about features on the map. This is the second highest requested area of the County’s website and receives over 1500 user accesses a month and is used to generate over 30,000 map views a month.
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The second MGN application, an Internal Planning Application, is available to designated staff of partner organizations through password protected user accounts. This application allows users to view additional data layers (zoning where available, CLI Soil Classifications, SAR layers, CA Regulated Areas, etc.), use tools such as on-screen measurement, and generate documents such as notifications for Planning Act applications. There currently are 130 internal users of this application, most of which are local municipal staff.
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In addition to the Internet based mapping applications, the County and the municipalities of Thames Centre, Middlesex Centre, Strathroy- Caradoc, and Southwest Middlesex have desktop GIS software and spatial data sets. The municipalities of Lucan Biddulph, Adelaide-Metcalfe, and North Middlesex have spatial data sets but do not utilize GIS software in- house. After a very successful implementation, the MGN has been ‘treading water’.
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Use of the City of London’s Internet based mapping applications has saved Middlesex in the neighbourhood of $750,000 over the years, but has constrained GIS within Middlesex. We have not been able to develop independent applications and the current applications are increasingly not meeting our user’s needs. The Internal Planning Application could not be segmented by local municipality such that there was one application for all staff – this restricted the types of data that municipalities were willing to host in the system.
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The purchase of the Internet based mapping applications from the City
While the changes at the City are a catalyst, other factors support moving forward at this time with a new GIS system:
in terms of hardware, software, and costs have decreased,
feel is necessary for a two-tier municipal system, and
Implementation funding which can be used for ‘the development of business processes’ including GIS.
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We believe that it is time to re-boot the GIS program within Middlesex by moving forward with in-house GIS services. The new GIS system would be comprised of a suite of tools distributed across the County and municipalities – an ‘enterprise GIS’. The Enterprise GIS would include (1) a central GIS server (2) advanced desktop GIS users (3) standard desktop and mobile GIS users and (4) cloud-based GIS applications.
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Source: ESRI online
Conceptual Enterprise GIS System Design
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At the centre of the system would be a GIS server hosted by the County that would:
staff.
The County’s existing technology infrastructure (virtual server, web server, etc) is capable of handling a new GIS system without any new investments.
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The advanced desktop GIS users would be technical staff at the County and local municipalities that work with GIS to undertake both local processes but also to feed data to and retrieve data from the server. The standard desktop and mobile GIS users would be non-technical staff at the County and local municipalities that would be provided tools and applications to assist them in completing their duties. Most of the applications would be Internet based either on a desktop computer or on a mobile device such as a tablet for use in the field.
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The system would also utilize cloud-based Internet GIS tools to provide public applications that do not contain private information and that need to be very flexible in their use. The implementation of this system would include a training program for municipal staff.
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GIS is a multi-departmental and multi-organizational resource, so some structure and processes need to be put in place to facilitate an enterprise GIS. After looking at best practices, a decentralized organizational structure appears to be the best
County. GIS responsibilities throughout the various partners requires strong communication to ensure that multiple GIS projects and users work together. In order to facilitate this, we believe that the establishment of an informal technical working group is necessary.
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Recommended Technical Working Group
Staff
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After consulting with local municipalities, we have identified four priority areas over the next twelve months: (1) Public Middlesex Map, (2) Planning, Building and Source Water Protection, (3) Public Works, and (4) Economic Development.
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Within each priority area there would be a number of applications, for example, the Economic Development priority area would include: Beyond the first twelve months, there are many potential GIS tools and applications that could be implemented however the next steps would be driven by the ‘client’ municipalities and departments.
Heritage Trail Map Viewer Business Parks Map Viewer Site Selector Application Grassroutes Map Viewer
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Staff have concluded that ESRI is the only source of supply for the Enterprise GIS that meets our requirements:
software,
training costs and maintains existing business practices, and
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ESRI software can be licensed either as stand-alone components (individual licenses of various software pieces are paid for annually) or under an Enterprise License Agreement (ELA). An ELA allows the County to sign a three year agreement on behalf of the County and the local municipalities to have unlimited access to ESRI software for one annual fee. Staff believe that the ELA is the best value for the County and municipalities and will do the most to advance GIS within Middlesex. An ELA provides significantly more access to GIS software and provides certainty of budgeting including an estimated cost savings of $80,000
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The 2015 cost for the Enterprise GIS software licenses would be $85,500 plus HST (ESRI ELA subscription $60,000, GeoCortex purchase of $20,500, and ESRI setup consulting $5,000). The 2016 and 2017 GIS software licenses would be $65,000 plus HST annually (ESRI ELA subscription $60,000 and GeoCortex maintenance $5,000). As a comparison, in 2014 the County and the four local municipalities that have GIS software spent $20,175 plus HST on GIS software licensing.
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The 2015 cost of $85,500 can be accommodated within the 2015 budget as follows:
Drinking Source Water Protection Implementation funding),
instead of contracted out), and
purchases).
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The up-front resources put into GIS help to realize time and cost savings
business areas and are difficult to quantify. Two examples might illustrate this: (1) notifications under the Planning Act (2) County’s Woodlands Conservation Officer
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As a result of the relatively short notice provided by the City of London (the public Middlesex Map was to be discontinued June 30th) staff have developed an interim version (that does not have full functionality of a server based version) of the public Middlesex Map using cloud-based GIS. Work has also been started on the economic development applications using a cloud based GIS Middlesex County Heritage Trails application. Finally, a Forestry / Weeds Field Map Collector application has been developed and is being used by the County Woodlands Conservation Officer as a test of mobile device technology.
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Morgan Calvert 519-434-7321 ext 2239 mcalvert@Middlesex.ca Michael Barnier 519-666-0190 ext 259 barnierm@middlesexcentre.on.ca Durk Vanderwerff 519-434-7321 ext 2262 dvanderwerff@middlesex.ca
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