Engaging Volunteers Thinking Through the Volunteer Engagement - PowerPoint PPT Presentation

Engaging Volunteers Thinking Through the Volunteer Engagement Process

Group Activity 1 Think of three jobs/tasks • Can be completed for you • You wish you had someone to complete for you

Meet Tim Meet Janet Tim is a stay at home dad and is Janet works full time and is a not currently involved with his member of the PTO. child’s school. Janet is always seeking Tim often feels uncomfortable opportunities to take on with other peoples children, but leadership roles , but has to be really wants to be involved. cautious of the time commitment.

Creating Volunteer Role Descriptions Recruit  Is this a Formal or Informal volunteer role?  Title STEP 01  Major Objective(s) How can you make asking  Qualifications for Volunteers easier?  Responsibilities  Orientation/Training  Focus on personal strengths  Time and Place  Make a “hard” ask  Commitment  Recruit non-parents  Supervision  Pitch the kids  Benefits  Never say “No”  Ask again, connect them Where are the best places to recruit?  School Flyers  School Functions  Get Connected  Community Fairs  Letters to Community Organizations  United Way

Tim Group Activity 2 Janet Draft at least 1 Volunteer Role Description • Be specific • Don’t be afraid to ask for what you want

Types of Screening Creating the Volunteer Application Experience  Background Checks  Think through the activity, what information do you legally need to acquire?  Familiarize yourself with  How early do you need the information? the School District policies  Do you have a central location/person that will collect  Write new policies if they the information? are unclear  Where can you easily place the link  Interviews to the application?  Is the application easy to fill out? Questions to ask when interviewing volunteers Screen  What are your interests?  What are your skills?  What do you most want to learn from the STEP 02 experience?  What do you hope to gain from your experience?  Will your volunteering affect other commitments?  How flexible are you?  What type of volunteer opportunity are you looking for?

Is Virtual Training right for you? On Site Tours a MUST  Make the experience  Secondary or Primary? Hands On  Do you have the resources available?  Should be a walk through  Who is your audience?  Introduce them to key  Is your topic clear and concise? staff/volunteers  Do your volunteers need ongoing support?  Challenge them at the end Steps for Creating an Effective Volunteer Orientation and Training Train  Assessment  Specify clear learning objectives STEP 03  Separate the NEED to know from the NICE to know  Provide printed resources

Tim Group Activity 3 Janet Define the best way to train potential volunteers for your Volunteer job description? • Do you have this resource? • Does it need to be created?

Recycling Volunteers Engage  Be specific  Don’t negotiate STEP 04  Follow-up Evaluation is key  Build a rapport  Suggestion Box  Training  Mid-way  End of Experience Capture them in the moment  School Flyers  Get Connected  Community Fairs

Tim Group Activity 4 Janet Create a timeline of engagement • Who will follow-up with your volunteers? • When will the follow-up take place?

Whose job is it anyway? The least expensive forms of appreciation  EVERYONE’s  LinkedIn Review  Direct Supervisor  Mentee/Student  Facebook Post  Other Volunteers  Personalized Emails  Recognition on school’s IMPORTANT website  Every Volunteer is different Types of formal recognition Appreciate  Hand written thank you cards  Meeting with a Meal  Certificates STEP 05  Swag Bag  Good as Gold

Tim Group Activity 5 Janet Plan your Appreciation Activity • When should the appreciation take place? • Who is responsible?

Tim Group Activity 6 Janet Does this opportunity meet Tim or Janet’s wishes? • What will you do next?