Electronic On-Boarding or How to Eliminate 12,500+ Pieces of Paper in HR TASPA Winter Conference December 2013
Paper Overload vs. Electronic Processing vs .
File Cabinets vs. Files at Fingertips
New Hire Orientation vs.
Reasons to Automate • Document Management – Ensure all federal, state, local and benefits forms are completed correctly and efficiently • Provisioning and Notification – Computer deployment, email addresses – Professional development enrollment – Payroll processing – Security badges
Reasons to Automate • Employee Engagement – Timely communication – Access to information before Orientation – Values new employee’s time – Communicates importance of technology – Compliments • Gen X, Y, Z • Millenniums • NexTers
The employee will receive a standard letter • • Dear __________, • • Welcome! We are pleased that you have chosen Keller ISD. You have just received Step 1 of a two-step Onboarding Process. Please complete the forms prior to attending your New Hire Orientation scheduled for ______________ at ___________. • • This packet must be completed within three days after you have started the process. Please be sure that you read through and answer each question carefully. There will be several places that require your electronic signature. All required fields must be completed for you to be able to submit. • • If you have any questions, please feel free to contact us at 817-744-_ _ _ _. • • • Respectfully, • Keller ISD Human Resources •
After the employee submits the packet they will receive a Pop-Up • • Thank you. Step 1 of your Onboarding Packet has been successfully submitted to the Keller ISD Human Resources Department. • • A copy has also been sent to you at xxxxxxxx@xxxxx.com to keep for your records. • You will receive additional information and instructions within 24 hours on how to complete Step 2 of your Onboarding Process. • • Respectfully, • Keller ISD Human Resources •
The employee will receive a 2 nd letter Dear , This letter is Step 2 of your two-step Onboarding Process. Attached is a file that contains various policy and procedure documents that must be reviewed thoroughly and retained in your personal files. As a reminder, Keller ISD must document verification of the identity and employment authorization of each new employee. The Form I-9 provides a list of documents that are acceptable for verification purposes. Please be sure to bring the following items with you to your orientation: • Employment Verification – most employees use their Social Security Card & Driver’s License, but you may choose from the list of documents on the Form I-9. • All official transcripts received from a university with your degree and date conferred • Official service records If you do not currently have your official transcripts and service records, please request them and submit them to Keller ISD HR upon receipt. Service Records are generally maintained by Human Resources at your last school district. We look forward to meeting you! Respectfully, Keller ISD Human Resources
At Orientation • Scan and return – Transcripts – Service records – Driver license – Social security card – Other forms of identification
Orientation • District Culture • MMVV • Ethical Behavior • Customer Service • Social Media • Harassment Prevention • Professional Development • Benefits/Wellness
Recommend
More recommend
