Efficient Librarian: Productivity Strategies for Workplace Success - - PowerPoint PPT Presentation

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Efficient Librarian: Productivity Strategies for Workplace Success - - PowerPoint PPT Presentation

Jul 06, 2023 132 likes •696 views

Efficient Librarian: Productivity Strategies for Workplace Success Tips and Tools to Save Time and Reduce Stress Presented by Doug Crane Director, Palm Beach County Library System Purpose of Workshop Intentions for Today Quick Survey

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Efficient Librarian: Productivity Strategies for Workplace Success

Tips and Tools to Save Time and Reduce Stress Presented by Doug Crane Director, Palm Beach County Library System

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Purpose of Workshop

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Intentions for Today

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Quick Survey

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Questions

  • On a scale of 1 to 5, with one being very

disorganized to 5 being organized, where do you rate yourself at work?

  • How many projects do you have at work right

now? Please place yourself in one of the five ranges.

  • How many emails do you current have in your

inbox, read or unread? Please place yourself in

  • ne of the five ranges.
  • What is your biggest productivity challenge?

Please type your response into the text box.

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Who Am I?

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Definition of Efficient

1 : productive of desired effects; especially : capable of producing desired results with little or no waste (as of time or materials); i.e. - an efficient worker; efficient machinery 2 : being or involving the immediate agent in producing an effect; i.e. - the efficient action of heat in changing water to steam

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The Traditional Role of Libraries

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Changing Environment

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Efficient Librarian

An Efficient Librarian is an elite knowledge worker navigating the complexity of the post Internet information world.

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Updating Your Operating System

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Types of Engagement

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Task Job vs. Knowledge Job

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Three Reasons For Stress

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Who Has Heard of GTD

What how familiar are you with Getting Things Done (GTD)?

  • Never Heard of It
  • Glanced at the Back Cover
  • Read Some or All of It
  • Read It and Applied a Few Pieces
  • Full Fledged GTDer
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David Allen – The GTD Guy

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Crisis - Default Path to Focus

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Time Management is a Myth

“The truth is you can’t manage time. You need to manage yourself and your focus.”

  • David Allen
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Stress of Commitments

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Stress: It’s All In Your Head

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Get It Out of Your Head

“You can only feel good about what you are not doing when you know what you are not doing.” - David Allen

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Successful Workflow Strategy

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The Knowledge Worker Widget

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GTD Five Stages of Workflow

Capture Clarify Organize Reflect Engage

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Use Your Inbox

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Ineffective Inboxes

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Mind Sweep

  • Projects
  • Commitments
  • Upcoming Meetings
  • Staffing Challenges
  • Noteworthy Events
  • Waiting For Items
  • Professional Development
  • Books to Read
  • Financial Concerns
  • Maintenance Issues
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Workflow Diagram

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The Inbox Oath

My inbox is NOT a storage location. It is a PROCESSING STATION.

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Inbox Best Practices

Start Here

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Two Big Questions

What is It? Is it Actionable?

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No Actions

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What is the Next Action?

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Two More Questions

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Organize – Three Choices

Do It Delegate It Defer It

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Important Paper and Email Folders

Action Waiting For Someday / Maybe Read / Review

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This Works for Email

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The Standard for an Empty Inbox

Final Poll How often should you completely empty your inbox?

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Test the Model

  • Run an item from

your mind sweep through the workflow diagram

  • Determine which

folder it should end up in

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Take Time to Tidy Up

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Weekly Review

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Engage with Your List

“I didn’t need one ounce more of creativity and intelligence than I already was born with – the issue was where I was pointing it.” David Allen

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Did You Pay Attention?

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What Are The Five Stages of Workflow?

Capture Clarify Organize Reflect Engage

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Name the Functional Folders

Action Waiting For Someday / Maybe Read / Review

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What is the Standard for an Empty Inbox

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Total Commitment Method

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Collect Everything - Except

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Go Through Everything!

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Take a Picture

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Small Wins Method

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The Single Drawer Challenge

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The Strategic Value of Clear Space

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Efficient Librarian

www.efficientlibrarian.com

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Getting Things Done - David Allen

www.gettingthingsdone.com

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Conclusion

Doug Crane – Director, Palm Beach County Library System www.efficientlibrarian.com Phone: 561-233-2600 Email: craned@pbclibrary.org