EDUCATION CENTER REUSE Schematic Design SCHOOL BOARD INFORMATION ITEM FEBRUARY 7, 2019
Agenda • Overview • Site Design • Building Design • Project Funding and Total Project Cost Estimate • Recommendations SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 2
Project Parameters • Project included in the FY2019-28 Capital Improvement Plan (CIP) • Renovate the Education Center to both increase the capacity of W-L High School initially, and later to adapt to possible future instructional and grade level changes • Support APS Strategic Plan Goals, specifically for Healthy, Safe, and Supported Students • Address capacity by providing 500-600 high school seats • Open by start of school 2021 • Spend a maximum project cost of $37 million, using every effort to spend less APS project website: https://www.apsva.us/education-center-reuse/ SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 3
Project Timeline SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 4
APS Strategic Plan - Design Principles SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 5
Existing Campus W-L HIGH SCHOOL SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 6
Exhibit A Site Design - Base Scope POSSIBLE COVERED 76 PARKING BICYCLE PARKING IN SPACES EXISTING GARAGE, MMTA- ~40 BIKE CAPACITY RECOMMENDED OFF-SITE IMPROVEMENTS (OPTION A) TERRACE IMPROVEMENTS NEW MULTI-USE COURT DIMENSIONS PAINTED ON EXISTING ASPHALT NEW GROUND CONNECTION RAMP (SLOPE PLAZA 1:12) AND FLUSH PAVING AT IMPROVEMENTS GENERALS’ WAY. GRADE DROPS 6.5’ NEW BICYCLE BETWEEN ROAD CROSSING PARKING, 30 BIKE AND MAIN ENTRANCE CAPACITY NEW “DO NOT ENTER” NEW ED CENTER SIGNS MAIN ENTRANCE QUINCY STREET SITE PLAN INCORPORATES ALL RECOMMENDATIONS FROM THE MMTA SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 7
Site Design - Alternate Scope PERVIOUS AREA IMPROVES STORMWATER MANAGEMENT AND FIRE TRUCK ACCESS MULTI-USE COURT ON RE-GRADED, CROWNED PLAYING SURFACE NEW ED CENTER MAIN ENTRANCE SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 8
High Performance Learning Environments Spaces are to perform at the highest levels for the following: • Thermal comfort • Indoor air quality • Acoustics • Daylight and views • Transparency • Technology • Community use • Active schools • Daylight and views boost learning capacity, but not all daylight and views are the same. o The benefits of daylight and views are related to the perception of time of day o Natural daylight shifts color over the course of a day from cool to warm. The body and brain sense this. • To realize high performance daylight and views: o The color of glass should be as clear as possible for good color rendering o Glare, and the need for blinds obscuring the daylight and views, should be minimized SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 9
Exhibit B Floor Plans Legend Classrooms / Collaboration Commons / Support Instructional Support Administration Building Support SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 10
Exhibit C Elevations • Proposed approach to window replacement balances respecting the historic character, improving energy performance, and required upgrades to support an educational environment (including operable windows). • Ground Level windows enlarged to provide better daylight and views. SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 11
Exhibit D Proposed Glass Treatment - Frit Pattern • Frit is a pattern applied to the glass having several benefits: o Ability to control glare and solar heat gain; o Only visible up close, from exterior or interior; o Preserves views from within the classrooms to the outdoors; o Provides a learning opportunity for students, and o Helps avoid overuse of shades which would have greater visual perception and impact to views. • The frit density varies in response to solar exposure at each facade: each color in the diagram below represents a different frit density. This diagram is not an illustration of the actual visual condition; it is a quantitative documentation of the variations of the frit density. SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 12
View from N. Quincy St. SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 13
View from W-L HS SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 14
View toward W-L HS SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 15
View toward Terrace SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 16
View from Parking Lot SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 17
Alternate Scope: Bridge Concepts SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 18
Exhibit E Project Funding Project Funding (Millions) 1 Major Construction Bonds $ 36.25 Other (Operating) 2 $ 0.75 Total $ 37.00 Notes: 1. FY 2019-2028 CIP, Adopted by the School Board on June 21, 2018. Includes APS portion of Jointly Funded Items. 2. Furniture and equipment that cannot be bond funded. SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 19
Schematic Design Phase Cost Estimates • To ensure that School Board action is based on the most complete and up-to-date information, final total project cost estimates are prepared at the end of each project phase by both the Architect / Engineering team (A/E) and Construction Manager at-Risk (CMR). • Process for developing the final estimates: o A/E and CMR complete independent estimates o A/E and CMR meet to review draft estimates and reconcile and clarify scope o A/E and CMR provide revised estimates incorporating reconciliation efforts • Estimates influenced by both historic cost databases and current market conditions . • Input from market activity reports and subcontractors confirm that the DC region remains very busy and that material costs for some trades continue to experience above average increases. SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 20
Exhibit F Total Project Cost Estimate and Alternates Alternate recommended to continue to pursue in Base Scope - Estimated Cost (Millions) the design development phase. A/E CMR Construction Costs $ 28.13 $ 27.59 Alternates - Estimated Cost (Millions) Owner (Soft) Costs 1 $ 8.80 $ 8.80 A/E CMR Replace 4th Floor Windows $ 0.31 $ 0.37 Total $ 36.93 $ 36.39 Note: Alternates recommended to no longer pursue in 1. Owner costs include design, project management, and other professional the design development phase. services fees, utility/permitting fees, furniture, equipment, and project contingencies. Alternates - Estimated Cost (Millions) A/E CMR Enhanced Site Improvements $ 0.62 $ 0.62 Bridge Connection between Buildings $1.64 to $4.77 $2.96 to $5.66 Canopy Connection between Buildings $ 1.35 $ 1.08 SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 21
Scope Changes Between CIP and Schematic Design Cost Estimates • Estimates prepared that formed the basis of the funding in the FY 2019-2028 CIP utilized preliminary review of existing conditions and conceptual design study. • Subsequent existing conditions investigation and schematic design have added scope to the project including: o Temporary facilities and associated utilities to support ongoing transportation services operations o More extensive site modifications for parent vehicles, bus operations, and connection to W-L High School o Elevator relocation and replacement of one existing stair with a new stair o Enlargement of window openings on the ground floor o Multi-use court on a portion of the existing parking lot SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 22
Cost Control in Design Development Phase • Design development phase will provide additional opportunities to manage cost as the design becomes more detailed and more information about the project is known. • Pursue various options for cost savings measures including: o Right-size architectural design elements (wall and roofing systems) to work in conjunction with engineering systems (HVAC, plumbing, electrical, etc.). o Engage subcontractor community for design options that reduce costs. o Develop a series of design alternatives which could be accepted to mitigate unexpected cost increases, including options for building materials. o Refinements to owner costs as more project information is known. • Review accepted value engineering (VE) items from recent projects. SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 23
Recommendations • Approve the proposed schematic design as generally described in Exhibits A through D; • Approve the proposed project funding and staff recommendations on alternates as described in Exhibits E and F; • Direct staff to proceed to the design development phase , including preparation of the Use Permit application; • Direct staff to begin discussions with Arlington County on identifying APS/ACG jointly funded items ; and • Charge staff to continue to pursue cost savings measures using every effort to complete the project for less than the maximum available funding. SCHOOL BOARD INFORMATION ITEM , FEBRUAARY 07, 2019 – 24
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