EDUCATION CENTER REUSE Schematic Design SCHOOL BOARD INFORMATION - - PowerPoint PPT Presentation

EDUCATION CENTER REUSE

Schematic Design

SCHOOL BOARD INFORMATION ITEM FEBRUARY 7, 2019

SCHOOL BOARD INFORMATION ITEM, FEBRUAARY 07, 2019 – 2

• Overview
• Site Design
• Building Design
• Project Funding and Total Project Cost Estimate
• Recommendations

Agenda

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• Project included in the FY2019-28 Capital Improvement Plan (CIP)
• Renovate the Education Center to both increase the capacity of W-L High School

initially, and later to adapt to possible future instructional and grade level changes

• Support APS Strategic Plan Goals, specifically for Healthy, Safe, and Supported

Students

• Address capacity by providing 500-600 high school seats
• Open by start of school 2021
• Spend a maximum project cost of $37 million, using every effort to spend less

APS project website: https://www.apsva.us/education-center-reuse/

Project Parameters

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Project Timeline

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APS Strategic Plan - Design Principles

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Existing Campus

W-L HIGH SCHOOL

SCHOOL BOARD INFORMATION ITEM, FEBRUAARY 07, 2019 – 7 QUINCY STREET NEW ED CENTER MAIN ENTRANCE

Site Design - Base Scope

PLAZA IMPROVEMENTS TERRACE IMPROVEMENTS MMTA- RECOMMENDED OFF-SITE IMPROVEMENTS (OPTION A) NEW “DO NOT ENTER” SIGNS NEW GROUND CONNECTION RAMP (SLOPE 1:12) AND FLUSH PAVING AT GENERALS’ WAY. GRADE DROPS 6.5’ BETWEEN ROAD CROSSING AND MAIN ENTRANCE NEW MULTI-USE COURT DIMENSIONS PAINTED ON EXISTING ASPHALT NEW BICYCLE PARKING, 30 BIKE CAPACITY POSSIBLE COVERED BICYCLE PARKING IN EXISTING GARAGE, ~40 BIKE CAPACITY 76 PARKING SPACES SITE PLAN INCORPORATES ALL RECOMMENDATIONS FROM THE MMTA

Exhibit A

SCHOOL BOARD INFORMATION ITEM, FEBRUAARY 07, 2019 – 8 MULTI-USE COURT ON RE-GRADED, CROWNED PLAYING SURFACE NEW ED CENTER MAIN ENTRANCE

Site Design - Alternate Scope

PERVIOUS AREA IMPROVES STORMWATER MANAGEMENT AND FIRE TRUCK ACCESS

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High Performance Learning Environments

Spaces are to perform at the highest levels for the following:

• Thermal comfort
• Indoor air quality
• Acoustics
• Daylight and views
• Transparency
• Technology
• Community use
• Active schools
• Daylight and views boost learning capacity, but not

all daylight and views are the same.

• The benefits of daylight and views are

related to the perception of time of day

• Natural daylight shifts color over the course
• f a day from cool to warm. The body and

brain sense this.

• To realize high performance daylight and views:
• The color of glass should be as clear as

possible for good color rendering

• Glare, and the need for blinds obscuring the

daylight and views, should be minimized

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Floor Plans

Exhibit B Legend Classrooms / Collaboration Commons / Support Instructional Support Administration Building Support

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Elevations

• Proposed approach to window replacement balances respecting the historic character,

improving energy performance, and required upgrades to support an educational environment (including operable windows).

• Ground Level windows enlarged to provide better daylight and views.

Exhibit C

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Proposed Glass Treatment - Frit Pattern

• Frit is a pattern applied to the glass having several benefits:
• Ability to control glare and solar heat gain;
• Only visible up close, from exterior or interior;
• Preserves views from within the classrooms to the outdoors;
• Provides a learning opportunity for students, and
• Helps avoid overuse of shades which would have greater visual perception and impact to views.
• The frit density varies in response to solar exposure at each facade: each color in the diagram below represents

a different frit density. This diagram is not an illustration of the actual visual condition; it is a quantitative documentation of the variations of the frit density. Exhibit D

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View from N. Quincy St.

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View from W-L HS

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View toward W-L HS

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View toward Terrace

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View from Parking Lot

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Alternate Scope: Bridge Concepts

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Project Funding

Exhibit E

Project Funding (Millions)1 Major Construction Bonds $ 36.25 Other (Operating)2 $ 0.75 Total $ 37.00

Notes:

• 1. FY 2019-2028 CIP, Adopted by the School Board on June 21, 2018.

Includes APS portion of Jointly Funded Items.

• 2. Furniture and equipment that cannot be bond funded.

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• To ensure that School Board action is based on the most complete and up-to-date

information, final total project cost estimates are prepared at the end of each project phase by both the Architect / Engineering team (A/E) and Construction Manager at-Risk (CMR).

• Process for developing the final estimates:
• A/E and CMR complete independent estimates
• A/E and CMR meet to review draft estimates and reconcile and clarify scope
• A/E and CMR provide revised estimates incorporating reconciliation efforts
• Estimates influenced by both historic cost databases and current market conditions.
• Input from market activity reports and subcontractors confirm that the DC region remains

very busy and that material costs for some trades continue to experience above average increases.

Schematic Design Phase Cost Estimates

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Total Project Cost Estimate and Alternates

Exhibit F

Base Scope - Estimated Cost (Millions) A/E CMR Construction Costs $ 28.13 $ 27.59 Owner (Soft) Costs1 $ 8.80 $ 8.80 Total $ 36.93 $ 36.39

Note:

• 1. Owner costs include design, project management, and other professional

services fees, utility/permitting fees, furniture, equipment, and project contingencies.

Alternates - Estimated Cost (Millions) A/E CMR Enhanced Site Improvements $ 0.62 $ 0.62 Bridge Connection between Buildings $1.64 to $4.77 $2.96 to $5.66 Canopy Connection between Buildings $ 1.35 $ 1.08

Alternate recommended to continue to pursue in the design development phase. Alternates recommended to no longer pursue in the design development phase.

Alternates - Estimated Cost (Millions) A/E CMR Replace 4th Floor Windows $ 0.31 $ 0.37

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• Estimates prepared that formed the basis of the funding in the FY 2019-2028 CIP utilized

preliminary review of existing conditions and conceptual design study.

• Subsequent existing conditions investigation and schematic design have added scope to

the project including:

• Temporary facilities and associated utilities to support ongoing transportation services
• perations
• More extensive site modifications for parent vehicles, bus operations, and connection

to W-L High School

• Elevator relocation and replacement of one existing stair with a new stair
• Enlargement of window openings on the ground floor
• Multi-use court on a portion of the existing parking lot

Scope Changes Between CIP and Schematic Design Cost Estimates

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• Design development phase will provide additional opportunities to manage cost as the

design becomes more detailed and more information about the project is known.

• Pursue various options for cost savings measures including:
• Right-size architectural design elements (wall and roofing systems) to work in

conjunction with engineering systems (HVAC, plumbing, electrical, etc.).

• Engage subcontractor community for design options that reduce costs.
• Develop a series of design alternatives which could be accepted to mitigate

unexpected cost increases, including options for building materials.

• Refinements to owner costs as more project information is known.
• Review accepted value engineering (VE) items from recent projects.

Cost Control in Design Development Phase

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• Approve the proposed schematic design as generally

described in Exhibits A through D;

• Approve the proposed project funding and staff

recommendations on alternates as described in Exhibits E and F;

• Direct staff to proceed to the design development phase,

including preparation of the Use Permit application;

• Direct staff to begin discussions with Arlington County on

identifying APS/ACG jointly funded items; and

• Charge staff to continue to pursue cost savings measures

using every effort to complete the project for less than the maximum available funding.

Recommendations

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Next Steps

• February 2019 – meeting with Friends of Planetarium to review construction timing
• February 21, 2019
• School Board action on schematic design
• School Board information on interior demolition contract award
• March 14, 2019 – School Board action on interior demolition contract award
• March to May 2019 – estimated duration for interior demolition
• Spring 2019 – Use Permit application