Editing & Proofreading Facilitated by Chris Friend The John - - PowerPoint PPT Presentation
Editing & Proofreading Facilitated by Chris Friend The John Scott Dailey Florida Institute of Government at the University of Central Florida Introductions Name Department in Orange Co. Job Title Why Im here or What I hope to learn
Facilitated by Chris Friend
The John Scott Dailey Florida Institute of Government at the University of Central Florida
Name Department in Orange Co. Job Title Why I’m here or What I hope to learn Any big editing oops or proofreading problem
Importance of Proofreading Tips for Successful Proofreading Proofreading Symbols Spelling & Vocabulary Punctuation Readability
Read a paragraph once. Circle or underline every F. Count the number of Fs at the end of each line. Add the lines for a total count. Turn to page 3
Result of not proofing “In Their Own Words” How to fix: Guideline or rule?
Determine
Importance Urgency Confidence Publicity
Consider
Use your software
Page numbering Auto-correct Styles
Read backward Get a partner (not a gofer)
Punctuation
Different documents require different proofreading tips The most annoying elements need the most attention Different people have different weaknesses
Attention to detail 64-color box Page 8
insert text or punct.
insert space
insert apostrophe or quotation mark delete transpose (swap)
close up
begin new paragraph no new paragraph
capitalize
blah
#
Twenty-one Errors Can you find them all?
Dear Mr. Blanton: Tiis is in reply to your letter of Jan 28, 2010 about the benefits Mr. Tiomas Kaiser is receiving for his disability retirement under the Civil Service Retirement System. To alleviate any financial hardship to Mr Kaiser while his claim was being processed monthly payments of $40.00 was authorized. When final approval of the award was made, his rate was established at 61.00 a month comencing March 4, 2009. His payments was then increased to $64.00 effictive April 30, 2009. With a 37.93 per month deducktion for health benefits his current net rate is $26.06. Mr. Kayser had been paid all aniuty due to date. Future checks mailed to him on the first business day of the month. Any inconvenieince caused Mr. Kaiser is regreted. Sincerely Yours, Customer Service
PROOFREAD There are 21 errors in the following letter. Correct them by checking punctuation, spelling, capitalization, numbers,
Dear Mr. Blanton: ,
~ ~
1 Thishs in reply to your letter of January 28, 2-@out the 2 benefits Mr. Thomas Kaiser is receiving for his disability retirement
3
under the Civil Service Retirement System.
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To alleviate any financial hardship to ~ser while his claim
~
"~~was being proces@-onthly payments of$40.00~orized. When final approval of the award was made, his rate was established at
~4 ~~
~ a month C~g March 4, 2---. His payments ~en
.
~~OO
increased to $64.00 ~eDApril 30, 2---. With~er month
Q' .,~
9 de~n for health bene~ current net rate is $26.Q6. Mr. 0\8 ~~
Of!: ~IJ, ~
~~en paid all ~due to date. Future chec~o
\~
.
him on the first ~ss
day of the month.
. Any inconve~~aUsed
~
Sincerel@S,~1
4
5 6 7 8 11
12 13
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Easy mistakes that spell check won’t catch
Image courtesy Hyperbole and a Half http://bit.ly/thealot
lay 1 |lā|
verb ( past laid |lād|) 1 [ trans. ] put down, esp. gently or carefully : she laid the baby in his crib.
have been the odd light shower just to lay the dust. 2 [ trans. ] put down and set in position for use : it is advisable to have your carpet laid by a professional | figurative the groundwork for change had been laid.
: she laid the table for the evening meal.
the floor was laid with tiles.
trap for her.
presentation : I'd like more time to lay my plans.
considered and acted upon by (someone) : he laid before the House proposals for the establishment of the committee.
place : no one who knew the area could be in doubt where the scene was laid.
lay 4
past of lie 1 .
lie 1 |lī|
verb ( lying |ˈlī-i ng |; past lay |lā|; past part. lain |lān|) [ intrans. ] 1 (of a person or animal) be in or assume a horizontal or resting position
down for two hours because I was groggy | Lily lay back on the pillows and watched him.
2 be, remain, or be kept in a specified state : the church lies in ruins today | putting homeless families into apartments that would otherwise lie empty.
“traditional family values.” 3 (of a place) be situated in a specified position or direction : the small town
direction : stand here, and all of Amsterdam lies before you. 4 Law (of an action, charge, or claim) be admissible or sustainable. noun (usu. the lie) the way, direction, or position in which something lies.
ease of the next shot.
Not caught by spell check Need attention to detail Work with a partner on pages 10–11, with only
Figure it out or ask around.
Apostrophes ’ Brackets & Braces [ ] { } Colons : Commas , Hyphens - Dashes – — Exclamation Points ! Parentheses ( ) Periods . Question Marks ? Quotation Marks “ ” ‘ ’ Semicolons ;
Advantages Appropriate Opportunities Cautions Guidelines: Page 19 Practice: Pages 20 & 21 Humor: Page 22 (fold it)
Focus on the reader Know your audience Find the Fog Index
Avg words/sentence # words ≥ 3 syllables Add those, then ✕ 0.4
Facilitated by Chris Friend
The John Scott Dailey Florida Institute of Government at the University of Central Florida 407–235–3960 | iog@mail.ucf.edu