e@syFile Employer 2019/08 Intrim PAYE will start Filing Season: 23 - - PowerPoint PPT Presentation

e@syFile Employer

2019/08 Intrim PAYE will start

• Filing Season: 23 September – 31 October
• No changes in functionality and source codes

for the 2020/02 Period

• Bi-Annual EMP501’s can’t be submitted after

28 February

• Refer to Release Notes for software changes

e@syFile Employer Updates

• NB!! Always first ensure you have a recent backup
• Click on OK if you don’t want to start the update

e@syFile will automatically check if an update is available at start-up

Database Utilities

• Tip: To make a backup before updating your

application to a new version, disconnect from the internet before opening e@syFile Employer

• Click on Utilities on the left, then click on Backup

DB Directory and follow the prompts

JAVA related problems

• e@syFile Employer uses JAVA to perform specific functions,

including the protection (encryption) of the sensitive data included on any e@syFile Employer database

• e@syFile will not work if you have the wrong version of JAVA
• n your PC/laptop – it will likely hang at login in these cases
• The required version of JAVA is included in the e@syFile

setup file, available for download on the SARS and SARS eFiling website

• If you download and save the e@syFile Employer setup file,

you can easily reinstall the required version of JAVA without wasting additional bandwidth with another download

JAVA Version check

Please take note of the warning on the JAVA website after updating: If your e@syFile software is working correctly, it might be affected if you uninstall

• lder/other versions

when you receive JAVA update/ un-installation messages

e@syFile & JAVA installation

• If you see this

pop-up during installation, click on YES to ensure you are installing the correct JAVA

EMP501 Disc Submissions removed from “Submit to SARS” tab and added on Utilities menutab

Employer demographics and e@syFile screens have been reduced to align with the mandatory fields

ETI – from 2020 Tax Year, SEZ code must be indicated for each period/ month on the ETI details screen for each individual. For Tax Years 2019 and prior, one code will still be used.

Monthly Process PAYE – when users synchronise, it will now populate the employer demographics on the monthly page

EMP501 PAYE Reconciliation Submissions to SARS

• Capture or import your certificates
• Request pre-population data on the EMP501
• Compare to payroll data & balance Recon
• Submit the EMP501 to SARS
• Retrieve electronic feedback from SARS

(accepted/rejected)

• Generate IRP5’s/IT3a’s if needed
• Make frequent backups of your data

EMP501 Declaration: Updates

• New pop-up block to prevent incorrect

submission of future periods

• New validation and error messages on the

EMP501 declaration to ensure that certificates and PAYE values correspond

• Additional validation required when users

select not to use the SARS pre-populated values – might result in Audit

New pop-up message to prevent incorrect submission of future periods

If an amount is populated for PAYE, an error message will alert the user if no certificates are present (Total Liability is zero)

If certificates are present (Total Liability) the user will get an error message if no PAYE is captured/populated

Online validation is required if there is a difference between captured liability and SARS values

Cancel and Revive Certificate Ranges

• Select Cancel Certificates & Recon Period
• Then select the starting and ending numbers
• f the range you wish to cancel

Revive a Cancelled Certificate Range

• Ensure that you work on the same backup where you previously

cancelled a ranges of certificates

• All cancelled Certificate Ranges will be listed for the Recon Period
• Select the range you wish to revive, and click on Revive Certificate

Range

Thank you

If you would like to attend additional training at SARS,

• r visit me at a branch for a consultation:

Lerato@sarsefiling.co.za