Division of Elections Workshop Donald L. Palmer, Director 500 South - - PowerPoint PPT Presentation
Division of Elections Workshop Donald L. Palmer, Director 500 South Bronough Street, Room 316 Tallahassee, Florida 32399-0250 850/245.6200 elections.myflorida.com Lessons Learned and Frequently Asked Questions Election Administration
Election Administration
Municipal issues
Solicitation
Qualifying candidates
Voting Systems
Modem
Bilingual and Trilingual Ballots
Election Night Reporting
Reports
Beta Tests
List Maintenance
Felons
FVRS – Upgrades and Maintenance
UOCAVA
Vendor submissions for Certification 2011
DOE has no authority to interpret city charters
Reminder: In the absence of a city charter or
Lack of marking and enforcement within
SOEs need to ensure the 100-foot zone is
Precinct deputies should be alert to
Candidates need to ensure compliance with
Candidates should be referred to FAQs on the
Candidates need to pay close attention to
Modem Transmission
Verify the phone line is an analog line or a
Verify each tabulation device’s modem is
Bi- or Tri-lingual ballots
Consider one language ballot as requested by
Number of sheets, time to scan each sheet,
Ballot-on-Demand Allow absentee ballot request by language
Election Night Reporting
Consider uploading early voting on Monday Consider uploading absentee upload on
Reports
Use a universal format for precinct level
Consider using the “Election Reporting
Topics:
Before an Election: System acquisition Pre-Election: L&A, election database Election Night: export file Post-Elections: certified elections database, precinct level
results, over/under vote report, conduct of elections
“Election Reporting Manual”
Items include:
Report description Requirement – statute or rule Submission date – due date Reason for the requirement – why doing this? Forms, where applicable Unique instructions based on each voting system Action necessary to satisfy the requirement
County or county representing vendor-
Objective and subjective assessment of customer
BVSC will provide the certification plan to
Request input for specific testing - objective
Certification Forms
Contact the Division with questions Once agreed protocols (Rule 1S.2.041) or
Transfer of Felons Files Between Counties
Assessment found files transferred without
Notice to DOE/BVRS is vital to chain of
Restart clock once transferred to new county Electronic process (Rule or protocols) should
Significant degradation of FVRS since 2006 on
Original limitation of the system design No archiving mechanism, no limit on the growth of
The lack of upgrades to Oracle and other system
Performance of FVRS was sluggish, reaching
Action necessary
Maintenance and upgrades necessary to resolve
Ensure that system was available, timely responsive
While maintenance schedule set earlier in year,
Goal of upgrades has been and continues to be:
Improve the performance of system and allow for
Provide increased functionality while maintenance is
Transparency of maintenance windows – dates available Conference calls with voter registration vendors on work
No upgrades within 60-day window, prior to the 45 days
1Q (2011): continued improvements culminating in
Post March 2011 maintenance windows – continue to
1Q Testing and Certification DS200 firmware
Source code review, mass ballot count, and
The Lab for EAC currently testing almost complete
Summer 2011 – ES&S Unity 5.0 Electionware
Recommend Florida county(ies) and ES&S conduct
UOCAVA
Electronic ballot access (and transmission) of
FAX – plain text Email – plain text Secure Remote Electronic Access (Encrypted
County or Vendor will produce cryptography access and
key management
Kiosk based system PC based system
Application for Dominion Democracy Suite –
DOE has portion of technical data package Source Code review in February (TBD) Expect into 2Q before testing complete DOE will produce test plan to counties and allow