Design Advisory Committee Meeting #3 December 20, 2016 1 Meeting - - PowerPoint PPT Presentation

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Design Advisory Committee Meeting #3 December 20, 2016 1 Meeting - - PowerPoint PPT Presentation

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Design Advisory Committee Meeting #3 December 20, 2016 1 Meeting Agenda 1. Agenda / Attendance Sheet 1 minute 2. Ten things that should be obsolete in schools 24 Minutes 3. Discuss Long Term Strategic Options 30 Minutes 4. Community

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SLIDE 1

December 20, 2016

Design Advisory Committee Meeting #3

1

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SLIDE 2

East Otero Master Plan

  • 1. Agenda / Attendance Sheet – 1 minute
  • 2. Ten things that should be obsolete in schools – 24 Minutes
  • 3. Discuss Long Term Strategic Options – 30 Minutes
  • 4. Community Meeting Options – 5 Minutes

Meeting Agenda

http://www.rtaarchitects.com/east-otero-sd-mp-pp

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SLIDE 3

East Otero Master Plan

  • DAC MEETINGS:
  • December 5th

#1

  • December 13th

#2

  • December 20th

#3

  • January 10th

#4

  • More as needed
  • Community Meeting?

East Otero SD Master Plan Timeline

Phase 1 –MASTER PLAN Step 1 – Assessment and Investigation November 2016 Step 2 – Master Plan Meeting(s) - Options December – Mid January 2017 Step 3 – Draft Recommendations Late January 2017 Phase 2 MP/ BEST GRANT APPLICATION Report February 2017 Grant App January-February 2017 Phase 3 – PRE-BOND SUPPORT

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SLIDE 4

East Otero Master Plan

5

  • What are the goals and vision for the Facilities Master

Plan?

1. Provide an updated assessment of facility conditions and necessary improvements 2. Provide an analysis of current facility utilization 3. Review educational adequacy and recommend improvements to more closely align facilities with educational programs 4. Outline strategic options for consideration 5. Obtain feedback from stakeholders 6. Assist with implementation Anything Else?

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SLIDE 5

East Otero Master Plan

8

  • What are the La Junta Schools Strengths?:
  • Collaboration between schools and across district
  • Sense of pride in community and facilities
  • Community involvement in school activities
  • Relationships between schools (HS involved in ES)
  • Honor tradition and our past
  • State championship has put community in a positive

state

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SLIDE 6

East Otero Master Plan

9

  • What are the La Junta Schools Weaknesses?:
  • Overall age of buildings
  • Large faction of community that do not feel like they

are included (intimidated)

  • Limited involvement (same people at all functions)
  • Lack of resources
  • Student population (declined from peak)
  • Fear of change community wide – new ideas are faced

by apprehension

  • Test scores
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SLIDE 7

East Otero Master Plan

10

  • What Opportunities / Goals can be capitalized on in

the La Junta Schools?:

  • Industry partnerships – career pathways (healthcare

and manufacturing)

  • Otero Jr College in town – Satellite campus (offer

associate degree on campus)

  • Focus on strengths of the community - trades
  • There is a sense of hope in the community
  • LJ Businesses benefited from influx for

championship game

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SLIDE 8

East Otero Master Plan

11

  • What are the Threats / Fears to the La Junta Schools?:
  • The workforce is aging in LJ
  • Having difficulty recruiting and retaining teachers
  • Losing the community pride that we enjoy right now
  • Change in government rules and regulations
  • Small business sustainability – hard to recruit younger

generations to LJ

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SLIDE 9

East Otero Master Plan

12

East Otero Enrollment

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SLIDE 10

East Otero Master Plan

13

SCHOOL ENROLLMENT - EXIST CAPACITY – EXIST CAPACITY – CDE PRIMARY 320 345 360 INTERMEDIATE 428 420 504 JUNIOR SENIOR HIGH (75%) 542 769 923

ENROLLMENT VS CAPACITY

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SLIDE 11

East Otero Master Plan

14

BUILDING 0-25 26-50 51-100 >100 TOTAL

PRIMARY SCHOOL (K-2) $429,910 $545,363 $405,925 $197,925 $1,579,123 INTERMEDIATE SCHOOL (3-6) $416,325 $1,050,152 $2,662,248 $204,490 $4,333,215 JUNIOR SENIOR HIGHSCHOOL (7-12) $741,260 $1,101,152 $2,039,440 $235,430 $4,845,490 NEW HORIZON ACADEMY $1,626,105 $840,970 $413,530 $97,175 $2,911,780 CDS HEADSTART $1,143,220 $838,370 $784,875 $975 $2,767,440 ADMINISTRATIVE $159,250 $101,075 $67,275 $16,510 $344,110 MAINTENANCE AND TRASPORTATION $102,570 $221,000 $172,965 $38,155 $534,690 OVERALL $4,618,640 $5,426,290 $6,546,258 $790,660 $17,381,848

RENOVATION COSTS

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SLIDE 12

East Otero Master Plan

15

YEARS 0-25 26-50 51-100 >100 TOTAL

PRESENT $4,618,640 $5,426,290 $6,546,258 $790,660 $17,381,848 3 YRS $5,449,995 4 YEARS $6,728,599 $21,553,491 5 YEARS $8,510,135 $1,027,858

RENOVATION COSTS OVER TIME (@6%/YR)

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SLIDE 13

East Otero Master Plan

16

SURVEY RESULTS:

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SLIDE 14

East Otero Master Plan

17

PS Q3: In general, classrooms are adequate to meet the educational needs. IS JS HS CDS

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SLIDE 15

East Otero Master Plan

18

PS JS HS Q4: Teacher planning and work spaces are adequate for lesson planning and collaboration. IS CDS

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SLIDE 16

East Otero Master Plan

19

PS Q5: The athletic facilities at this school are adequate. IS JS HS CDS

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SLIDE 17

East Otero Master Plan

20

PS JS HS Q6: The playgrounds or outdoor play spaces at this school are adequate IS CDS

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SLIDE 18

East Otero Master Plan

21

PS JS HS Q7: The cafeteria, serving and kitchen facilities are adequate IS CDS

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SLIDE 19

East Otero Master Plan

22

PS JS HS Q8: the parent drop – off system is adequate IS CDS

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SLIDE 20

East Otero Master Plan

23

PS JS HS Q9: the bus drop – off system is adequate IS CDS

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SLIDE 21

East Otero Master Plan

24

PS JS HS Q10: The parking at this school is adequate IS CDS

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SLIDE 22

East Otero Master Plan

25

PS JS HS Q11: Do you feel that the School facilities are safe and secure CDS IS

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SLIDE 23

East Otero Master Plan

26

PS Q12: Indicate how urgently you feel the following potential facility needs require addressing. IS

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SLIDE 24

East Otero Master Plan

27

JS HS Q12: Indicate how urgently you feel the following potential facility needs require addressing. CDS

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SLIDE 25

East Otero Master Plan

28

Q13: Rate the your overall satisfaction with the following facilities at this school to perform their intended function: IS PS

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SLIDE 26

East Otero Master Plan

29

Q13: Rate the your overall satisfaction with the following facilities at this school to perform their intended function: JS HS CDS

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SLIDE 27

East Otero Master Plan

30

EAST OTERO DISTRICT – BIG PICTURE

  • DISTRICT OWNS A LOT OF PROPERTIES
  • SLOWLY DECLINING LONG TERM ENROLLEMENT
  • SHORT TERM OVER CROWDING AT PRIMARY & INTERMEDIATE SCHOOLS
  • EAST BUILDING IN POOR SHAPE
  • MOST BUILDINGS IN GOOD SHAPE, BUT WITH SOME FUNCTIONAL

INEFFICIENCIES

  • COMMUNITY BENEFIT FOR SCHOOL CAMPUSES IN CLOSER PROXIMITY TO

EACH OTHER

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SLIDE 28

East Otero Master Plan

31

EAST OTERO DISTRICT SCHOOL MAP

N

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SLIDE 29

East Otero Master Plan

32

OPTIONS

RENOVATE ALL SITES

1

MOVE NEW HORIZON MOVE K-2 RENOVATE JSHS

3

NEW 3-6 MOVE PRE-K MOVE NEW HORIZON

2

NEW K-2 RENOVATE JSHS MOVE NEW HORIZON NEW PRE K

4

RENOVATE PRIMARY NEW 7-12 RENOVATE CDS MOVE PRE K + K

5

NEW 4-6 MOVE 1-3 NEW 7-12 MOVE NEW HORIZON

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SLIDE 30

East Otero Master Plan

33

OPTION 1

  • ADDRESS

PRIMARY ISSUES AT EACH CAMPUS WITH NO MOVES OR NEW SCHOOLS

N

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SLIDE 31

East Otero Master Plan

34

COMMENTS:

  • This option could include renovations to address only

maintenance items or could include functional efficiencies as well PROS:

  • Potentially the lowest initial cost

CONS:

  • You can only do so much with the existing buildings
  • Does not make a big impact on community perception of

the district facilities

OPTION 1

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SLIDE 32

East Otero Master Plan

35

OPTION 2

  • BUILD NEW K-2 AT

VACANT SITE

  • MOVE PRE INTO WEST

BUILDING

  • MOVE NEW HORIZONS

INTO COLUMBIAN

  • RENOVATE JR/SR HS
  • RETIRE EAST BUILDING

N

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SLIDE 33

East Otero Master Plan

36

OPTION 2

  • BUILD NEW K-2 AT

VACANT SITE

  • MOVE PRE-K INTO

WEST BUILDING

  • MOVE NEW HORIZONS

INTO COLUMBIAN

  • RENOVATE JR/SR HS
  • RETIRE EAST BUILDING

N

MOVE PRE-K

N

MOVE NEW HORIZON MOVE PRE-K MOVE CDS

2

NEW K-2 RENOVATE JSHS NEW K-2 RENOVATE

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SLIDE 34

East Otero Master Plan

37

COMMENTS:

  • Minimum renovations required at west building for CDS
  • Renovation at JSHS would seek to address security

issues such as exterior classroom access, etc. PROS:

  • CDS would have good playground, drop off, lots of space
  • Would get a new Primary School
  • All Schools are in closer proximity
  • Getting rid of East Building is a financial benefit

CONS:

  • Does not address the HS with the biggest functional

problems in the district

OPTION 2

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SLIDE 35

East Otero Master Plan

38

OPTION 3

  • MOVE K-2 INTO

INTERMEDIATE

  • MOVE NH INTO WEST

BUILDING

  • BUILD NEW 3-6 AT

VACANT SITE

  • RENOVATE JR/SR HS
  • RETIRE EAST

N

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SLIDE 36

East Otero Master Plan

39

OPTION 3

  • MOVE K-2 INTO

INTERMEDIATE

  • MOVE NH INTO WEST

BUILDING

  • BUILD NEW 3-6 AT

VACANT SITE

  • RENOVATE JR/SR HS
  • RETIRE EAST

N

MOVE NEW HORIZON ACADEMY

N

MOVE K-2 NEW 3-6 RENOVATE MOVE NEW HORIZON MOVE K-2 RENOVATE JSHS

3

NEW 3-6

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SLIDE 37

East Otero Master Plan

40

COMMENTS: PROS:

  • Primary is near CDS

CONS:

  • HS drivers on Smithland
  • Int. building would need modifications for primary grades
  • Lots of moves for all programs
  • NH does not need all the space at west building

OPTION 3

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SLIDE 38

East Otero Master Plan

41

OPTION 4

N

  • RENOVATE PRIMARY

(MAYBE ADDITION?)

  • BUILD NEW PRE AT

NORTH SIDE OF PRIMARY

  • BUILDING NEW 7-12

BUILDING ATTACHED TO GYM

  • MOVE NH TO COLUMBIAN
  • RETIRE EAST
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SLIDE 39

East Otero Master Plan

42

OPTION 4

  • RENOVATE PRIMARY

(MAYBE ADDITION?)

  • BUILD NEW PRE AT

NORTH SIDE OF PRIMARY

  • BUILDING NEW 7-12

BUILDING ATTACHED TO GYM

  • MOVE NH TO COLUMBIAN
  • RETIRE EAST

N

RENOVATE MOVE NEW HORIZON

N

NEW 7-12 MOVE NEW HORIZON NEW PRE K

4

RENOVATE PRIMARY NEW 7-12 NEW PRE K

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SLIDE 40

East Otero Master Plan

43

COMMENTS:

  • This option had the most merit and will be developed in

more detail for the January master plan meeting.

  • The district liked the idea of placing an addition to

connect the existing HS building with the gym building. PROS:

  • Puts Primary and Pre-School in close proximity
  • Addresses HS building issues
  • Addresses capacity issues at Primary School
  • Most visible improvements
  • Build from existing buildings seen better by community

CONS:

  • Leaves question of what you do with the old HS building
  • Would need to try and use the kitchen that was renovated

the previous year

OPTION 4

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SLIDE 41

East Otero Master Plan

44

OPTION 5

N

  • PRE & K AT COLUMBIAN –

RENOVATE

  • MOVE 1-3 TO INTERMEDIATE

CAMPUS

  • BUILD NEW 4-6 AT VACANT

SITE

  • BUILD NEW 7-12 ATTACHED TO

GYM

  • MOVE NH TO WEST BUILDING
  • RETIRE EAST
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SLIDE 42

East Otero Master Plan

45

OPTION 5

  • PRE & K AT COLUMBIAN –

RENOVATE

  • MOVE 1-3 TO INTERMEDIATE

CAMPUS

  • BUILD NEW 4-6 AT VACANT

SITE

  • BUILD NEW 7-12 ATTACHED TO

GYM

  • MOVE NEW HORIZON TO WEST

BUILDING

  • RETIRE EAST

N

RENOVATE MOVE PRE K- K MOVE 1-3 RENOVATE CDS MOVE PRE K + K

5

NEW 4-6 MOVE 1-3 NEW 7-12 MOVE NEW HORIZON NEW 7-12 NEW 4-6

N

MOVE NEW HORIZON

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SLIDE 43

East Otero Master Plan

46

COMMENTS: PROS:

  • Primary and Preschool on same campus
  • Connects JSHS to Gymnasium
  • Addition could expand Primary capacity

CONS:

  • K not ideal away from 1-2
  • Primary school not ideal at Int. campus
  • NH not a good fit at west
  • Highest cost

OPTION 5

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SLIDE 44

East Otero Master Plan

47

SUMMARY OF OPTIONS

RENOVATE ALL SITES

1

MOVE NEW HORIZON MOVE K-2 RENOVATE JSHS

3

NEW 3-6 MOVE PRE-K MOVE NEW HORIZON

2

NEW K-2 RENOVATE JSHS MOVE NEW HORIZON NEW PRE K

4

RENOVATE PRIMARY NEW 7-12 RENOVATE CDS MOVE PRE K + K

5

NEW 4-6 MOVE 1-3 NEW 7-12 MOVE NEW HORIZON

$ $$ $$ $$$ $$$

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SLIDE 45

East Otero Master Plan

48

LA JUNTA PRIMARY

N

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SLIDE 46

East Otero Master Plan

49

LA JUNTA PRIMARY

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SLIDE 47

East Otero Master Plan

50

LA JUNTA INTERMEDIATE

N

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SLIDE 48

East Otero Master Plan

51

LA JUNTA INTERMEDIATE

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SLIDE 49

East Otero Master Plan

52

LA JUNTA JUNIOR SENIOR HIGH

N

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SLIDE 50

East Otero Master Plan

53

LA JUNTA JUNIOR SENIOR HIGH

N

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SLIDE 51

East Otero Master Plan

54

LA JUNTA JUNIOR SENIOR HIGH

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SLIDE 52

East Otero Master Plan

55

CDS HEADSTART

N

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SLIDE 53

East Otero Master Plan

56

NEW HORIZONS ACADEMY

N

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SLIDE 54

East Otero Master Plan

57

NEW HORIZONS ACADEMY

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SLIDE 55

Thank You!

58

www.rtaarchitects.com

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East Otero Master Plan

59

GROUPS: If you could change anything on the Jr/Sr High campus, what would it be? How is it not meeting your educational goals?

  • Outdoor access to classrooms and Gymnasium/pool
  • Doors open and close all the time for access to rooms
  • Kitchen/Commons not connected (but better than it was) – at

capacity for commons space

  • Weight room (not big enough)
  • Technology – keeping up in general
  • Jr High Play area – non existent
  • Window and roof leaks
  • Lack of windows
  • HVAC – comfort issues
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SLIDE 57

East Otero Master Plan

60

GROUPS: If you could change anything about the Primary school campus, what would it be? How is it not meeting your educational goals?

  • Two classes in modular (weather) need to move in
  • Separate gym and cafeteria (now shared space)
  • Need to keep an eye on roof leaks
  • Library has classes in back of now
  • Would like to be 18 or less in Primary (short on classroom space

now)

  • Outside doors not secure (hardware)
  • Would like to have pre-school at this site (pros and cons)
  • Combined site for Pre-school plus primary would be more ideal
  • HVAC Comfort issues
  • Would be nice to have campuses adjacent for kids walking to

school

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SLIDE 58

East Otero Master Plan

61

GROUPS: If you could change anything about the Intermediate school campus, what would it be? How is it not meeting your educational goals?

  • Cooling and heating comfort issues
  • Parent parking/drop off does not work well – very busy, narrow

roadway

  • Music room in basement (not good acoustics, not good environment)
  • Technology
  • Multiple exterior access doors – not easily controlled
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SLIDE 59

East Otero Master Plan

62

GROUPS: If you could change anything about the Head Start school campus, what would it be? How is it not meeting your educational goals?

  • Drop off/pick up
  • Missing/loose tiles out front
  • No accessible entry
  • Use of two modular
  • No teacher work/collaboration space

If you could change anything about the New Horizons school campus, what would it be? How is it not meeting your educational goals?

  • No lunch Room (eat outside office)
  • Kitchen is an art room
  • Old building with numerous issues
  • Roof issues
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SLIDE 60

East Otero Master Plan

63

GROUPS: If you could change anything about the District Offices what would it be?

  • No Accessible Entry/No Access to basement (conference room)
  • Not good parking
  • No board room (meet at college – Intermediate bldg.)
  • No room for meetings over 8 people

If you could change anything about the Maintenance and Transportation Building what would it be?

  • Need larger equipment yard – not room for all vehicles
  • Some vehicles park outside (Reg busses inside)
  • Parking is not ideal
  • Would be nice to have all district facilities in closer proximity
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SLIDE 61

East Otero Master Plan

Facilities Condition Matrix – Top Items

The following items are currently the top ranked issues 1. Address drainage and ice at north side MS 2. Add Fire Alarm and dampers HS/MS 3. Address drainage and ice between MS/HS 4. Add GFI receptacles/cover plates at HS 5. Replace Concessions/Storage building at Stadium 6. Address fall protection at ES 7. Replace insulation at HS Gymnasium 8. Renovate old locker rooms at Stadium 9. Provide additional interior emergency exit lighting at all buildings

  • 10. Provide natural gas shut off switches
  • 11. Replace wire glass at all buildings
  • 12. Replace smoke vents over stage
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SLIDE 62

East Otero Master Plan

Next DAC Meeting

Agenda Items

  • 1. Continue Long Term Option Discussion
  • 2. Short Term Options
  • 3. Community Outreach?

Homework:

  • 1. Consider what short term projects are most important

Wednesday January 10th, 5:30pm

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SLIDE 63

East Otero Master Plan

Priority Matrix

Las Animas School District

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SLIDE 64

East Otero Master Plan

Priority Matrix

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SLIDE 65

East Otero Master Plan

Priority Matrix