Design Advisory Committee Meeting #3 November 15, 2017 1 Meeting - - PowerPoint PPT Presentation

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Design Advisory Committee Meeting #3 November 15, 2017 1 Meeting - - PowerPoint PPT Presentation

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Design Advisory Committee Meeting #3 November 15, 2017 1 Meeting Agenda 1. Agenda / Attendance Sheet 5 minutes 2. Review Survey Results 3. Review SWOT 10 minutes 4. Top assessment findings 5. Energy/MEP 6. Review Case Studies 7.

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November 15, 2017

Design Advisory Committee Meeting #3

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Cheraw SD Master Plan

  • 1. Agenda / Attendance Sheet – 5 minutes
  • 2. Review Survey Results
  • 3. Review SWOT – 10 minutes
  • 4. Top assessment findings
  • 5. Energy/MEP
  • 6. Review Case Studies
  • 7. Work Session:

a. School District Goals b. School District Options

Meeting Agenda

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Cheraw SD Master Plan

Meeting Norms

  • Attendance is expected at all scheduled meetings.
  • The meetings will start on time with duration of 1-1/2 hours (typical). Group members should be on

time and expect to remain for the entire meeting if possible.

  • The purpose of each meeting will be defined; members are requested to come prepared to discuss

the topic.

  • The students' interests come first.
  • Committee members will operate and work towards consensus on all issues. All agree to support

the solutions and decisions of the group.

  • Committee members are requested to focus on solutions that address the needs of the School

District as a whole.

  • Committee meetings will stay on task.
  • Discussion, evaluation, and decisions will be research and data based guided by district’s mission

statement.

  • Minutes of each meeting will be distributed by email within one week of meeting date.
  • All members are to speak up in an open forum- all points of view will be heard and valued.
  • All participants will be treated with mutual respect.
  • Members of the committees will operate on a first name basis.
  • Snacks and Refreshments will be served at all meetings to give "energy boost."
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Cheraw SD Master Plan

  • DAC MEETINGS:
  • October 23rd

#1

  • November 8th

#2

  • November 15th

#3

  • December 6th

#4

  • December 19th

#5

  • Community Meeting
  • Board of Education

Cheraw SD Master Plan Timeline

Phase 1 –MASTER PLAN Step 1 – Assessment and Investigation October 2017 Step 2 – Master Plan Meeting(s) - Options November-December 2017 Step 3 – Draft Recommendations Late December 2017 Phase 2 MP/ BEST GRANT APPLICATION Report January-February 2018 Grant App January-February 2018 Phase 3 – PRE-BOND SUPPORT

19

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Cheraw SD Master Plan

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▪ What are your impressions after touring the school?:

  • Reasonable – needs maintenance, separate items that are code vs

grandfathered in

  • What was expected
  • HS science room hasn’t changed since the 60s – needs upgrading
  • Not as bad as the impressions from DAG 2
  • Plumbing should be at the top of the needs maintenance list.
  • Standing water in the basement – haven’t seen this much water in 20

years.

  • School has been kept up well
  • Asbestos suspected in HS hallways (flooring / ceiling) – abatement

required before replacing

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Cheraw SD Master Plan

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Review Draft Survey

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Cheraw SD Master Plan

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SURVEY RESULTS:

Q1: My relationship to the school is: Q2: Please indicate your age bracket:

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Cheraw SD Master Plan

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Q4: I am or I have a child in the ______ at the Cheraw School District: Q3: The location of your primary residence is:

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Cheraw SD Master Plan

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Q5: If applicable, I attend or send my child to Cheraw School District primarily because:

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Cheraw SD Master Plan

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ES

Q6: In general, classroom physical size and layout are adequate to meet the educational needs of students at Cheraw School District.

MS HS None

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Cheraw SD Master Plan

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ES HS MS None

Q7: The Athletic facilities at Cheraw School District are adequate.

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Cheraw SD Master Plan

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ES HS

Q8: The cafeteria, serving and kitchen facilities are adequate.

MS None

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Cheraw SD Master Plan

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ES HS

Q9: The parking, bus drop-off and parent drop-off system is adequate for the school needs.

MS None

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Cheraw SD Master Plan

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ES HS

Q10: Do you feel that the Cheraw School facilities are safe and secure?

MS None

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Cheraw SD Master Plan

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ES

Q11: Indicate how urgently you feel the following potential facility needs addressing.

MS

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Cheraw SD Master Plan

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HS None

Q11: Indicate how urgently you feel the following potential facility needs addressing.

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Cheraw SD Master Plan

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ES

Q12: Rate your overall satisfaction with the following facilities to perform their intended function.

MS

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Cheraw SD Master Plan

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HS None

Q12: Rate your overall satisfaction with the following facilities to perform their intended function.

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Cheraw SD Master Plan

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Q13: The general age and condition of the facilities at Cheraw School District limit academic opportunities and performance.

MS ES HS None

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Cheraw SD Master Plan

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Q14: Industrial arts programs including woods, agriculture and applied technologies should be offered at the Cheraw School District?

ES MS HS None

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Cheraw SD Master Plan

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Q15: If you are considering attending another school, what is the primary reason for this consideration?

ES MS

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Cheraw SD Master Plan

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Q15: If you are considering attending another school, what is the primary reason for this consideration?

HS None

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Cheraw SD Master Plan

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Q16: I am concerned that the buildings at the Cheraw School District do not provide a safe and healthy environment for students.

ES MS HS None

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Cheraw SD Master Plan

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Q17: If the school district were to consider a tax measure to fund school improvements, I would support this measure?

ES MS

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Cheraw SD Master Plan

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Q17: If the school district were to consider a tax measure to fund school improvements, I would support this measure?

HS None

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Cheraw SD Master Plan

Project Goals and Vision

▪ SWOT Analysis

▪ What are Cheraw School District’s Strengths?: _ _ _ ▪ What are Cheraw School District’s Weaknesses?: _ _ _ ▪ What Opportunities / Goals can be capitalized in the Cheraw School District?: _ _ _ ▪ What are the Threats / Fears to the Cheraw School District?: _ _ _

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Cheraw SD Master Plan

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▪ What are Cheraw School District’s Strengths?:

  • Kids – highly respectful, good natured
  • Parents – very involved (middle school + elementary)
  • Caring community – small, look out for each other,

what’s best for the kids, involved in what’s going on

  • Small class sizes – one on one, low teacher student

ratio (20 kids to a class) 22 largest, (7th – 19) capped 25

  • Teachers – all levels, time put in
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Cheraw SD Master Plan

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▪ What are Cheraw School District’s Weaknesses?:

  • No Industrial arts, drafting, catering towards career

tech – lose students to pursue at other districts

  • 35% in-district students – loyalty, commitment level
  • Heating and cooling in classrooms are hard to regulate

– controls, issue for several years

  • Electrical is inadequate
  • Plumbing – smells, don’t recommend showering here,

visitor lockers bad, lack of use

  • Elementary classroom sizes are small
  • Technology
  • School doesn’t seem welcoming
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Cheraw SD Master Plan

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▪ What Opportunities / Goals can be capitalized in the Cheraw School District?:

  • Looking for more opportunities for non-college

careers, good-varied skills / basic life skills, trades – career tech

  • Why are the students leaving? Target on the

community survey? Don’t think they are leaving because of the conditions of the school. Seem to go somewhere else when not walked through

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Cheraw SD Master Plan

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▪ What are the Threats / Fears to the Cheraw School District?:

  • Lack of security – a lot of doors and entrances (maintain multiple

exits – main is unlocked), main concern between middle school and high school / elementary, lighting, playground away from the football field, proximity to highway, grounds safety

  • Losing students, families, teachers – some lost to athletics

(baseball, softball) close proximity to other schools

  • Health – quality of air, kitchen, water, stinky bathrooms, lighting
  • Structural wellness – long term, cracks in gym
  • Community acceptance of facility improvement project –

maintenance for health, safety, welfare not just for aesthetics, communicating to the community about the big issues, making it right for the kids

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$4,071 $87,067 $4,998 $- $10,000 $20,000 $30,000 $40,000 $50,000 $60,000 $70,000 $80,000 $90,000 $100,000 Bus Barn Main School Pump House Estimated Energy Cost ($)

Energy Cost - Current

Electricity Cost Gas Cost Total 0.00 20.00 40.00 60.00 80.00 100.00 120.00 Bus Barn Main School Pump House EUI - kbtu/sf/yr

Energy Use Intentisty - Current

Electricity Gas

Energy Consumption Estimates

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Electrical Comments

  • Emergency Backup (Lighting)
  • Low Ambient Lighting Levels in Classrooms
  • Main Panelboards
  • Emergency Generator
  • Emergency Evacuation System
  • Power Supply to Classrooms
  • IT Racks located in Classrooms
  • Daylighting Controls
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Mechanical Comments

  • Sanitary System Congestion
  • Signs of Corrosion and Test Results of Radon
  • Furnaces past end of life
  • Rooftop units past end of life
  • Efficiency of Systems (especially in cooling)
  • 2 pipe changeover system
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Energy Projections

$96,136 $75,183 $49,232 $0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 District Total - Current District Total - Updates District Total - New School Estimated Energy Cost ($)

Energy Cost - Current & Projection

Gas Electricity Total

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Cheraw SD Master Plan

Site Overview

Field/Track in poor shape Poor drainage around buildings Playground fall protection is poor Exterior lighting is poor Drop off is poorly

  • rganized for safety
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Cheraw SD Master Plan

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ELEMENTARY SCHOOL

RTA Overview:

  • Non-compliant for door hardware,

signage, and toilets

  • Old carpet and flooring throughout
  • Old ceiling tiles in need of

replacement

  • Drainage issues between the

playground and the building

  • Sinks and casework are not ADA

compliant or age appropriate

  • Playgrounds not ADA compliant
  • Replacement of sump pumps
  • Replace piping in water entry room

due to corrosion

  • Provide emergency generator for all

buildings

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Cheraw SD Master Plan

39 RTA Identified Issues

  • Non-ADA compliant for door

hardware, signage, casework, and toilets

  • Carpeting is at the end of its life

expectancy

  • Replacement of ACT ceiling, visible

signs of roof leaks

  • Damage to south exterior wall may

be structural

  • HVAC system is 20 years old and

should be replaced

  • Di-electric unions need to be

replaced throughout building

  • New lighting and controls is

recommended throughout buildings

MIDDLE SCHOOL BUILDING

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Cheraw SD Master Plan

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HIGH SCHOOL

RTA Overview:

  • Interior finishes at the end of life; VCT

flooring, carpets

  • Non-ADA compliant door hardware,

casework, signage and toilet rooms

  • A MDF room for the building is

needed

  • No stainless steel kitchen casework

and countertops

  • One-hour fire rating of the corridors

has been compromised

  • HVAC is a two pipe systems which is

causing thermal comfort issues

  • Underdrain system is not fully
  • perational
  • Switchgear is at the end of it’s life

expectancy

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Cheraw SD Master Plan

Facilities Condition Matrix – Top Items

The following items are currently the top ranked issues 1. Structural Issues at Maintenance Mezzanine 2. Plumbing systems (domestic, filtration and sanitary) 3. Site drainage around building and play areas 4. Wood roof joists have horizontal checking and will eventually need to be repaired 5. Cracks in exterior masonry walls – gym & MS 6. Fire protection improvements (smoke hatch, smoke detectors at bleachers, fire strobes, 7. GFCI Outlets at sinks 8. Commercial grade counters and cabinets in Kitchen 9. Rated corridor doors in ES

  • 10. Code compliant play surfaces in playground
  • 11. ADA improvements (restrooms, casework, sinks,

signs, doors)

  • 12. HVAC system thermal comfort issues
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Cheraw SD Master Plan

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BUILDING 0-25 26-50 51-100 >100 TOTAL

SITE $862,655 $104,170 $36,400 $359,255 $1,362,480 ELEMENTARY/HIGH $1,709,386 $1,544,038 $463,709 $1,231,160 $4,948,293 MIDDLE SCHOOL $292,747 $507,785 $101,231 $398,899 $1,300,662 TRANSPORTATION $23,457 $9,953 $20,050 $53,460 OVERALL $2,888,245 $2,165,946 $601,340 $2,009,364 $7,664,895

RENOVATION COSTS

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Cheraw SD Master Plan

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YEARS 0-25 26-50 51-100 >100 TOTAL

PRESENT

$2,888,245 $2,165,946 $601,340 $2,009,364 $7,664,895

3 YRS

$3,408,129.10 $2,555,816.28 $709,581.20 $2,371,049.52 $9,044,576.10

4 YEARS

$3,581,423.80 $2,685,773.04 $745,661.60 $2,491,611.36 $9,504,469.80

5 YEARS

$3,754,718.50 $2,815,729.80 $781,742.00 $2,612,173.20 $9,964,363.50

RENOVATION COSTS OVER TIME (@6%/YR)

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Cheraw SD Master Plan

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▪ In what areas is the current facility not serving educational needs?:

  • Science lab
  • Stage hard to accommodate program needs, poor acoustics,

bleacher distance (New Drama class – 10 students) – Music

  • Technology – space to work, electricity for powering, internet fails
  • Library – location in ES (used the most), physical books not needed

for MS / HS – flexible space for group work, makers space, research with technology

  • ES classroom sizes too small – not uniform
  • New Gym floors – safety from running into structure
  • HVAC system, gym, repairs and maintenance on system?
  • Water fountains – water pressure issues, pipe corrosion
  • HVAC, Plumbing, Kitchen, Electrical, Drainage (biggest issues at

board meetings)

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Cheraw SD Master Plan

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▪ What additional programs might you offer if you could?:

  • Industrial arts (wood shop, labs, hands-on, makers space, welding,

mechanics, FFA)

  • Culinary arts – current home ec cant accommodate
  • Electronics, robotics, Tech 2000
  • Work Study, experience, connections, student job placement
  • Science lab / STEAM space – current is poor
  • Computer programming, stage tech, videography, broadcasting
  • Health Care – Career Tech
  • College credit opportunities – introduction in MS
  • STEAM Lab (STEM with Art)
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Cheraw SD Master Plan

Passively secure building

  • Secure welcoming entry
  • Maximum visibility
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Cheraw SD Master Plan

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Cheraw SD Master Plan

Passively secure outdoor spaces

  • Outdoor classrooms
  • Shelter from wind
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Cheraw SD Master Plan

Warm and inviting public spaces

  • Serves as a lobby
  • Community space

Project Approach: 21st Century Education Spaces

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Cheraw SD Master Plan

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Cheraw SD Master Plan

Gymnasium Design

  • Natural Daylight
  • Economical Construction
  • Double Crosscourts
  • Retractable bleachers
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Cheraw SD Master Plan

Classroom Design

  • Student-centered design
  • Flexible furnishings
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Cheraw SD Master Plan

Flex Spaces

  • Connection to

classrooms

  • Creates
  • pportunities
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Cheraw SD Master Plan

Flex Spaces

  • Corridors become part of the learning environment
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Cheraw SD Master Plan

Libraries as Innovation Spaces

  • Maker spaces
  • Flexible furnishings
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Cheraw SD Master Plan

Career Technical Education and Applied Technology

  • For students and community members
  • Classes for construction trades and design
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Cheraw SD Master Plan

Moffat K-12

  • Public/Activities
  • Separation of School

levels

  • Age appropriate design
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Cheraw SD Master Plan

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Kim K-12 School

  • BEST Waiver
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Cheraw SD Master Plan

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Cheraw School Room Uses

62,765 SF Overall 42,699 sf 20,067 sf 2,500 sf

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Cheraw SD Master Plan

The Cheraw School District shall strive to provide a safe environment for all students and staff and meaningful opportunities and innovative educational programs for all students so that they reach their learning potential, including that they meet or exceed state and district content standards, through partnerships between home, school and the community.

District Mission Statement

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Cheraw SD Master Plan

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▪ What is your number one goal for the Cheraw SD?:

  • To see an agriculture, shop, and FFA program.
  • Have the best education in the area.
  • Have a quality education for our students. Focus on education over sports.
  • Provide Vocational Agriculture, FFA, and shop classes.
  • Make smart business decisions based on well thought out and identified real

needs!

  • Have well educated quality school for kids to learn.
  • Agriculture / career tech programs – a separate building added for this

purpose.

  • Student Success – job placement, college success, and productive citizens.
  • Safety and Security
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Cheraw SD Master Plan

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▪ Based on the identified problems and the established goals, what would you do? Write a short statement summarizing what you would change.

  • Take care of the maintenance problems that our current staff can. Get good contractors

that can fix the rest of the problems that need to be fixed.

  • Perform more smart maintenance on identified problems / serious concerns.
  • Maintenance with plumbing and look at updating electrical.
  • HVAC, plumbing, electricity, and outdoor lighting
  • To do the necessary renovations and add an agriculture program.
  • Prioritize critical issues and repair those items and keep up maintenance.
  • Keep maintenance going to make sure things continue to work properly.
  • Have all parties involved and satisfied with the outcome. Update issues a little at a time,

until school becomes unrepairable, then transfer students.

  • Update utilities and provide better opportunity to our students through class offerings.
  • Upgrade facilities to meet codes. Upgrade / replace electrical, plumbing and HVAC.
  • Update programs and offer more variety.
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Cheraw School District: 31% $1.2M Available Bonding Capacity $0 in current debt

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Cheraw SD Master Plan

Next DAC Meeting

Agenda Items

  • 1. Master Plan Options

Wednesday December 6th, 6:00-7:30pm

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Thank You!

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www.rtaarchitects.com

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Cheraw SD Master Plan

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Cheraw School Historical Enrollment

Building Capacity 335 (342 CDE) SF/Student – Capacity 187 SF/Student – Enrollment 291

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Cheraw SD Master Plan

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Cheraw School Room Utilization

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Cheraw SD Master Plan

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Cheraw School Additions

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Cheraw SD Master Plan

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Example

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Cheraw SD Master Plan

Priority Matrix

Ouray School District

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Cheraw SD Master Plan

Priority Matrix

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Cheraw SD Master Plan

Priority Matrix

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Cheraw School District: 31% $1.2M Available Bonding Capacity $0 in current debt

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Cheraw SD Master Plan

BEST GRANT OVERVIEW